General Administration Section (GA) : 1. All matters related to : -
(i) Purchase/hiring/AMCs of Heating and Cooling Devices like ACs, backup generators etc (ii) Electrical Fittings
(iii) Furniture & Furnishing
(iv) Stationery (including name plates, sign boards, calendar and diaries etc.) (v) Crockery items and reimbursement of office bags)
(vi) Staff cars (including recovery of charges for private use of Staff Cars).
(vii) Telephone (including MTNL/BSNL, Key Telephone systems, EPABX exchange & Extension, Cell Phones, RAX ) and Internet Connections.
(viii) Office equipment (store)
(ix) Transport Work (including handling of consignments through Rail, Road, Air, issue of parking label to employees of the Department.)
(x) The matters relating to liveries for Group ‘D’ employees of the Department and the Departmental Canteen.
(xi) All matters relating to procurement of sanitary items, sanitation and cleanliness of toilets and premises (outdoor as well as indoor). To deal with contract for cleaning/sanitation, its execution, renewal, operation and all consequential work.
(xii) All matters relating to issue of Identity Cards etc. to all categories of Government employees and matters relating to security and Union War Book/Departmental War Book.
(xiii) Installation/upkeep etc of TV cable network, TVs, Video conferencing and other audio visual devices/equipment.
2. Engaging daily rated labour and their deployment.
3. All bandobust work (Lunch, Refreshment & Bags etc.) relating to Conference and meetings.
4. To deal with hiring of labour (workers for shifting furniture items etc) and their optimum deployment/utilisation
5. Printing and binding.
6. All matters relating to office accommodation including : - (a) Hiring of private accommodation for official use
(b) Letting out Government accommodation (c) Provision of Secret locks.
7. Arrangement of flowers/plants in the rooms of Ministers/Senior Officers of the Department and potted plants in the Department.
8. To deal with all aspects relating to CCTV and their proper operation/utilization.
9. All matters relating to CPWD.
10. All Security matters relating to Krishi Bhawan,coordination with Reception officer, correspondence with Ministry of Home Affairs, CISF and other Departments housed in Krishi Bhawan regarding the subject.
11. Purchase of towels, dusters and soaps and their issue to the entitled officers of the Department.
12. Washing of towels & Dry cleaning related works.
13. All matters concerning processing of Identity Cards/Pensioner’s Identity Cards/
Independence Day passes/Republic Day passes/Airport parking passes for Government vehicles.
14.All matters related to Swachhta activities like Swachhta Pakhwada, Coordination with all concerned Divisions and other Ministries in respect of Swachhta Action plan.
15. All matters related to procurement of computers, printers, laptops, computer peripherals, Scanners etc.
16.Delegation of financial powers to Head of the Department related matters i.r.o DAC&FW (hqrs).
17.Coordination and dealing with matters relating to Government e Marketplace (GeM ) i.r.o DAC&FW (Hqrs).
18. AMCs of all the equipments –timely execution and renewal etc.
19. Any other matters with the permission of competent authority.
LIBRARY
All matters related to:
1. Purchase of books, newspapers and magazines.
2. Distribution of newspapers and magazines to senior officers of the Department.
3. Maintenance of the Departmental Reference Library and reading room.
4. Reimbursement of newspapers claim of officers of the Department.
WELFARE SECTION
A. GENERAL STAFF WELFARE MEASURES
1. Organising social, cultural and sports activities and participation in sports and cultural events of national/inter-Ministry level.
2. Liaison with the office of the Chief Welfare Officer, Department of Personnel &
Training, Central Sports Control Board etc.
3. Grants-in-aid to the Staff Recreation Clubs in Department (proper).
4. Setting up of Benevolent Funds and maintenance of accounts of the Benevolent Fund of the Department (proper).
5. Collections for National Defence Fund, Flag Day, Red Cross fund etc.
6. Welfare visits to seriously ailing employees and arrangements for their hospitalization, whenever necessary.
7. Arranging of condolence meetings of the deceased government employee of the department.
8. Assistance to the families of deceased Government servants in matters of appointments on compassionate grounds, retention and allotment of Government accommodation, completion of family pension and other papers.
9. Assistance to staff in respect of disputes in the families of Government servants with their neighbours in Delhi/New Delhi and land, property etc. at the native places.
10. Maintenance of Budget Head “Other Administrative Expenses”. Booking of expenditure thereof.
B. J.C.M.- DEPARTMENTAL/OFFICE COUNCILS AND RELATED MATTER 11. Setting up of Departmental and office councils.
12. Meetings of Departmental Council of the Department of Agriculture, Cooperation &
Farmers Welfare and Office Council of the Department (proper).
13. Coordination matters relating to Departmental and Office/ Regional Councils, recognition of Service Associations.
C. CENTRAL GOVERNMENT HEALTH SCHEME.
14. All matters relating to membership of employees in the central Government Health Scheme.
15. Verification for new CGHS plastic cards and renewal thereof.
16. Verification of change in dispensary consequent upon the change of residential address of the employees.
17. Acceptance of surrendering of CGHS plastic cards of the retired/transferred government servant of the department and issue ’No Dues Certificate’.
18. Arrangements for blood donations.
19. First Aid Services to the employees of the Department (proper).
20. Purchase of Medicines for First-Aid Services.
D. HOSPITALITY AND ENTERTAINMENT
21. Arrangements for serving refreshments in official meeting.
22. Arrangements for farewell parties to officers.
E. DEPARTMENTAL CANTEENS
23. Coordination of work relating to Departmental/cooperative Canteen / Tiffin Rooms.
24. Procurement of milk from the Delhi Milk Scheme & payment of bills for various items purchased for use in the Canteen.
25. Collection /payments of bills in respect of tea/coffee/refreshments served in official meetings.
26. Matters pertaining to opening of cafeteria at the 4th floor of the building.
F. MEDICAL CLAIMS
27. Examination and settlement of medical claims and hospital bills and related matter of all the employees of the Department.
28. Granting permission to all the employees of the Department for tests, investigations and treatment at private recognized laboratories/ Hospital.