Bulacan State University assumes no responsibility whatsoever to compensate or indemnify bidders for any expenses incurred in the preparation of the bid. Government-owned or controlled corporations (GOCCs) may only be eligible to participate if they can establish that they (a) are legally and financially autonomous, (b) operate under commercial law, and (c) are not affiliated agencies under BULACAN STATE UNIVERSITY . a) The Bidder shall have experience of having executed a Single Largest Completed Contract (SLCC) corresponding to this project, corresponding to at least fifty percent (50%) of the ABC, if necessary adjusted by the Bidder to current prices using Philippine Statistics Authority (PSA) consumer price index.
Bidder’s Responsibilities
Failure to fulfill any of the above responsibilities will be at the risk of the relevant Bidder. The BULACAN STATE UNIVERSITY shall not assume any responsibility regarding erroneous interpretations or conclusions drawn by the prospective or eligible bidder from the data provided by the BULACAN STATE UNIVERSITY.
Origin of Goods and Services
Bidders shall be deemed to have familiarized themselves with all applicable laws, decrees, ordinances, acts and regulations of the Philippines which may in any way affect the contract before submitting bids. The Bidder shall bear all costs associated with the preparation and submission of its bid, and BULACAN STATE UNIVERSITY shall in no event be liable for such costs, regardless of the course or outcome of the bidding process.
Subcontracts
However, BULACAN STATE UNIVERSITY will ensure that all information in the tender documents, including supplementary/tender bulletins issued, are correct and consistent. The Bidder must note that BULACAN STATE UNIVERSITY will only accept bids from those who have paid the applicable tender documentation fee at the office specified in the invitation to bid.
Contents of Bidding Documents 9. Pre-Bid Conference
Clarification and Amendment of Bidding Documents
Supplementary/bid bulletins may also be issued at the BULACAN STATE UNIVERSITY's initiative for purposes of clarifying or amending any provision of the bid documents not later than seven (7) calendar days before the deadline for the submission and receipt of bids. However, bidders who submitted bids prior to the issuance of the Supplementary/bid bulletin must be informed and allowed to amend or withdraw their bids in accordance with ITB clause 23.
Preparation of Bids 11. Language of Bids
- Documents Comprising the Bid: Eligibility and Technical Components
- Documents Comprising the Bid: Financial Component
- Alternative Bids
- Bid Prices
- Bid Currencies
- Bid Validity
- Bid Security
- Format and Signing of Bids
- Sealing and Marking of Bids
Declaration of the Bidder's SLCC comparable to the contract to be bid, in accordance with ITB clause 5.4. Unless otherwise specified in the BDS, payment of the contract price will be in Philippine Pesos.
Submission and Opening of Bids 21. Deadline for Submission of Bids
Late Bids
Bid envelopes that are not properly sealed and marked as required in the bidding documents shall not be rejected, but the bidder or his duly authorized representative shall acknowledge such condition of the bid as submitted. BAC or BULACAN STATE UNIVERSITY assumes no responsibility for misplacing the contents of the improperly sealed or marked bid, or for its premature opening.
Modification and Withdrawal of Bids
No bid may be withdrawn in the interval between the deadline for submission of bids and the expiration of the bid validity period specified by the Bidder in the Financial Bid Form. Withdrawal of a bid during this interval shall result in the forfeiture of the Bidder's bid bond, pursuant to Section 18.5 of the ITB, and the imposition of administrative, civil and criminal sanctions as prescribed by RA 9184 and its IRR.
Opening and Preliminary Examination of Bids
The read summary of bids and minutes of bid opening are available to the public upon written request and payment of a specified fee to reimburse the cost of materials. The notice will be issued within seven (7) calendar days from the date of bid opening.
Evaluation and Comparison of Bids 25. Process to be Confidential
Clarification of Bids
Based on the detailed evaluation of the bids, the bids that meet the above requirements will be ranked in ascending order of their total calculated bid prices, as evaluated and corrected for calculation errors, discounts and other changes, to identify the lowest calculated bid. . The evaluation of bids by BULACAN STATE UNIVERSITY will be based on the bid price stated in the bid form, which contains the list of quantities.
Post Qualification
If applicable, the BAC will post-qualify the Bidder with the next Lowest Calculated Bid. A request for reconsideration may be submitted by the Bidder to the Head of BULACAN STATE UNIVERSITY in accordance with Section 37.1.3 of the IRR of RA 9184.
Reservation Clause
If the project is no longer necessary as determined by the Head of the BULACAN STATE UNIVERSITY; and. iii). If the source of funds for the project has been withheld or reduced through no fault of the BULACAN STATE UNIVERSITY.
Award of Contract 30. Contract Award
- Signing of the Contract
- Performance Security
- Notice to Proceed
- Protest Mechanism
Within ten (10) calendar days from receipt of the Notice of Award, the successful Bidder shall post the required performance security, sign and date the contract and return it to the BULACAN STATE UNIVERSITY. Within seven (7) calendar days from the date of approval of the Contract by the appropriate government approval authority, the BULACAN STATE UNIVERSITY shall issue the Notice to Proceed (NTP) together with a copy or copies of the approved contract to the successful Bidder.
Bid Data Sheet
The values of the domestic bidder's current assets and current liabilities must be based on the most recent audited financial statements (AFS) submitted to the BIR. Relevant statement of the bidder's single largest completed contract (SLCC) corresponding to the contract to be tendered.
Definitions
Interpretation
The BULACAN STATE UNIVERSITY representative will provide instructions clarifying inquiries about the contract terms. If partial completion is specified in the SCC, references in the Conditions of Contract to the Works, the Completion Date and the Intended Completion Date apply to any Section of the Works (other than references to the Completion Date and Intended Completion Date for the whole of the Works).
Governing Language and Law
Communications
Possession of Site
The Contractor shall bear all costs and charges for special or temporary right-of-way required by him in connection with access to the site. The Contractor shall also provide at his own cost any additional off-site facilities required by him for the purposes of the Works.
The Contractor’s Obligations
The contractor submits to BULACAN STATE UNIVERSITY for approval the name and information about the person authorized to receive instructions on behalf of the contractor. BULACAN STATE UNIVERSITY may change the schedule of other contractors and shall notify the contractor of any such change.
Performance Security
Should anything of historical or other interest or of significant value be unexpectedly discovered on the site, it shall be the property of BULACAN STATE UNIVERSITY. The Contractor shall notify the BULACAN STATE UNIVERSITY representative of such discoveries and carry out the instructions of the BULACAN STATE UNIVERSITY representative in dealing with them.
Subcontracting
The Contractor will extend the validity period of the performance security to cover approved contract time extensions. Unless otherwise indicated in the SCC, the Contractor, by entering into the Contract with the BULACAN STATE UNIVERSITY, acknowledges the right of the BULACAN STATE UNIVERSITY to bring action pursuant to Act 3688 against any subcontractor, whether an individual, firm, partnership , corporation, or association that provides the Contractor with labor, materials and/or equipment for the performance of this Contract.
Liquidated Damages
The total amount of damages may not exceed ten percent (10%) of the contract amount. If the target completion date is extended after payment of damages, the BULACAN STATE UNIVERSITY Engineer will correct any overpayment of damages by the Contractor by adjusting the next payment certificate.
Site Investigation Reports
The Contractor shall pay liquidated damages to BULACAN STATE UNIVERSITY for each day that the completion date is later than the intended completion date. Once the cumulative amount of liquidated damages reaches ten percent (10%) of the amount of this Contract, BULACAN STATE UNIVERSITY may cancel or terminate this Contract, without prejudice to other remedies and remedies available under the circumstances.
The Procuring Entity, Licenses and Permits
The applicable damages shall be at least one-tenth (1/10) percent of the cost of the unexecuted portion for each day of delay.
Contractor’s Risk and Warranty Security
All liabilities of the State Government in his favor shall be set off against reimbursement of expenses. The warranty for structural defects/defects other than those caused by force majeure shall cover the period specified in the SCC from the date of issuance of the Certificate of Final Acceptance by BULACAN STATE UNIVERSITY.
Liability of the Contractor
Procuring Entity’s Risk
Insurance
Such evidence and such policies shall be provided to BULACAN STATE UNIVERSITY through the BULACAN STATE UNIVERSITY Representative. The above insurance policies shall be obtained from any reputable insurance company approved by the BULACAN STATE UNIVERSITY Representative.
Termination for Default of Contractor
Termination for Default of Procuring Entity
Termination for Other Causes
BULACAN STATE UNIVERSITY if this Contract is revoked due to the Contractor's non-payment. thereafter accrues to the BULACAN STATE UNIVERSITY and/or the Contractor. In the event of the Contractor's insolvency, any Contractor's Equipment that the BULACAN STATE UNIVERSITY instructs in the notice must be used until the completion of the Works;.
Procedures for Termination of Contracts
It shall give written notice to the Contractor of its decision and, unless otherwise provided in said notice, this contract shall be deemed terminated upon receipt of notice of the decision by the Contractor. All decisions recommended by the DRC will be subject to the approval of the President of BULACAN STATE UNIVERSITY.
Force Majeure, Release From Performance
In the absence of the CPES evaluation sheet, the existing performance monitoring system of the procuring entity will be applied. The net balance of the obligation will be paid or settled within a reasonable period of time from the time of notice of termination.
Resolution of Disputes
If the event continues for a period of eighty-four (84) days, either party may then give notice of termination, which will be effective twenty-eight (28) days after the notice. After termination, the contractor is entitled to payment of the unpaid balance of the value of the works performed and of the materials and plant reasonably delivered to the site, adjusted by the following:. a) any amount to which the contractor is entitled under GCC clause 28;.
Suspension of Loan, Credit, Grant, or Appropriation
Procuring Entity’s Representative’s Decisions
Approval of Drawings and Temporary Works by the Procuring Entity’s Representative
Acceleration and Delays Ordered by the Procuring Entity’s Representative
If BULACAN STATE UNIVERSITY accepts these proposals, the target date of completion will be adjusted accordingly and confirmed by both BULACAN STATE UNIVERSITY and the Contractor. If the Contractor's Financial Proposals for an acceleration are accepted by BULACAN STATE UNIVERSITY, they are included in the contract price and treated as a variation.
Extension of the Intended Completion Date
Right to Vary
Contractor's Right to Claim
If the Contractor incurs costs as a result of any of the events under clause 13 of the GCC, the Contractor shall be entitled to the amount of such costs. If as a result of any of the events mentioned, it is necessary to vary the Works, this will be treated as a variation.
Dayworks
Early Warning
Program of Work
The approval of the work program by the representative of BULACAN STATE UNIVERSITY shall not alter the contractor's obligations. When the work program is updated, the contractor will provide the BULACAN STATE UNIVERSITY representative with an updated cash flow forecast.
Management Conferences
The Contractor shall submit an updated work program to the BULACAN STATE UNIVERSITY representative for approval at intervals not exceeding the period specified in the SCC. The contractor may change the work program at any time and resubmit it to the BULACAN STATE UNIVERSITY representative.
Bill of Quantities
If the Contractor does not submit an updated Work Program within this period, the representative of BULACAN STATE UNIVERSITY may withhold the amount specified in the SCC from the next proof of payment and continue to withhold this amount until the next payment after the date the due Work Program is submitted. If requested by the BULACAN STATE UNIVERSITY Representative, the Contractor shall provide the BULACAN STATE UNIVERSITY Representative with a detailed cost breakdown of any rate in the Bill of Quantities.
Instructions, Inspections and Audits
If the final quantity of work performed differs from the quantity in the BOM for the specific item and does not exceed twenty-five percent (25%) of the original quantity, provided that the total changes for all items do not exceed ten percent (10%) of the contract price, the BULACAN STATE UNIVERSITY representative will make the necessary adjustments to accommodate the changes, subject to applicable laws, rules and regulations.
Identifying Defects
Cost of Repairs
Correction of Defects
Period which is one (1) year from the end of the project to the final acceptance by the representative of BULACAN STATE UNIVERSITY. If BULACAN STATE UNIVERSITY accepts the offer, the corresponding change in SCC is a variation.
Uncorrected Defects
Each time a notice of defect is given, the contractor shall correct the notified defect within the time specified in the notice to the representative of BULACAN STATE UNIVERSITY. If BULACAN STATE UNIVERSITY deems that the correction of the defect is not essential, it may request the contractor to submit an offer for an appropriate reduction in the contract price.
Advance Payment
The contractor may reduce its stand-by letter of credit or guarantee instrument by the amounts reimbursed by the monthly receipts in advance. BULACAN STATE UNIVERSITY will provide an advance payment for the contract price as specified in the contract conditions, subject to the maximum amount specified in Article 39.1 of the SCC.
Progress Payments
Payment Certificates
BULACAN STATE UNIVERSITY will provide an advance payment for the contract price as specified in the contract conditions, subject to the maximum amount specified in Article 39.1 of the SCC. The Contractor shall submit to the BULACAN STATE UNIVERSITY representative monthly statements of the estimated value of the work performed less the cumulative amount previously approved. A representative of BULACAN STATE UNIVERSITY shall verify the contractor's monthly statement and confirm the amount to be paid to the contractor.
Retention
The Contractor shall submit monthly statements of the estimated value of the work performed minus the cumulative amount previously certified to the BULACAN STATE UNIVERSITY's Representative. Upon completion of the entire Works, the Contractor may replace retention money with an "on demand" Bank Guarantee in a form acceptable to the BULACAN STATE UNIVERSITY.
Variation Orders
Failure to provide any such notice within the time specified shall constitute a waiver by the contractor of any claim. The time frame for processing variation orders from preparation to approval by the concerned BULACAN STATE UNIVERSITY shall not exceed thirty (30) calendar days.
Contract Completion
Once the project reaches a performance of ninety-five (95%) of the total contract amount, BULACAN STATE UNIVERSITY may establish an inspection team to conduct a preliminary inspection and submit a punch list to the contractor in preparation for the final turnover of the project . However, this does not exclude BULACAN STATE UNIVERSITY's claim for damages.
Suspension of Work
An authorized representative of the UNIVERSITY that the documents are complete, unless there are excusable reasons for this, which he communicates to the contractor in writing. In the event of a complete suspension or interruption of the activity on the critical path, which is not the result of the contractor's fault, the contractor shall be allowed the time that has elapsed between the enforcement of the order to suspend the operation and the order to continue work, by adjusting the contractual time accordingly.
Payment on Termination
Extension of Contract Time
Extension of contract time may only be granted when the affected activities fall within the critical path of the PERT/CPM network. The written consent of bondmen must be attached to any request from the Contractor for extension of contract time and submitted to the BULACAN STATE UNIVERSITY for consideration and the validity of the Performance Security will be extended accordingly.
Price Adjustment
Upon receipt of complete and detailed information, BULACAN STATE UNIVERSITY will review the facts and extent of the delay and extend the contract time to complete the contract work if, in BULACAN STATE UNIVERSITY's opinion, the findings warrant an extension. An extension of the contract term shall not be granted if the reason given in support of the request for extension has already been taken into account when determining the original contract time during the implementation of detailed engineering and the preparation of the contract documentation, as agreed by the parties before the completion of the contract.
Completion
Except for extraordinary circumstances as determined by NEDA and approved by the GPPB, price escalation is not permitted. Nevertheless, in cases where the cost of the awarded contract is affected by applicable new laws, ordinances, regulations or other acts of the GoP, promulgated after the date of opening of the bid, an adjustment of the contract price will be made or appropriate relief is provided. applied on a 'no loss-no gain' basis.
Taking Over
Operating and Maintenance Manuals
Special Conditions of Contract
In the case of semi-permanent structures, such as buildings of types 1, 2 and 3 as classified under the National Building Code of the Philippines, concrete/asphalt roads, concrete river control, drainage, irrigation-lined canals, river landings, deep wells, rock embankment , pedestrian overpass and other similar semi-permanent structures: five (5) years. The amount to be withheld for late submission of an updated work program shall be five percent (5%) of the contract price.
CONSTRUCTION SPECIFICATIONS
PROJECT TITLE RETROFITTING OF CIT BUILDING
LOCATION Bulacan State University Main Campus
OWNER Bulacan State University
GENERAL CONDITIONS PART 1.0 GENERAL
It consists of furnishing all materials, labor, equipment, transportation, incidentals, facilities, and supervision necessary to complete the project in accordance with the true intent of these specifications and contract drawings. In the event of any ambiguity or discrepancy in the plans and specifications, the Contractor shall refer the matter to the Project Management Office of Bulacan State University for proper explanation or necessary correction before any adjustment is made.
MATERIALS
The Contractor shall, for the approval of the Architect and Owner, provide all samples when instructed to do so. These must be submitted within twenty-five (25) days of the contract award. Any failure by Contractor to conform or use materials not specified herein will be subsequently disclaimed.
WORKMANSHIP
Specifications, or when required by the Architect, the Contractor shall provide, for approval, full information and satisfactory evidence of the type and quality of the materials or articles which he will include in the work. Any change or revision in the use of material without the approval of the Architect shall make the Contractor responsible and liable in terms of warranty, workmanship and defects.
SUPERVISION AND INSPECTION
The method and all materials and equipment used therein are subject to inspection, testing and approval by the Owner. Three sets of “As-Built Plans” of the project in question, duly signed and sealed by the Engineer-in-Charge of Construction, shall be submitted as a requirement for final acceptance of the work.
The contractor ensures that the project will be under the constant supervision of a competent supervisor who will be present at the construction site at all times during working hours. The existing state of the work site is documented and photographs are taken before the start of work to ensure such a state, and any damage to surfaces due to ongoing work is repaired at the contractor's expense.
GENERAL
Except as otherwise provided in this contract, all disputes regarding questions of fact arising under this contract shall be decided by the Architect, whose decisions shall be final and conclusive as to the parties with respect to questions of fact. Final "As-Built plans", soft and hard copies, three sets on A3 and one CD copy, respectively.
DEMOLITION WORK AND CLEARING THE SITE
DIVISION 3.0 CONCRETE
SECTION 3.01 CAST-IN-PLACE CONCRETE PART 1 GENERAL
- DELIVERY AND STORAGE
PART 2.0 MATERIALS
Waterproof kraft paper or polyethylene coated waterproof paper for concrete curing should be of commercial grade. Jute, plain or polyethylene coated, must be of commercial grade or other approved equivalent material.
FORMS
Water for mixing concrete shall not contain harmful amounts of oils, acids, alkalis, salts or other substances which may be harmful to concrete or steel, and shall be reasonably clear and clean. The Contractor shall place and maintain the concrete forms to ensure that after the forms are removed and before repair and finishing, no part of the concrete work will exceed any of the specified tolerances.
PART 4 CLASSES OF CONCRETE
PART 5 PROPORTIONING, MEASUREMENT AND MIXING
Differences in the humidity conditions of the aggregates must also be taken into account. All mixing water is poured into the drum before one quarter of the mixing time has elapsed.
PART 6 PLACING REINFORCEMENTS AND MISCELLANEOUS MATERIALS
Splicing of reinforcement shall be in accordance with ACI 318 unless otherwise specified or modified herein. Any placement or movement of steel reinforcement after installation to positions other than those listed or specified shall be approved by the Structural Architect/Engineer.
PART 7 CONVEYING AND PLACING CONCRETE
Vibration should be stopped when the concrete is fully compacted and ceases to decrease in volume. Stair beams, brackets and drop panels shall be installed at the same time as the slabs.
PART 9 SURFACE FINISH (EXCEPT FLOOR FINISH)
Generally, they should be located near the middle of the spans of the slabs, class girders. Joints and joints must be vulcanized or heat sealed and in accordance with the manufacturer's recommendations as approved.
PART 11 SAMPLING
No more than 10% of the cylinders tested must have less compressive strengths than specified.
DIVISION 4.0 MASONRY
CONCRETE MASONRY UNIT WORK
PART 1 GENERAL
PART 3 PROPORTIONS, MEASUREMENT AND MIXING
PART 4 ERECTION
Exposed joints are lightly rolled concave with a round or other approved jointer when the mortar is thumbprint hard. The main joints must be formed by applying the mortar in a width of approx. 25 mm to the ends of the adjacent units laid previously.
METAL
SECTION 5.01 REINFORCING STEEL BARS PART 1.0 GENERAL
- SOURCE QUALITY CONTROL
- PRODUCT DELIVERY, HANDLING AND STORAGE
- CONDITIONS OF WORK-IN-PLACE
All materials must be handled and stored in such a way as to prevent damage or disfigurement. Unsuitable work, as determined by the Architect, shall be corrected and replaced at no additional cost to the Owner.
SECTION 5.02 STRUCTURAL STEEL
- DESCRIPTION
- REFERENCES AND RELATED SPECIFICATIONS
- SUBMITTALS
- MATERIALS 4.1 Bearings
- CONSTRUCTION METHODS 5.1 General
- QUALITY MANAGEMENT
- METHOD OF MEASUREMENT 7.1 Structural Steel
Any discrepancies discovered by the Contractor shall be immediately reported to the Engineer. Unloading and assembly of structural steel beams is carried out under the guidance of a professional engineer.
FINISHES
- CONTRACTOR’S RESPONSIBILITY
PAINTING
RESTORATION AND CLEANUP
GENERAL 1.1 Description
EXECUTION
All dirt and debris accumulated by the Contractor's operations shall be removed from inlets, catch basins, connecting pipes and other similar structures. It is recommended to provide dust control to prevent further contamination of adjacent areas and clean all areas affected by dust immediately.
Bid Form
The CONTRACTOR pays the UNIVERSITY for liquidated damages (LD), and not by way of penalty, an amount equal to one-tenth (1/10) of one percent (1%) of the cost of the unexecuted portion of the works for each day of delay. Valid Philippine Contractor's Accreditation Board (PCAB) license and registration for the type and cost of the contract for this project e.
Omnibus Sworn Statement
If a corporation or joint venture: None of the officers, directors and controlling shareholders of [Bidder's Name] are related to the Chairman of the Procuring Entity, the members of the Bids and Awards Committee (BAC), the Technical Working Group and the Secretariat of BAC, head of the Project Management Office or end user unit, and project consultants by connection or affinity up to the third civil degree;. Project Location: BulSU Main Campus, Malolo City, Bulacan Standard Form Number: SF-INFR-15.
Bid-Securing Declaration
