CRITERION III: RESEARCH, CONSULTANCY AND EXTENSION 3.1 Promotion of Research
B. Executive Council (EC) Functions of EC
i. The Executive Council is the main task implementing body on administrative matters. The powers and functions of this Council are those as may be delegated by the Board of Management.
ii. The membership of the Executive Council is regulated mutatis mutandis in accordance with the provisions of relevant rules.
Composition
i. Director, IARI : Chairman
ii. Dean & Joint Director (Education) : Member
iii. Joint Director (Research) : Member
iv. Joint Director (Extension) : Member
v. Deputy Director General (Crop Sciences), ICAR : Member
vi. Eight Managerial Scientists (Project Director/Head of the Division), Members; at least one from each of the six schools - Crop Improvement, Resource Management, Crop Protection, Basic Sciences, Horticulture and Social Sciences (to be nominated by the Board of Management for a period of 2 years)
vii. One representative of Project Coordinators (to be nominated by the Board of Management for a
period of 2 years) : Member
viii. One representative from the Regional Station/other outstations (to be nominated by the Board of
Management for a period of 2 years) : Member
ix. Joint Director (Administration) : Member-Secretary C. Academic Council (AC)
Powers of AC
i. The Academic Council is the main consultative, deliberative and task implementing body in the fields of education and training.
ii. The Academic Council is responsible for broad policy matters on academic issues without dealing with individual cases.
iii. The Academic Council has the control and general regulatory powers on matters relating to education and training.
iv. The Academic Council is responsible for the maintenance of standards of instruction, education and examination within the Post Graduate School and exercises such other powers and duties as are conferred on it.
v. The Academic Council is responsible for the determination of equivalence of degrees of candidates applying for admission from other universities and is the final authority to make selection out of the applicants for admission.
vi. The Academic Council performs in relation to academic matters, all such duties, as may be necessary, for the proper conduct of the programmes of post graduate education.
Functions of AC
i. The Academic Council meets as often as necessary and in any event at least once in each trimester of the year, the year for this purpose being the academic year commencing from August and ending in July.
ii. The Academic Council meeting is held on such date, time and place as may be determined by the Chairman.
iii. All meetings of the Academic Council are called by notice in writing by and under signature of the Member-Secretary.
iv. Every notice calling for the meeting of the Academic Council states the date, time and place of the meeting and is served upon every member of the Academic Council not less than 10 clear days before the day appointed for the meeting. However, in case of an emergency the Academic Council meeting can be convened at a short notice giving clear 48 hours for the members to attend the meeting.
v. Any inadvertent omission to give notice, or non-receipt or late receipt of notice by any member does not invalidate the proceedings of the meetings.
vi. The draft proceedings of the meeting of the Academic Council are circulated to all the members of the Academic Council for comments, which are communicated to the Post Graduate School office within a period of 10 days of such circulation. The comments, if any, are placed for discussion at the next meeting of the Academic Council.
vii. Proceedings of the meeting of the Academic Council are also circulated to Project Directors, Heads of Divisions and Regional Stations.
viii. The proceedings of the meetings of the Academic Council are placed in the very next meeting of the Board of Management for information.
ix. It is the responsibility of each of the representative of the various Divisions to interact regularly with the Head of the Division and with post-graduate faculty of the Division, to keep them informed of
actions of the Academic Council and matters under discussion by the Academic Council. The representative is expected to bring to the attention of the Academic Council important views of the Divisions with respect to matters under discussion.
x. Any item suggested for inclusion in the agenda should reach the Post Graduate School Office at least 15 days in advance of the proposed date of the meeting of the Academic Council.
xi. Agenda note for the meeting of the Academic Council is normally made available to the members at least one week in advance of the meeting. If any member wants to seek some clarifications on the agenda items, this may be made at the time of the meeting; in case the member is not in a position to attend the meeting, a written note expressing his views may be sent to the Chairman for consideration.
xii. Members of the Academic Council who are not in a position to attend the meeting of the Council for unavoidable and exceptional reasons should formally seek prior leave of absence from the Chairman of the Academic Council.
xiii. The membership of the Academic Council is personal as the Academic Council discharges certain statutory functions. A member cannot depute his nominee to attend meetings of Academic Council on his behalf.
Composition of AC
i. Director, IARI : Chairman
ii. Dean and Joint Director (Education) : Vice-Chairman
iii. Joint Director (Research) : Member
iv. Joint Director (Extension) : Member
v. Deputy Director-General (Education), ICAR : Member
vi. All Project Directors : Members
vii. Four eminent scientists/educationists from outside the IARI distinguished in the field of education including agricultural education(for the period of two years)
viii. All Professors of teaching disciplines (or where there is no Professor, the Head of the Division), Professor, NRL and Professor, WTC.
ix. Director, Indian Agricultural Statistics Research Institute, New Delhi : Member x. Director, National Bureau of Plant Genetic Resources, New Delhi : Member
xi. Master of Halls of Residences : Member
xii. Two representatives from the post-graduate faculty : Members
xiii. Two students’ representative : Members
a. President, PGSSU
b. Elected students’ representative to the Academic Council
xiv. Joint Director (Administration)/Registrar : Member-Secretary Membership of EC
Four eminent scientists/educationists are nominated by the Chairman of the Academic Council on the recommendation of the Dean. The tenure of their membership is two years, the first two of them retiring through draw of lots at the end of the first year. The two representatives from the post-graduate faculty are elected through a process of an annual election by secret ballot by the faculty members. The following rules and procedures are observed for election of the two faculty members to the Academic Council.
i. All faculty members, other than those designated as ex-officio members of either the Board of Management or the Academic Council, are eligible to be elected.
ii. Members are normally elected for a term of two years such that one vacancy is filled every year. A sitting member may only be re-elected for a second time in direct sequence but not for the third term.
iii. In case a vacancy is caused on account of an elected member’s ineligibility or inability to complete his term, election to fill the vacancy is held in the prescribed manner for the remaining period of the term provided that the remaining period is not less than one year.
iv. Nominations are invited for each vacancy from faculty members. Each faculty member is permitted to nominate one person and forward the nomination duly seconded, directly to the Dean or any other duly authorized officer of the Post Graduate School by name in a closed cover.
v. The election will be by a secret, single non-transferable vote to be cast at the specified place on the specified date provided that the faculty members located at Regional Stations are permitted to cast their vote by post. The detailed instructions in this regard are laid down by the Dean with the approval of the Chairman of the Academic Council.
vi. A candidate receiving the highest number of votes is declared elected.
vii. In case of a tie between two candidates, the issue is settled by toss of coin after getting the agreement of both the candidates.
viii. The two students’ representatives are appointed in the following manner:
a. The President, Post Graduate School Students’ Union (PGSSU), IARI is an ex-officio student representative in the Academic Council.
b. The second student representative is elected every year by secret ballot by the members of the PGSSU through the same election process adopted for electing the Executive of the Post Graduate School Students’ Union.
c. The tenure of the student representative is one year.
d. In case of resignation of the student representative from the Academic Council, the vacancy is filled by holding an election.
ix. Membership of the Academic Council stands terminated on the happening of any of the following events:
a. Upon the expiry of the period of membership for which nominated.
b. Death, resignation, lunacy or conviction for a criminal offence involving moral turpitude.
c. When the member declines to serve on the Academic Council or the member’s employer refuses to grant permission to serve on the Academic Council.
d. When a member does not attend three consecutive meetings of the Academic Council without informing the Academic Council.
D. Institute Research Council (IRC)