500.00 (Rupees Five Hundred only, non-refundable) to be deposited in favor of the Director, ICAR Research Complex for NEH Region, Barapani by way of Demand Draft/Banker's Check payable at Barapani only. The absence of the required Technical Literature may result in the non-review of the Quotation. No revised charges will be payable for increase in cost of materials, labor charges etc.
No contractor labor will be allowed to remain on the campus/work site. No compensation shall be paid to the contractor for damage caused by natural disasters during the execution of the works. The decision of the competent authority is final for the selection of competent companies/contractors.
Please note that close relatives of the officers and staff of ICAR Research Complex for NEH Region, Umiam, Meghalaya are not allowed to participate in the tender.
PREPARATION OF BIDS
Bid Prices
- Excise Duty:-
- Sales Tax:-
- Local Duties & Taxes
- Customs Duty
10/97-CE dated 1.3.1997 (as amended by 16/07-CE), the goods are to be supplied to the Indian Council of Agricultural Research (ICAR) and its constituent institutes under ICAR contracts (including contracts which conducted by ICAR institutes) for any research related purposes are fully exempted from payment of any excise duty, consequential sales tax/VAT etc. provided the supplier quotes ex-works prices. Having regard to this, the supplier must ensure that the supplies to be supplied by the supplier in accordance with the contract entered into by the buyer are exempt from payment of excise duty or consequential sales taxes, and accordingly obtain the necessary certificate of exemption from payment of excise duty from the buyer. Failure to provide all these details clearly may result in rejection of this offer. d) Subject to sub-clauses 13.5.2 (b) and (c) above, any up/down of Excise Duty as a result of any statutory changes to Excise Duty is permitted under the terms of the Contract to the extent of the actual amount of Excise Duty payable by the Supplier.
Subject to this, the Supplier shall ensure that the supplies to be supplied by the Supplier pursuant to the contract entered into by the Buyer are exempt from such duties or taxes and, if necessary, obtain an exemption certificate from the Buyer. Having regard to this, the Supplier shall ensure that the imported supplies to be supplied by the Supplier in accordance with the contract entered into by the Purchaser are, to the extent permitted, exempt from payment of any customs duty or consequential excise duty or sales tax and shall obtain the necessary certificate accordingly on exemption from duties from the buyer.
Indian Agent
If a bidder requires sales tax to be paid extra, the rate and nature of the applicable sales tax must be indicated separately. Sales tax, if payable, shall be paid at the rate at which it should be assessed or is actually assessed, provided that the sale transaction is legally subject to sales tax and is paid in accordance with the terms of the contract. Normally, goods to be supplied to government departments against government contracts are exempt from city tax, terminal tax and other local body taxes.
However, in some cases, the local authorities (such as city body, municipal body etc.) as per their rules allow such exemptions only on production of certificate to that effect from the concerned government department. However, if a local body still insists on payment of such local duties and taxes, the supplier shall pay the same to the local body to avoid delay in supplies and possible demurrage charges and obtain a receipt for the same. The supplier must forward the receipt received for such payment to the buyer to enable the buyer to take the necessary measures in the matter.
In respect of imported stores offered from abroad, the Bidder must specify the rate as well as the total amount of customs duty payable. The Bidder shall also indicate the corresponding Indian Customs Tariff Number applicable to the goods concerned. 51/96-Customs dated as amended on date), the imported goods to be supplied to the Indian Council of Agricultural Research (ICAR) and its constituent institutes against ICAR contracts (including contracts executed by ICAR institutes) for any research related purposes are substantially exempt from the levy of any Customs duty, and subsequently fully exempt from any consequential excise duty / sales tax / VAT, etc.
Firm Price / Variable Price
Alternative Bids
Documents Establishing Bidder’s Eligibility and Qualifications
Documents establishing Good’s Conformity to Bidding Document
Bid Security (i.e. Earnest Money Deposit)
Bid Validity
Signing and sealing of bid (Not application for e-procurement)
SUBMISSION OF BIDS 22. Submission of Bids
Late Bid
Alteration and Withdrawal of Bid
BID OPENING 25. Opening of Bids
- Preliminary Scrutiny of Bids
- Minor Informality/Irregularity/Non-Conformity
- Discrepancy in Prices
- Discrepancy between original and copies of Bid (Not applicable for e-procurement)
- Qualification Criteria
- Conversion of Bid currencies to Indian Rupees
- Schedule-wise Evaluation
- Bidder’s capability to perform the contract
- Contacting the Purchaser
Wherever necessary, the buyer will convey his observation on such 'minor' issues to the Bidder through registered/speed post etc. Bid will probably be ignored. If the Bidder does not agree to the observation of the buyer, the Bid is likely to be ignored.
Here too, the buyer will pass on his observation in an appropriate manner to the bidder by registration/express mail, and if the bidder does not accept the buyer's observation, this bid may be ignored. The Bid on a Schedule will not be considered if the complete requirement prescribed in that Schedule is not included in the Bid. Such discounts, where applicable, will be taken into account in determining the bid or combination of bids offering the lowest assessed price to the purchaser in the determination of the successful bidder for each schedule, provided that the bidder(s) reacts.
If there is more than one schedule in the list of requirements, such determination will be made separately for each schedule. Such decision will be based on the scrutiny and examination of all relevant data and details submitted by the Bidder in its bid, as well as such other related information as the Buyer deems appropriate.
AWARD OF CONTRACT 38. Purchaser’s Right to accept any Bid and to reject any or All Bids
- Award Criteria
- Variation of Quantities at the Time of Award
- Notification of Award
- Issue of Contract
- Non-receipt of Performance Security and Contract by the Purchaser
- Return of Bid Security (i.e. EMD)
- Publication of Bid Result
The successful Bidder must provide the purchaser with the required performance security within twenty one days from the date of this notice. In the event of any conflict between the provision in the GITB and that in the SITB, the provision contained in the SITB will take precedence. 1.2.(iv) Definition of the goods to be supplied, their quantity, the bid security/EMDs for goods each of them, their consignees, etc.
Lack of warranty conditions in bid; Pre- and post-installation requirement of the equipment; user list; Compliance report etc. In case of doubt, the Bidder must contact the Buyer's office and request necessary clarification in advance. Only the unconditionally offered discounts (i.e. independent discounts for a given scheme) are taken into account for the evaluation of the bid price.
P required, will be taken into account, to bring to face value and Destination, thereby suitably comparing the "offer price (quoted on FOB/CIF basis) of an imported equipment" and the "Price of of the offer (quoted in the FOR-Base Institute) of an indigenous equipment". For this purpose, the freight component (based on the freight rates currently quoted by the Bidder, - otherwise it will be based on approximate estimates according to the existing freight rates quoted by pre-approved Freight-Consolidation-cum- Customs Clearance Agent) may have to be suitably charged with the “Offer Price (quoted on FOB/CIF basis) of an imported equipment.” Additional For example, should the amount of concessionary customs duty (5.1% or as Factors and applicable on the date of bid opening) is charged.
Parameters "the bid price (quoted on FOB/CIF basis) of an import. ranking of Similarly, the amount of local Taxes eg as applicable on the date of opening of responsive bids) will have to be charged to " Bid price tenders (quoted on the basis of FOR-Institute) of a domestic device".
SECTION – V
- Minimum Annual Turnover
- Minimum Past Performance : Criteria for Equipment offered by
- Nos. of Purchase Orders received each year during : last 3 years
- Brief description of goods and : Schedule Name of Goods Services i. Services include
- Status
- i) Please indicate name & full : The Banking details are
- i) Whether the Bidder is Principal : Principal Manufacturer / Indian Bidder Manufacturer or Indian Agent?
In the event that a bidder provides an incorrect or evasive answer to any of the questions listed below, their bid is likely to be disregarded. Full name, title and address of the person who is properly authorized to sign on behalf of the provider). I undertake to inform ICAR-Research Complex for NEH Region, Umiam, Meghalaya immediately of any change in the company's status or operations.
I/we hereby declare that I/we have read the entire terms and conditions of the tender documents from page number onwards. As part of the registration process, bidders must choose a unique username and assign a password for their accounts. Bidders are advised to register their valid email address and mobile phone number as part of the registration process.
Please read the tender advertisement and tender documents carefully to understand the documents required to be submitted as part of the tender. Note the number of envelopes in which tender documents must be submitted, the number of documents - including the names and contents of each document to be submitted. Bidder should select “Offline” payment option to pay tender fee/EMD as applicable and enter details of instrument.
The details of the DD/any other accepted instrument sent physically should match the details available in the scanned copy and the details entered during the bid submission. As a standard time to refer to deadlines for submission of tenders by tenderers, opening of tenders, etc. the server time (which is displayed on the providers control panel) will be taken into account. All documents submitted by the providers would be encrypted using PKI Encryption Technique to ensure data confidentiality.
The confidentiality of offers is maintained using proprietary 128-bit Socket Layer encryption technology. The tender summary must be printed and kept as a receipt of tender submission.
