The information you enter into your MYOB accounting software is stored in a file called a company file. Your company file contains all transactions, records and account information that you enter into your MYOB software. If your company file is stolen or damaged, you can restore your last backup and continue using your company file.
Check your company file for errors You should frequently check your company file for corruption. You can check your company file for errors at any time by going to the File menu and selecting Verify Company File. Use the Optimization Assistant to remove unused areas in your company file and ensure that your MYOB accounting software runs as efficiently as possible.
To start the optimization assistant, go to the File menu and select Optimize Company File. The company's tutorial file (tutorial.myo) is located in the tutorials folder in the MYOB software installation folder. NOTE: Make a copy of the tutorial file before you start Make a copy of the company's tutorial file (tutorial.myo) before you start the tutorial.
Reconcile Accounts The Reconcile Accounts function checks the transactions you have entered in your company file against the transactions recorded in your bank statement.
Create a recurring transaction
Reconcile your bank account
The Purchasing Command Center enables you to record the details of your purchases and the payments you make to your suppliers. Purchase Types You can record a purchase transaction as a quote, order, or invoice, or as an Item Receipt transaction. If you decide to make a purchase based on a quote, you can change the quote to an order or an invoice.
Receipt of items—If you receive items for which you have not yet been billed, you can record the receipt of these items using the Receive Arts purchase type. Purchase Layouts The purchase layout you choose determines which fields appear in the Purchases window. You can change the layout of the purchase in the Purchases window when entering a purchase by clicking Layout.
If you want, you can assign a purchase layout to each supplier card so that all purchases from that supplier automatically use that layout. To display the Purchases Register window, go to the Purchases command center and click Purchases Register.
Order an item
Purchase Log The Purchase Log window enables you to view all of your purchase transactions, including quotes, orders, and invoices, as well as closed invoices, debit notes, and refunds. Since you are only placing one order, inventory levels have not yet changed and no money has been exchanged. In the next exercise, you will receive the goods and convert the order to an invoice.
Receive items
Pay a bill
The sales command center allows you to record sales of goods and services, issue invoices and keep track of what you owe. This module shows you how to use the Sales Command Center to record sales, create and settle credit notes, receive payments for sales, and pay refunds to your customers. Sales types You can register a sales transaction as an offer, an order or an invoice.
Quote - You can use quotes to track the prices you've offered to customers. If the customer decides to purchase based on an estimate, you can change the estimate to an order or invoice. If an order has been created for a transaction, you can turn that order into an invoice.
Sales Log The Sales Log window contains all your sales transactions, organized into six categories: All Sales, Quotations, Orders, Open Invoices, Returns and Credits, and Closed Invoices. You can view all sales in a given category by clicking on the corresponding tab of the Sales Log window. You can view transaction details by clicking the zoom arrow ( ) next to the transaction you want to view.
To view the Sales Log window, go to the sales command center and click Sales Log. Sales Layouts The sales layout you choose determines which fields appear in the Sales window. Professional—Use this layout when selling services or items for which no item record has been created.
Time Billing - Use this layout when billing time and materials or when selling various services to your customers. You can change the sales layout in the Sales window after entering a sale by clicking Layout. If you want, you can set a default sales layout on each customer card so that all sales to that customer will automatically use that layout unless you specify otherwise.
Create a quote
When you record the sale of items with this layout, your inventory levels are affected. This layout allows you to assign a date and account to each individual line item on the invoice. If you wish, you can view this quote in the Quotes tab of the Sales Register window.
Convert a quote to an invoice
If you want, you can now view the invoice in the Closed Invoices tab of the Sales Register window.
Sell items
Note that the Price, Total and VAT fields are filled in automatically using information from the Sales Information tab in the Item Information window. If you want, you can now view this invoice in the Open Invoices tab of the Sales Register window. 2 Select Item in the Search for list and click the search icon ( ) in the adjacent field.
Note that after selling 65 widgets, you have 35 widgets left in inventory, with a total present value of $175.
Create a credit note
Settle a credit note
Receive a customer payment
Pay a refund
You can break down transactions into a job and then view financial details and profit and loss statements for individual jobs. A job can be a profit center, a product line, a project, or any other subset of your business that requires separate income.
Create a job
This module shows you how to use the job function to create jobs, assign costs to a job, and analyze job activity. If you want, you can view and edit the job details by clicking the zoom arrow next to the job in the Job List window.
Allocate an expense to a job
When you paid for the goods, when you registered the invoice, a window will appear asking you to confirm the details of your payment. Note that the purchase you just created appears on the To Be Refunded tab in this window, indicating that you have not yet been refunded for this purchase by the customer. After you receive the refund, click in the Select ( ) column next to the expense that has been refunded, then click Remove from List.
You can then view the expense on the Reimbursed/Deleted tab of the Reimbursable Expenses window for the task.
View job activity
You can customize the way your shapes look by adding and removing text, adding a logo, or changing the appearance of the text. This module shows you how to customize an invoice form by adding custom text, formatting the text, and adding a logo. You can have as many different templates as you want for each form type.
For example, you can use one invoice template for your offers and another for standard invoices. NOTE: Form Templates After setting up a form template, back up or make a copy of the original template file (stored in the Forms folder) to avoid accidentally replacing or losing it. To access the different forms that can be customized, go to the Settings menu, click Customize Forms, and select the type of form you want to customize.
For example, you can customize purchase orders by clicking Print/Email Purchase Orders in the Purchasing Command Center. NOTE: Do not click Save Form If you click Save Form, you will replace the original form template with your customized form. To avoid using your original form templates, save your customized form under a different name by clicking Save Form As.
B Add text Adds a field where you can type text that you want to appear on all forms that use this template. H Bring Forward Brings the currently selected object to the front of all other objects. J Form Properties Allows you to set margins, page size, and background image for your form.
Resize and move a field
Add and delete fields
Format text in a field
Add a business logo
Save a form template
Print a form
Display a report
Customise a report
The report provides an overview of all transactions that affected your payment account for the month of September 2008. TIP : View original transactions You can view the full details of a transaction in a report by clicking on the transaction. NOTE: Saving Custom Reports You can save your custom reports by clicking Save As in the Report View window.
You can access your custom reports in the Custom tab of the Index to Reports window.
Email a report
The payroll feature is only available in MYOB Premier Enterprise, MYOB Premier and MYOB Accounting Plus. The Payroll Command Center allows you to calculate wages, salaries and employee entitlements, and process payments for payroll and wage earners. This module shows you how to use the Payroll Command Center to set up employee records and process your payment flow.
Create an employee card
Note that when you select Salary as the pay basis, the pay category Basic Salary is selected automatically. These values were calculated using the values you entered and the wage categories you selected on the Payroll Details tab of the employee card.
Pay employees
6 To record the overtime of Peter Parker, click the zoom arrow ( ) next to Peter Parker's name. The payroll run is processed and another message appears informing you that five payslips were recorded. 13 If you want to print or email payslips to your employees, click Print or email payslips.
