The Age Profile of the Company’s Planted Area as at 30 June 2020 are as follows:
Kluang Estate
Age Acre %
Year Planted
1996 24 181 12%
2004 16 108 7%
2005 15 83 5%
2007 13 126 8%
2009 11 143 9%
2010 10 116 7%
2011 9 71 5%
2013 7 160 10%
2014 6 186 12%
2017 3 168 11%
2019 1 103 7%
2020 0 129 8%
TOTAL 10 1,574 100%
Note: Total Age is the Weighted Average Age
NRIC No./ID No./Company No...(new)...(old) of...
...(full address) being a member/members of KLUANG RUBBER COMPANY (MALAYA) BERHAD (“the Company”), hereby appoint...
(name of proxy as per NRIC in capital letters) NRIC No...(new)...(old), Email address: ...
...or failing him/her, the Chairman of the Meeting as my/our proxy to vote for me/us on my our behalf at the Sixty-First Annual General Meeting (“61st AGM”) of the Company, to be conducted fully virtual at the Broadcast Venue at DoubleTree by Hilton Johor Bahru, 12 Jalan Ngee Heng, 80000 Johor Bahru, Johor, Malaysia on Thursday, 10 December 2020 at 12:00 p.m. and at any adjournment thereof.
My/our proxy is to vote as indicated below:
NO. RESOLUTION FOR AGAINST
ORDINARY BUSINESS
Ordinary Resolution 1 To declare and approve the payment of Single Tier First and Final Dividend of 1 sen per ordinary share in respect of the financial year ended 30 June 2020
Ordinary Resolution 2 To approve the payment of aggregate Directors’ fees and other benefits not exceeding of RM500,000 for the financial year ending 30 June 2021 to be paid on quarterly basis in arrears
Ordinary Resolution 3 To re-elect Mr Lee Soo Hoon as Director Ordinary Resolution 4 To re-elect Mr Tay Beng Chai as Director
Ordinary Resolution 5 To re-appoint Messrs Ernst & Young PLT as Auditors of the Company and authorise the Directors to fix their remuneration SPECIAL BUSINESS
Ordinary Resolution 6 Continuing in Office as Independent Non-Executive Chairman, Mr Lee Soo Hoon
Ordinary Resolution 7 Proposed Authority to Allot and Issue Shares by Directors pursuant to Sections 75 & 76 of the Companies Act 2016 Ordinary Resolution 8 Proposed Renewal of Shareholders' Mandate for Share Buy-Back Authority
Ordinary Resolution 9 Proposed Renewal of Shareholders’ Mandate for Recurrent Related Party Transactions of a Revenue or Trading in Nature Entered with The Nyalas Rubber Estates Limited
(Please indicate with an “X” in the spaces provided whether you wish your votes to be cast for or against the resolutions. In the absence of specific directions, your proxy will vote or abstain as he/
she thinks fit.)
...
Dated this...day of... 2020.
NOTES:
1. In view of the Covid-19 pandemic and Government of Malaysia’s official guidance on social distancing, the 61st AGM will be conducted fully virtual through live streaming and online remote voting via Remote Participation and Voting facilities (“RPV”) which are available on Boardroom Smart Investor Portal at https://www.boardroomlimited.
my. Please follow the procedures as set out in the Administrative Guide for the 61st AGM in order to register, participate and vote remotely via RPV.
2. The Broadcast Venue of the 61st AGM is strictly for the purpose for complying with Section 327(2) of the Companies Act 2016 which requires the Chairman of the Meeting to be at the main venue. No shareholders/proxy(ies) from the public shall be physically present at the Broadcast Venue.
3. A member of the Company who is entitled to attend, participate and vote at a general meeting of the Company is entitled to appoint not more than two (2) proxies to attend, participate and vote in his stead. A proxy may but need not be a member of the Company. There shall be no restriction as to the qualification of the proxy and the proxy shall have the same rights as the member.
4. Where a member appoints more than one (1) proxy, the appointment shall be invalid unless he/she specifies the proportions of his/her shareholdings to be represented by each proxy.
5. Where a member is an exempt authorised nominee which holds ordinary shares in the Company for multiple beneficial owners in one securities account (“omnibus account”) as defined under the Securities Industry (Central Depositories) Act, 1991, there is no limit to the number of proxies which the exempt authorised nominee may appoint in respect of each omnibus account it holds.
6. A member who has appointed a proxy or attorney or authorised representative to attend, participate, speak and vote at this Annual General Meeting must follow the procedures as set out in the Administrative Guide for the 61st AGM to request for Remote Participation.
7. The instrument appointing a proxy shall be writing under the hand of the appointer or his attorney duly authorised in writing, or if such appointer is a corporation, either under its common seal or under the hand of its officer or attorney duly authorised.
8. The instrument appointing a proxy must be deposited at the office of the Company’s Share Registrar, Boardroom Share Registrars Sdn Bhd at 11th Floor, Menara Symphony, No. 5, Jalan Prof. Khoo Kay Kim, Seksyen 13, 46200 Petaling Jaya, Selangor Darul Ehsan, Malaysia either personally, by fax at (603) 7890 4670, by electronic mail to BSR.
Helpdesk@boardroomlimited.com or by sending it through the post not less than 24 hours before the time appointed for holding the meeting or any adjournment thereof.
Alternatively, the Proxy Form can be deposited electronically through the Boardroom Smart Investor Online Portal at https://www.boardroomlimited.my not less than 24 hours before the time appointed for holding the meeting or any adjournment thereof.
9. Please ensure ALL the particulars as required in the Proxy Form are completed, signed and dated accordingly. If no name is inserted in the space provided for the name of your proxy, the Chairman of the meeting will act as your proxy.
10. Last date and time for lodging the Proxy Form is Wednesday, 9 December 2020 at 12:00 p.m.
11. In respect of deposited securities, only members whose names appear on the Record of Depositors on 2 December 2020 (General Meeting Record of Depositors) shall be eligible to attend the meeting or appoint proxy(ies) to attend, speak and/or vote on his/her behalf via RPV.
PERSONAL DATA PRIVACY
Signature of Shareholder/Common Seal
For appointment of two (2) proxies, percentage of shareholdings to be represented by the proxies:-
No. of shares Percentage
Proxy 1 Proxy 2
Total 100%
The Share Registrar
KLUANG RUBBER COMPANY (MALAYA) BERHAD 195901000092 (3441-K) c/o BOARDROOM SHARE REGISTRARS SDN. BHD. (378993-D)
11th Floor, Menara Symphony,
No. 5, Jalan Professor Khoo Kay Kim, Seksyen 13, 46200 Petaling Jaya,
Selangor Darul Ehsan, Malaysia
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