CRITERION II: TEACHING-LEARNING AND EVALUATION
M. B.A./MCA
2.5 Evaluation Process and Reforms
2.5.1 How does the university ensure that all the stakeholders are aware of the evaluation processes that are in place?
learning pedagogies, enriched with research ability, equipped with knowledge and teaching techniques of national and international repute.
Better coordination between University and the colleges
Less Manpower for the activities and more efficient use of available resources
Help desk support ( Email, Phone, Walk-in support)
Student grievance redressal Portal
First in Telangana state to implement Online Degree Verification of passed out students
Better services for administration staff, teaching staff, and students
Support for examination offices
Availability of information’s for further modernization of administrative processes
Improve efficiency and transparency in the whole system and address any inaccuracies
Provide online services by connecting to the e-Governance portal between all stake holders
Minimized paper work within departments
Communication and data transfer between colleges/ study centres in a faster mode
Managing vast amount of students data
2.5.3 What is the average time taken by the university for declaration of examination results? In case of delay, what measures have been taken to address them? Indicate the mode / media adopted by the university for the publication of examination results (e.g. website, SMS, email, etc.).
The results are declared within 45 days from the date of last examination or within a week from the date of completion of evaluation whichever is earlier. In case of any foreseen delay more number of evaluators are pooled so as to complete the evaluation process in time by communicating with the colleges or in some cases, faculties from other universities are requested to do the evaluation process. The results are communicated to the colleges as well as published on the University portals.
2.5.4 How does the university ensure transparency in the evaluation process? What are the rigorous features introduced by the university to ensure confidentiality?
University has adopted very transparent evaluation process by which the evaluators will be invited for the evaluation based on their academic experiences. University has also implemented Smart Evaluation System in their evaluation centres by which
Only experienced evaluators/ faculty members will be invited for the centralized evaluation process in the University
Evaluators will have to authenticate themselves by submitting the necessary proof documents at the centres
Answer scripts pertaining to their department/ year/subjects will be allocated after the prior approval from the University officials
Answer scripts will be evaluated by the evaluator initially
Evaluated scripts will be forwarded to scrutinizer for marks verification. Any discrepancies found in the valuation/ marks entry will be raised by the scrutinizer back to the evaluator
Evaluator would do the marks correction and hand over the scripts back to University officials
The Scripts issue and collection process would require the thumb impression of the evaluators/ scrutinizers hence the control is established
The remuneration bills, relieving letters would be provided to them upon the completion of the work assigned to them
During the inception, University has managed to have sixty evaluation centres to carry out the evaluation. Through the implementation of centralized smart evaluation system in the premises, University has reduced the delay in evaluation, logistics in sending the answer scripts and improved the control and transparency in the evaluation process.
2.5.5 Does the university have an integrated examination platform for the following processes?
Pre-examination processes– Time table generation, OMR, student list generation, invigilators, squads, attendance sheet, online payment gateway, etc.
Examination process – Examination material management, logistics, etc.
Post-examination process -Attendance capture, OMR-based exam result, auto processing, generic result processing, moderation, certification, etc.
University has implemented Smart Examination Management System by which the below activities are automated and controlled
Student profiles are registered online in SEMS by the colleges. The profiles would include their personal details, photograph.
Students can apply for their regular & supplementary examinations online
Fees will be calculated online automatically and provision is available for the colleges to remit in University premises or through online mechanisms using payment gateway.
Students fortnight attendance will be captured online by SEMS and their eligibility for appearing for examinations would be decided based on the academic regulations
Attendance approved students would be provided hall tickets online for appearing in the examinations.
University would assign the examination centres and observers for the examination centres
Colleges would collect the stationeries from the University upon producing the receipts of fee paid.
Question papers for the examinations would be delivered to all the examination centres 30 minutes before the start of the examination time through VPN after the appropriate authentication from the University Question paper portal server.
Students answer scripts would reach University Evaluation centres for evaluation
Evaluated answer scripts would be processed for results by applying the suitable moderation techniques as prescribed in the academic regulations
Processed results will be published in University results portal for the students to check online.
Tabulation registers containing the results would be sent online to all the colleges
Marks memo and necessary certificates would be printed upon sufficient approvals from the University officials.
2.5.6 Has the university introduced any reforms in its Ph.D. evaluation process?
Yes, the University has introduced some reforms in its Ph.D. evaluation process.
The student is required to complete the pre-PhD examination in two subjects.
The student has to deliver seminar related to his/her research work before the Research Review Committee meeting (RRM) and obtain minimum marks.
After completion of work, the research scholar has to complete the colloquium.
The student is permitted to submit the thesis once the colloquium is completed after plagiarism check is done by Turn-it-in software.
The student shall publish THREE research papers with at least TWO papers published in a peer-reviewed refereed national or international journal with ISSN and impact factor of more than 1 preferably.
The final thesis submitted will be evaluated by three Indian examiners, one from each of the following:
(i) IITs (ii) NITs,
(iii) State/Central Universities.
2.5.7 Has the university created any provision for including the name of the college in the degree certificate?
Yes, the University created provision for including the name of the college in the degree certificate from 2008 onwards.
2.5.8 What is the mechanism for redressal of grievances with reference to examinations?
Help desk support has been established with a call centre to receive grievances through dedicated phone numbers.
Email support for affiliated colleges
Walk-in support for affiliated colleges
Ticketing software for affiliated colleges
Student grievance redressal Portal( Forum) for students
Monthly grievance meeting for students/ parents/ colleges attended by University officials.
2.5.9 What efforts have been made by the university to streamline the operations at the Office of the Controller of Examinations? Mention any significant efforts which have improved the process and functioning of the examination division/section.
Since the University is handling four lakhs of exam scripts including supplementary examinations every semester, several measures are taken to ensure accuracy of evaluation and timely declaration of results. Several Additional Controllers of Examinations are appointed by the University to handle B.Tech and B. Pharm semester wise exams and results declaration; PG exams and results declaration; and Ph.D. exams separately. All this has resulted in declaration of results within forty five days. In addition to this, the University has provided the following in the examination branch:
Office staff
Enquiry /grievance cell
Student counters
Greater management's control over processes in all academic areas
Availability of data throughout the University
Give students the choice of when, where and how to access information, wherever possible
Provide consistent high quality interactions between students and the institution
Better services for administration staff, teaching staff, and students
Support for examination offices
Better co-ordination of faculties
More efficient use of resources
Availability of information’s for further modernization of administrative processes
Secured question paper delivery so as to avoid any leakage of question papers
Distributed authoring of question papers by faculties from anywhere across the world
Easy mark entry by the evaluators
Providing of tamper proof mark sheets and other certificates
Tamper proof hall tickets to avoid impersonation in the examination halls
Improve efficiency and transparency in the whole system and address any inaccuracies
Security to the mark sheets and certificates and completely eliminates faking of certificates and system to verify the Degree certificate online
Provide online services by connecting to the e-Governance portal between all stake holders
Simplified process for data processing, attendance uploading, internal marks uploading and faster declaration of the results
Minimized paper work within departments
Communication and data transfer between colleges/ study centres in a faster mode
Managing vast amount of students data
Provides simplified system for data backup and recovery
Produce necessary reports from the exam process
Provides necessary security features, on-line registration and adding intelligence in the whole examination process
Provides multiple simultaneous access by the stake holders viz., University officials, administration, faculties, students and parents
2.6 Student Performance and Learning Outcomes
2.6.1 Has the university articulated its Graduate Attributes? If so, how does it facilitate and monitor its implementation and outcome?
Yes, the University articulated its Graduate Attributes as per NBA and ABET guidelines and specifications. The list of Graduate Attributes have been articulated as follows:
An ability to apply knowledge of mathematics, science, and engineering
An ability to design and conduct experiments, as well as to analyze and interpret data
An ability to design a system, component, or process to meet desired needs within realistic constraints such as economic, environmental, social, political, ethical, health and safety, manufacturability, and sustainability
An ability to function on multidisciplinary teams.
An ability to identify, formulate, and solve engineering problems
An understanding of professional and ethical responsibility
An ability to communicate effectively
The broad education necessary to understand the impact of engineering solutions in a global, economic, environmental, and societal context
A recognition of the need for, and an ability to engage in life-long learning
A knowledge of contemporary issues
engineering practice.
2.6.2 Does the university have clearly stated learning outcomes for its academic programmes? If yes, give details on how the students and staff are made aware of these?
Yes, the University has clearly stated learning outcomes for its academic programmes as per the requirements of NBA, TEQIP and NAAC. The learning outcomes are clearly stated for each theory course, laboratory course, syllabi for a specific semester, and for the entire course itself. At the start of the semester or year, the faculty apprises the students about the course and its learning outcomes and the teaching road map which is also made available in the department laboratories, display boards, University website for the students and faculty.
2.6.3 How are the university’s teaching, learning and assessment strategies structured to facilitate the achievement of the intended learning outcomes?
The University structured teaching, learning and assignment strategies as per the guidelines of NBA and TEQIP.
2.6.4 How does the university collect and analyse data on student learning outcomes and use it to overcome the barriers to learning?
At the end of each semester, the student’s performance is evaluated and examined whether the intended learning outcomes have really been achieved.
2.6.5 What are the new technologies deployed by the university in enhancing student learning and evaluation and how does it seek to meet fresh/ future challenges?
i. The following technologies and methods have been deployed by the University to enhance student learning and evaluation:
Information via the Internet such as Massive Open Online Courses (MOOC), NPTEL, JNTUH designed e-LSDM, YouTube videos, etc.,
Student centric initiatives such as flipped classes, blended learning, quizzes, assignments, term papers, etc.