Since its establishment, SEAFDEC has been implementing fisheries-related programs/
projects that cover wide aspects of research, training and information. Starting in 2007, the SEAFDEC Secretariat and Departments made full use of the Information Strategies as guiding principles in formulating and implementing information-related activities that aim to enhance the Center’s image and visibility. The Information Strategies have been developed to enhance the effectiveness of the implementation, monitoring, and reporting of the progress of SEAFDEC information-related activities.
In 2015, the progress and achievements made by SEAFDEC in the implementation of information activities were monitored and discussed during the 16th Meeting of the Information Staff Program (ISP) on 26 to 28 October 2015 in Kuala Lumpur, Malaysia, corresponding to the five Information Strategies, as follows:
Strategy 1: Production of relevant, timely, and useful information materials to meet the requirements of the target audience
• Production and dissemination of technical/scientific materials (28 title/issues: 8,373 copies produced, 3,596 copies distributed)
• Production and dissemination of technical/scientific articles (82 titles: 52 titles published in SEAFDEC publications and 30 titles published in non-SEAFDEC publications)
• Recording of inquiries for information through the SEAFDEC libraries (1,858 queries recorded, 300 materials sold)
Strategy 2: Raising SEAFDEC image at national, regional and international levels
• Production and dissemination of promotional materials (33 titles/issues: 30,882 copies produced, 28,931 copies distributed)
• Establishment and administration SEAFDEC websites and web blocks (SEAFDEC Departmental websites received a total of 87,433 unique visitors, made 5,101 links from other websites, and recorded 109,889 annual downloads)
• Taking part in exhibitions and related events (joined nine (9) exhibitions with 106,764 visitors recorded at SEAFDEC exhibition booths and displays)
• Official release of press statements (one (1) press statement released, and recorded 56 appearances of SEAFDEC in public media and websites)
Strategy 3: Enhancing communication and information sharing both within SEAFDEC and with Member and non-Member Countries, other international/
regional organizations, and public
• Management of libraries of the SEAFDEC Secretariat and Departments (SEAFDEC Secretariat and Departments libraries continued to provide library services)
• SEAFDEC libraries acquisitions (acquired a total of 1,036 issues of newsletters/serial publications, 399 titles of technical publications and 9 items of audio-visual materials)
• Cooperation and exchange of materials (sustained cooperation with 544 network libraries within and outside the region)
• Dissemination of technical and promotional materials (76 titles (with 5,200 copies) of technical materials, and 29 titles (with 24,945 copies) of promotional materials disseminated to target groups)
• Accessibility of information materials (made accessible 1,932 downloadable materials and 13 databases in SEAFDEC websites)
• Usage of e-mail systems (including e-groups) to facilitate communications both among SEAFDEC staffs and with other concerned personalities had been enhanced
• Recording of direct visitors to SEAFDEC Secretariat and Departments (recorded a total number of 22,316 visitors)
• Dispatch of SEAFDEC officials to events organized by other organizations (288 SEAFDEC officials participated in 165 events: 110 officials in events at regional/international levels, and 178 at national local levels)
• Organization of SEAFDEC events:
o International/regional meetings, seminars, workshops (32 meetings with a total of 1,081 participants)
o National/local meeting, seminars, workshops, consultations (22 meetings with a total of 849 participants)
o International/regional training courses (28 courses with a total of 294 trainees) o National, on-site training courses (23 courses with a total of 703 trainees) o Study tours (4 programs with a total of 217 trainees)
o Internships (6 groups with 97 persons)
o On-the-job training (1 colleges with a total of 217 students) o Internal meetings (18 meetings with a total of 1,414 participants);
• Facilitating the participation of officials from Member Countries in events organized by SEAFDEC, i.e.:
o International/regional meetings, seminars, workshops (574 participants) o National/local meetings, seminars, workshops, consultations (777 participants) o International/regional training courses (262 trainees)
o National on-site training courses (586 trainees) o Study tours (207 trainees)
o Internships (96 persons)
o On-the-Job training (217 students);
• Establishment of network and cooperation mechanisms (now with 80 fisheries-related organizations) for the implementation of collaborative activities at national, regional and international levels
• Soliciting the support from other organizations and donor agencies for relevant activities (total support received in 2015: US$ 4,415,922 representing non-regular sources of funds for the activities of SEAFDEC)
Strategy 4: Strengthening SEAFDEC capability in information-related activities
• Enhancement of the capabilities of SEAFDEC staff in information-related offices (through HRD taking into account the scope and requirements of concerned staff, and during annual ISP Meetings)
• Boosting the financial sustainability of SEAFDEC institutional publications and information activities (through intensified sale of technical publications and souvenir items on cost-recovery basis)
Table 1. Participation of Member Countries in SEAFDEC Events in 2015
Category Participants from Member Countries (persons)
Br Cm Id Jp La My Mm Ph Sg Th Vn
SEAFDEC regional/international
meetings, seminars, workshops 18 78 54 20 27 54 30 80 31 117 65
SEAFDEC national/local meetings, seminars, workshops, consultations
0 33 9 0 0 24 8 428 0 247 29
International/regional training
courses 4 6 14 2 4 13 10 186 0 16 7
National, on-site training
courses (course/trainees) 0 43 0 0 60 58 27 83 0 263 52
Study tours (no. of program/
trainees) 0 0 0 6 0 15 4 182 0 0 0
Internships (group/persons) 0 0 0 0 0 0 0 84 0 12 0
On-the-job training (college/
students) 0 0 0 0 0 0 0 217 0 0 0
SEAFDEC internal events 2 2 4 5 2 2 1 2 3 43 1
TOTAL 24 162 81 33 93 166 69 1,262 34 698 154
Strategy 5: Regular monitoring and evaluation of information activities
• Obtaining feedback on materials produced by SEAFDEC (developed for the training, research, and transfer through communication channels, e.g. dedicated e-mail, etc.)
• Organization of the Sixteenth Meeting of the SEAFDEC Information Staff Program (ISP) to monitor the implementation of information-related activities, in accordance with the Information Strategies for Enhance SEAFDEC Visibility and Communication (convened on 26-28 in Kuala Lumpur, Malaysia)
Un-audited Abridged Consolidated Financial Statements (In US$)
2015 (Un-audited) 2014 (Audited) REVENUES
Contributions from :-
Member governments 9,687,480 8,103,850
Other sources 2,367,862 3,699,866
Total Revenues 12,055,342 11,803,716
EXPENDITURES
Operating and Capital Expenditures
Research 3,407,640 4,360,504
Training 748,832 1,027,545
Information 431,613 661,367
Collaborative 195,221 188,710
Others 378,874 976,394
Administrative 6,402,576 4,068,066
Total Expenditures 11,564,756 11,282,586
SURPLUS (DEFICIT), For the year 490,586 521,130
FUND BALANCE, Beginning of year 7,313,251 1/ 7,375,019
FUND ADJUSTMENT -28,488 27,203
FUND BALANCE, End of year 7,775,349 7,923,352 1/
REPRESENTED BY:
Cash and cash equivalents 8,340,729 9,324,514
Other receivables and Advances 832,202 830,687
Supplies Inventory 47,261 54,474
Fuel for vessels 98,155 94,326
Prepayments 19,377 18,697
Total current assets 9,337,724 10,322,698
Reserved budget for vessel periodic maintenance 75,154 747
Termination indemnity fund 1,921,757 2,100,028
Other assets-Net 306,768 401,349
Total Assets 11,641,403 12,824,822
Less : Liabilities
Accrued payable 871,757 1,071,500
Contribution received in advance 814,321 1,336,718
Funds held in trust 258,219 393,428
Provision for termination indemnity 1,921,757 2,099,824
Total Liabilities 3,866,054 4,901,470
NET ASSETS 7,775,349 7,923,352