ISgd.) EMIL Q. JAVIER President
ISgd.) EMIL Q. JAVIER President
MEMORANDA
Dr. Ligaya S. de Guzman
College of Education, UP Diliman
Memorandum No. 95-04: Appointment as University Coordinator for the Science and Technology Learning Assistance Program
You are hereby appointed University Coordinator for the Science and Technology Learning Assistance Program effective 1 June 1995. This Program is being implemented by the Department of Science and Technology in support of the Science and Technology Scholarships Act which provides scholarships in science and technology courses to poor but deserving students from all over the country. The University of the Philippines is one of the DOST-recognized institutions for S& T-identified courses.
11 July 1995
Memorandum No. 95-81: Republic Act No. 8049: An Act Regulating Hazing and Other Forms of Initiation Rites in Fraternities, Sororities, and Organizations and Providing Penalties Therefor'
Please set into motion initiatives which will very quickly and very clearly convey to students, faculty, and staff the seriousness of Republic Act No. 8049 - the new law on hazing and initiation rites.
EXECUTIVE ORDERS
Memorandum Circular No. 88 dated 9 August 1995 of this Office authoriz ed the appointment of certain casual employees of UP Diliman who met minimum civil service
L . -
I ,
Please report to the Vice-President for Academic Affairs the steps you are taking.
For Immediate compliance.
25 July 1995
ISgd.l EMILQ. JAVIER President Memorandum No. 95-84: President's Committee on Ethics and Values
Dr. Elizabeth R. Ventura Dr. Amarvllis 1. Torres Dr. Rita laude
Dr. Corazon lamug Dr. Lita Domingo Dr. Josefina Tayag Dr.NuriaCastella
With Dr. Elizabeth R. Ventura as Chair. you are hereby appointed as Members of the President's Committee on Ethics and Values Education.
Your tasks are as follows:
1. To draft a Faculty Code of Ethics after consultations with the faculty in the different campuses (draft for submission to the Board of Regents not later than 31 October 1995);
2. To initiate. monitor, coordinate, and assess the integration of values education in the University's instructional programs;
3. To initiate, monitor, coordinate, and assess other values- oriented activities on campus; and
4. To advise the President and the Chancellors on how to keep ethics and valuesin the core of UP education.
Your appointment is effective for the period7August 1995 until 31 December 1996.
Your committee will report to the vice-President for Academic Affairs for purposesat coordination.
4 August 1995
ISgd.1 EMILQ. JAVIER President Memorandum Circular No. 88: Re-Appointment of Certain Casual Employees of UP Diliman
The appointment of certain casual employees of UP Dilirnan whose terms expired as of December 31,1994 is hereby authorized by this Office, per Civil Service Resolution No.
95-3147 dated May 18, 1995.
The temporary appointments of the employees concerned shall be effective upon report for duty of said personnel until December 31, 1995. Some of them shall be absorbed in the r esp ectrve units of UP Diliman which have expressed willingness to re-acquire then services.
Others may be taken III by the System for the Open University or at the UP Manila-Philippine General Hospital, or in any other unit requiring their immediate services.
The assistance of offices [concernedl should be provided to expedite the foregoing appointments.
9 August 1995
ISgd.1 EMILQ. JAVIER President Memorandum No. 95-104: Re-Appointment of Casuals
qualification standards but whose appointments were not renewed on the basis of new and higher qualification standards.
Consistent with my original instructions, Ihereby order the reappointment of the remaining casuals to their original units in UP Diliman or to the appropriate unit of the Office of the Vice-Chancellor for Community Affairs where their services may be put to good use, effective upon their report for duty until December 31, 1995.
For strict compliance.
8 September 1995
(Sgd.1 EMILQ. JAVIER President Memorandum No. 95-94: Appointment of Faculty to the Open University
For the appointment of the faculty of UP Diliman, UP Los Banos, UP Manila, and UP Visayas as affiliate faculty of the UP Open University, the following guidelines will be followed:
1. Their basic appointment as affiliate faculty will be for the purpose of designating faculty of the other AUs who are involved in the planning, development. and implementation of programs of the UPDU. This appointment shall not carry any credit unit load nor involve payment of honorarium ..
Theappomtmentshall be for a period of one year, renewable upon fur lher recommendation.
2. Specific involvement of the faculty in activities of the UPDU, such as, course development, teaching of UPDU courses, tutorials, shall be covered by another appointment which will indicate credit load and/or compensation, where applicable. Please facilitate the preparation of the appointment papers of the faculty far the above-mentioned purposes.
21 August 1995
ISgd.J EMILQ. JAVIER President Memorandum No. 95-101: Ad Hoc Committee to Review the UP System Biochemistry Academic Degree Programs
Prof. Elnora Caballin, College of Arts and Science, UPV Prof. Nieva Librojo, Dept. of Chemistry, UPLB
Prof. Lourdes Cruz, Marine Science Institute, UPD Prof. Evelyn Mae T. Mendoza, IPB, UPLB
Prof. Flerida A. Carino, Institute of Chemistry, UPD Prof. Marllou G. Nicolas, CAS, UPM
Prof. Angelita E. Reyes, Dept. of Biochemistry &
Molecular Biology, UPM
With Prof. Lourdes Cruz as Chair, please constitute yourselves into anad hoccommittee to conduct a review of the University's academic degree programs in biochemistry.
You are tasked specifically to look into how the separate degree offerings of the different AUs [Autonomous Universities) can be integrated to make more effective use of our limited faculty and facilities.
Iwill appreciate receiving your report by 15 October 1995.
This memorandum supersedes Memo No. 95·75 dated 18 July 1995.
24 August 1995
ISgd.J EMILQ. JAVIER President
C
"tI
o
Dl Nco
~~
co
c,
c
-<
o
COo
CO3
0-.... co
~
<.D
<.D U1
39
~
Q)N
o
III Q.::J
N Q)'- .0 :J
E
Z
s
X XQ)
2 E
g
40
I
Memorandum No 95-110: Assistance to lahar Victims through Purchase of Their Hand-Crafted lanternsWe are responding to the latest disaster in Mt. Pinatubo through a focused and comprehensive assistance to the residents of Brgy. Palawe in San Fernando Pampanga. Having been displaced in the aftermath of the strong typhoon last September 3-0ctober 1, its residents had to resettle in a relatively safer area - Brqv Alas-as - since October 2, 1995.
One of their community members who was previously connected with UP requested our assistance in getting them back on their feet.
Since they do not want to be under prolonged relief assistance, they have engaged in various livelihood activities, among which is lantern-making. Their products are of good quality and are very colorful, having won third place in a lantern-making contests in Pampanga last year.
In this connection, we would like to appeal for your much needed help by patronizing the colorful lanterns, hand-crafted by our unfortunate brothers and sisters from San Fernando.
By buying these lanterns, we help a whole community get closer to leading normal lives again,
The lanterns are of two kinds: one made of Japanese paper which costs 1'500.00 each and the other of Capiz shells priced as follows. 1'3,500 (regular). 1'5.000 (medium); 1'8,000 (large). These lanterns are being sold at much higher prices in shops around Metro Manila, Samples of these are displayed at the Ground Floor, North Wing, Quezon Hall. the Bahay ng Alumni, the Ugnayan ng Pahinungod/Oblation Corps (UP/OCI offices indicated below; and other venues to be announced later.
For orders. please contact the UP/DC at the following numbers:
UP/DC System: 4710 IPABXI
UP/oC Diliman 8962 IPABX); 9247722 (direct line) UP/DC Manila: 5264346; 5264363
Thank you very much, 25 October 1995
ISgd.) EMil Q. JAVIER President Memorandum No. 95-113: Recruitment Of Faculty For UP Mindanao
Please be informed that UP Mindanao is ready to recruit faculty for its College of Arts and Sciences which will admit its first students in June' 1996.
Interested faculty members in the humanities, social sciences and the natural sciences and mathematics may apply to the Dean of UP Mindanao, Dr. Roger V. Cuyno, through the Office of the Vice-President for Academic Affairs.
Faculty who transfer to UP Mindanao are eligible to receive the follo~ing incentives approved by the Board of Regents.
1. Reimbursement of relocation fare of family, household effects and car;
2: A housin~ unit in Davao for up to three (3) years, or a maxI~um ~ouslng allowance of P3,OOO.OOper month, jf no housing unit can~eprovided by the University or if the person concerned de sir e s to look for his/her own housing arrangement;
3. Thirty percent of annual salary before transfer as incentive allowance for the first year only;
4: Grant of au
2-st~,p
salary increase without crossing rank..:.;provided, that. step as used herein shall be understood to ref~rto, the vanous steps in the faculty ranks as used in the Universitv of the Phili~Pines(e.g, Assistant Professor 1, 2, 3, 4, 5, 6, & 7; Associata Professor 1, 2, 3, 4, 5, 6, & 7'
Professor 1. 2, 3, 4, 5. 6, 7, 8.
s.
10, 11, 12; and 5. A 1'200 monthly allowance for the spouse and chiidren under twenty-one years of age, for 3 years, as well as parents of single faculty/staff who are dependent on.24 November 1995
(Sgd.! EMil Q. JAVIER President Memorandum No. 95-116' Payment Of Year-End Bonus and Cash Gift To Student/Graduate/Residence Assistants.
Lecturers, Teaching Associates/Fellows, And Professors EmeritiFor CY 1995
I am pleased to announce the payment of year-end bonus and cash gift to all student/graduate/residence assistants, lecturers, teaching associates/fellows, and professorsemeriti for CY 1995 in accordance with Budget Circular No.7 dated 2 November 1995 implementing the provision of RA 6686.
To continue the policies adopted in previous years on the granting of year-end bonus and cash gift to non-regular employees the following guidelines shall be observed in the payment of these benefits to student/graduate/residence assistants, lecturers, teaching associates/fellows. and professorsemeritifor CY1995and for subsequent calenda~ year, unless otherwise revised or modified or repealed by subsequent legislation, issuance by the President of the Philippines, or University rules and regulation:
1.0 Coverage
1.1 All student/graduate/residence assistants, lecturers, teaching associates/fellows, and professors emeriti of the University with appointment as of 31 October 1995 and who have rendered at least four (4) months of service within 1995 shall be entitled to the year-end benefit. For professors emeriti, the faculty member must have had a teaching load for at least one
f
1) sernester/trirncster/term/summar during the year.1.2 Student/graduate/residence assistants, lecturers.
teaching associates/fellows, and professorsemeritiwho have rendered less than four (4) months of service within 1995 and who are employed (with appointments) as of 31 October 1995 shall be entitled only to the following cash gift:
Length of Service Amount
3 months but less than 4 months 1>400.00 2 months but less than 3 months 300.00 1 month but less than 2 months 200.00
less than 1 month 100.00
2.0 Personnel Who Are Not Entitled
The following personnel shall not be entitled to benefits authorized herein:
2.1 Those who are absent without official leave (AWOl) as of 31 October 1995.
2.2 Those who were meted suspension from office ir, CY 1995 for litigated administrative case but allowed to report back to work after having served such suspension.
2.3 Those ~ith pending cases. whether or not they are under preventive suspension, until such time that they are exonerated.
2,.4 Those who may have four (4) months or more of service but are ~o longer in the service as of 31 October 1995 due to retlrement/resignation/separation/death or for whatever reasons.
3.0 Computation Of Year-End Benefits
The year-end benefit for those who have rendered at least four (4 months of service in 1995 shall be as follow.
a. Student Assistant 1'1,200
+
1'500 . b.Graduate Assistant 1.800+
500d. ProfessorsEmeritus 4,000
+
500 e. LecturerlTeaching Assocrateor Fellow + 500
... One-month salary computed as follows: Total lecturer's fee/teaching associate or fellow's allowance for 1995 (including November and December estimates) dividedby 12, or P1,500, whichever is higher.
4.0 Additional Guidelines
Each autonomous university may prescribe additional qurdelines tor the payment of the year-end benefit.
5.0 Funding Source
5.1 Student/graduate/residence assistants, lecturers, teaching associates/fellows, and professorsemeritidrawing their salaries from the General or Revolving Fund will be paid year-end benefits chargeable against the General or Revolving Fund.
5.2 Those being charged against projects shall be paid subject to the availability of project funds.
6.0 Date Of Payment
The year-end benefits shall be paid by 15 December 1995.
7.0 Reporting Requirements
I
All autonomous universities, including the UP in Mindanao.shall subrrut on 16 January 1996 a summary report of actual I. ayments made to personnel entitled to benefits.
8 December 1995
ISgd.1 EMILQ. JAVIER President Memorandum: Grant of Cash Award of 1'5,000.00 to Deserving Personnel
To implement the grant of a cash award of 1"5,000.00 to each deserving faculty member, REPS, and administrative . employee approved by the Board of Regents at its 1092nd meeting on 29 November 1995. the following guidelines are hereby issued:
A. The Award shall be granted only to personnel who have been recommended for promotion in the 1995 call for promotions but whose salaries have reached the maximum salary step for their respective positions. both conditions I satisfied. except as specified otherwise in Band C below.
_
B. It shall also be granted to personnel who (1) initially
;' were recommended for promotion but who were not favorably
\ - endorsed by the System Committee because the proposed
I positions to which they were recommended are allocated to salary grade 22 or higher and (2) later were recommended for a cash award instead. provided their names are included in the lists approved by the President.
C. It shall not be granted to one whose salary has reached the maximum salary step for his/her position and was recommended for promotion to a higher position in the 1995 call for promotions which was approved by the Board of Regents. or by the President, as authorized by the Board of Regents.
However, those recommended for merit step salary increase only (as distinguished from those recommended for promotion to a higher position or salary grade which was approved by the Board of Regents, the President, or the Chancellor concerned, as the case may be), shall be given the option to choose the cash award of P5,000.00 in lieu of the salary increase they are expecting.
Those who choose the cash award of P5,000.00 shall submit a written statement (duly signed by them) to that effect and that they are declining the merit step increase recommended for them.
In any case, no staff member who has received the cash award of 1"5,000.00 shall be entitled as well to any salary differential that may be due him as a result of the 1995 call for promotions.
D. In the case of the faculty, only the following shall be entitled to the grant, provided they were recommended for promotion:
1. Professor 12 whose salaries have reached step 8 of salary grade 29; and
2. University Professors
E. The basis for determining whether a staff member is to be granted a cash award of 1"5,000.00 or not shall be the lists approved by the President.
F. It shall be the responsibility of the Chancellor concerned to finally review the correctness of the lists issued by the Secretary of the University if only to see to it that only those entitled to the cash award based on the guidelines specified in this memorandum shall be given the award, such that no cash award shall be granted to one included in the approved list but whose salary has not yet reached the maximum salary step for his/her position, unless his/her case is covered by B or C above, as the case may be.
G. The award shall be granted only to those who are still in the service as of 29 November, 1995; it shall not be granted to those who have been found guilty in an administrative case or who have been formally charged as of 21 December 1995.
H. Each Chancellor shall submit a report to the Office of the President of all personnel granted the cash award of P-5,OOO.00, indicating the name, current position, present salary, and present salary grade and step. Those who opted for the cash award of 1"5,000.00 in lieu of the merit step increase approved for them shall be included in a separate list .
21 December 1995
ISgd.1 EMILQ.JAVIER President
Memorandum Circular: Package Of Faculty And Staff Benefits' The issue of faculty and staff welfare is a subject close to my heart and one that has been the focus of a lot of my attention since becoming your President in 1993. I have been gravely concerned that some of you have raised a lot of questions about faculty and staff benefits. It is thus clear to me that I need to directly communicate with you the steps the University has already taken to address this very important issue. These initiatives need to be developed in the context of a total package of benefits that will allow us to retain and nurture our faculty and staff at levels more closely corresponding to their worth and contribution to the University and society.
The faculty and staff benefits that I have already put in place are the following:
Annual promotion fund over and above the regular appropriations - In 1994, we received P28 million to promote 2,200 faculty and staff. In 1995, the funds increase to 1'40 million and promotions will be enjoyed by 4,000 personnel, with another 2,000 enjoying merit cash awards. This compares with 1,200 promoted in 1993 which was funded from our income. I am happy to inform everyone that in 1994 and 1995, UP was the only government agency to have enjoyed promotions. I shall continue to negotiate with Congress and the Executive Branch so that the University will have a yearly promotions fund which is a supplement to the regular appropriations.
f-
"Addressed to all Deans. Directors and Heads of Academic Units
C
"tl G) III
til
&=
c
t..-< , o
CDo
CD3
C-..,
CD...
<0
<0 01
41
~III
IIIN
,,'
roo o,:::l
N.L..
..c
IIIE
:l Z5>
XX III :l
E
s
42
Massive production of instructional materials with increased honoraria: textbooks, Filipino books, and translations, and teaching materials for distance education.
Productivity Incentive Bonus. I am recommending to the Board an increase of the yearly productivity incentive bonus to 1'2,500 to all employees, and1'3,000and1'3,500to the top 5% and 15% of employees, respectively. I shall announce during the Lantern Parade if that recommendation has been approved.
Provident Fund . We established the Provident Fund in 1993 with an annual contribution of 1'30 million. The Provident Fund will assist faculty and staff with loans for housing, education, and other critical expenses. Such a Fund is available in only a few other government agencies. The Board of Trustees of the Provident Fund has been elected and official launching of the program has been set for December 27, 1995.
Other non-salary benefits - These include assistance for off-campus home ownership, clothing allowances, hazard pay,
I
and allowances.Benefits included under the Collective Negotiating Agreement with theONAPUP -We hope to finish negotiations and to have the formal agreement signed before the end of
1995.
I may also mention that since my assumption into office, the) University budget has been increased from P1.6 billion toP2.54billion. The increase has allowed us to support new programs and projects which provide additional sources of income from faculty and staff.
Several committees are now looking into the following:
Increased number of and honoraria for professorial chairs and faculty grants - The committee is tasked with studying how these awards may be increased, and what sources may be tapped (the original donors, consolidation of existing chairs, internal UP income, etc.) for this purpose.
Credit loading, thesis honoraria rates, overload rates and other means within our control to augment faculty income based on increased and improved performance.
Health maintenance program to provide our faculty and staff protection especially for catastrophic illnesses.
I have tasked other committees to study the possible sources of these new faculty and staff benefits.
These include the following:
Income that may be generated from the development of business assets. I expect that this will be a principal source of income in the future.
Sourcing additional maintenance funds from the General Appropriations Act, thus freeing .unrestricted income for faculty and staff benefits.
Mobilizing the Friends of the UP Foundation in America, the UP Alumni Association, the UP Foundation, and university and college foundations and other sources to generate resources targeted mainly towards faculty and staff benefits.
I am creating a joint committee of Regents and Chancellors to be chaired by myself to study all existing benefits and proposals and come up with a consolidated package within sixty (60)days. Only a committee as high-level as this will be able to come up with a comprehensive package of faculty and staff benefits based on accurate information on the actual and potential financial resources of the entire system.
The Committee will be assisted by a technical committee headed by Prof. Fortunato de la Pefia, VP for Planning and Development, with representation from all the autonomous' universities.
All proposals to be included in the comprehensive package of benefits are to be evaluated according to the following criteria: (1) performance and productivity based; (2) fair and equitable; 13) sustainable; (4)applicable system-wide; and (5) not inconsistent with law.
May we all have a happy Christmas.
8 December 1995
ISgd.1 EMil Q. JAVIER President