for Letters

RV COLLEGE OF ENGINEERING, BENGALURU-560059

TENDER FORM FOR OPERATING PEST CONTROL SERVICES AT RVCE CAMPUS & HOSTELS

Name of the Applicant & Designation(in Block

1

Letters

Name of ^the

Firm/Company/Proprietary

2

Concern

Father's Name - in case of an Individual or

proprietor

4 Complete address of the applicant Telephone Nos.

5

(Land Line)

(Mobile)

Permanent Residential Address &

Telephone

6 No. if any

Do you have any other business? If so please 7 give details

Are you providing the Pest Control Services

elsewhere? Please provide the clients list with 8 number of years served with contact details of

the key person there

Name of your Banker & Branch with Account 9

details: No: ISFC code etc

Provide your PAN/TIN/Sales

10 Tax/ESIC/ PF/BBMP Lic/Shops & Estb

numbers and copies of the same

Provide two references and their contact nos

for verification

1/We

^have gone

through

^{the contents of the}

application

^form

carefully.

information

supplied by me/us

^{is true to the best of}

my/our knowledge

and belief and

nothing

^{has been concealed} there from.

1/we

^further confirm that I/we shall abide

by

the ^terms and conditions of ^the Institution.

The

Dated....

Signature

^{of the}

Applicant(s),

Designation, ^Seal

* *

The Contractor will ^{have to enter into a detailed} separate agreement ^to

provide

^the

Services ^{o n} the

following

^{terms and} conditions.

1

TERMS AND CONDITIONS

The contractor will

engage

^{his staff over the} _age of 18 years

only

^{and do not hire}

any child labor.

The contractor will issue

identity

cards and

uniform

to

his/her

staff with the counter

signature

^of the Institute

authorities

The contractor should notify list of staff employed with their address along with address

proof

^of his staff from time to time atleast once in 3 months _{with any}

changes accordingly.

The contractor and his staff should adhere by the norms of the Security while in the campus.

The contractor should possess valid licenses from all concerned authorities like

Shops& Establishments/PF/ESIC/ Labour Contract/PT and other relevant

authorities (copies of the same to be provided) and all his staff members should

be covered accordingly under the provisions of the above act. Copies of Invoice

along with PF and ESIC challan should be compulsorily submitted monthly for processing of payments within 7th of every month. All clear invoices will be paid within 21 working days of submitting the same.

The decision of the Management is final and any attempt to influence the selection process will disqualify the contractor to associate with RVCE for the next 3 years for any of the services

The contractor should submit the rates in a sealed cover super scribing

"Quotation for Providing Pest Control Services" addressed to the Principal,

R.V.College of Engineering, Bengaluru - 59 and should reach the Institution by 4 S

pm on or before: a5* FEB 9022

2

R.V.COLLEGE

OF

ENGINEERING, BENGALURU-560059

DUTIES & RESPONSIBILITIES:

Service Provider

will Provide the

following services

^at the

frequency mentioned

^{to the}

below departments:

Package Code

Commercial

_{1. General}

Service details | Frequency Pest Control,

^Cockroach

Control, Mosquito

Control, Rodent Control

Pest control

Service Name of the

Departments:

Admin Block Civil Department

Computer Science

ISE/Aerospace Block Telecom Block

Electrical & Electronics Electronics & Communications

Chemical Engg/Physics/Chemistry

Mathematics/CRC Block

Monthly

IEM

once

MCA/Biotechnology

BT/Electronics & Instrumentation Mechanical Engg

R&D

Cognitive Centre

PG Block

Library/Sports/Health Centre/New Sports Complex/Gym

Centre/Security/Society/Canteen/Workshops

Commercial 2. Rodent Control & Snake Control

Weekly Repellant Control, Mosquito Control, fogging Control.

Total campus boundary and all the department surrounding areas

Pest Control _once

Service

1) The Service Provider/contractor should fully survey the Campus areas including all the departments/blocks and agree to provide the services at the above said areas as per the

agreement.

a. Contractor shall bring his own Men & Materials to carry out the above works. He will be utilizing only ecofriendly materials/chemicals which are non-harmful to the human

beings.

b. Contractor shall ensure that all safety items such as gloves for all the staff, suitable footwear, uniforms, ID card etc., are provided.

C. The contractor shall be solely responsible for any injury due to lack of precautionary wears.

d. This being an Educational Institution, contractor shall ensure that his staff do not make too much of noise, do not involve in loud shouting, quarrelling etc.,. Which disturb the academic environment. His staff should not converse/talk with the college staff members without any specific official works. They should not get involved in any personal financial transactions with anyone in the Campus. College authorities will not be responsible for any such transactions.

3

e.

Disposing

^{off the} alive/dead ^-

pest/rodent/snake

^{etc is the sole}

responsibility

^{of the}

contractor/service provider

2) Any valuables such as keys, Jewellery, money etc., if found at the time of service should

be handed over to the

Principal/Head

^{of the concerned}

department

^{or his}

representatives indicating the location and when it was found. A separate register is being maintained for

this purpose in the Security office, and duly acknowledged, when items are returned.

3) Contractor shall will be responsible for payment to his personnel regularly and Institution will not be responsible for the same.

4) Personnel engaged by the contractor are his own and are not of the Institution.

5) Contractor is responsible for all acts and omissions of his personnel. None of the contractor personnel shall touch any unknown or suspicious objects including open

Electrical wirings, broken Electrical switches etc. The same should be brought to the

notice of the First party or his representatives immediately. They will keep themselves away from any live & dangerous animals including reptiles of all nature.

6) Any casualties like accidents or any other incidents happening while working in college, contractor should bear the expenses of the working personnel of his company under work man's compensation act 1928 and also the other responsibilities in this regard. The management or I party is no way responsible for the casualties.

7) Contractor should co-ordinate with the Principal of the Institution or the nominated representative, security personnel, regularly.

8) The negotiated contract value per month, Service Taxes extra. Payments will be made within 3 weeks of producing the clear bills, unless objected by the Maintenance Engineer or the representative of the Institution. All bills will be raised only completion of the services for the previous months. No advances will be made under any circumstances.

9) The contract is initially valid for a period of 2 years, however the renewal after 1s year will be done based on the first year performances. Revision in rates if any will be done on mutually agreed terms and conditions.

10) All disputes if any, will be solved by taking resource to mutual settlement in the first instance between Principal, RVCE and the contractor, failing which, the disputes will be referred to arbitration, if the subject of dispute so warrants. Hon. Secretary, RSST shall be the arbitrator in settling the disputes and the decision of the arbitrator shall be final.

11) Termination: For non-performance of services/substandard service, the agreement is terminable with 7 days' notice. In general circumstances, it is terminable by giving one month's notice in writing.

R.V.COLLEGE

OF

ENGINEERING, BENGALURU-560059

Salary

^&

Wages

^to

Security Personnel:

1.

The under AGENCY Minimum will Wages solely

^{be Act}

responsible viz.,, ESI, EPF,

^for

the paymernt Professional

of

minimum

^Tax and other

wages

statutory payments

^to their

workers

at RVCE and the

INSTITUTION

shall in

no

way

^be

concerned

_{with the same.}

responsible

^{for the}

welfare

of _its

employees

^as per various

government

^Acts

and

Regulations whether Central

or State.

2. The

AGENCY

shall

provide

proper

uniform,

which consists of

Pant, Shirts,

Cap, Lanyard

^with

whistle, Belt, Shoes, Socks, Badges

^etc.,

3. The AGENCY

shall

_maintain

properly

^all

records, registers

^and such other

The AGENCY shall solely be

requirements as contemplated by the provision of all the relevant statute

which interalia includes the Contract Labour

(Regulation

^and

Abolition) Act,

Provident Fund Act,

Employees

^{State Insurance Act and Rules and}

Payment

of

Wages

^{Act etc., The}

Agency

^{shall furnish}

copies

^{of such returns}

submitted

under ESI and PF to the Institution exclusively for RVCE and ensure that the

contributions are submitted regularly. The administrative service cost shall

include all statutory payments, necessarily to be paid to various Government organizations not only of the Agency but also of RVCE.

respect of License from Labor Department both of Contractor and RVCE to be

produced within a month from the date of contract. Contactor should co-

ordinate with

Principal, RVCE,

^{or his nominee}

regularly.

Documents in

Tender Submission:

1. Submission of Tender: The Contractor's Quotation should be submitted in

a sealed cover super scribed "Quotations for Pest Control service Campus/Hostel) addressed to the Principal, RV College of Engineering,

Bengaluru-560 059 and should reach the Institute on or before the due date of 25th Feb 2022 before close of office hours either by Post/Courier only. No hand documents will be accepted.

Séniordkana

Estdte & fäcilities Principal/Vice Principa VICE PRINCIPAL

RV College of Engineering

I/We

^have read all the above terms,

conditions,

and will abide

byybereaoed, Bengaluru-560

⁰⁵⁹

Date:

Bengaluru Signature

^{of the}

Applicant(s), Designation,

^Seal

5