memorandum circular no. 2023

The FY 2023 PBB covers all departments, bureaus, offices, and other agencies of the national government, including constitutional commissions, other executive offices (OEOs), Congress, the judiciary, state universities and colleges (SUCs), which own are owned or controlled by Government Corporations (GOCCs), Local Water Districts (LWDs) and Local Government Units (LGUs). The FY 2023 performance results refer to the achievement of the performance goals approved by Congress under the Performance-Informed Budgeting (PIB) of the General Appropriations Act (GAA) for FY 2023. The financial results refer to the actual expenditure of the allocated budget of the agency compared to the realization of the committed programs and projects based on the GAA for fiscal year 2023.

Citizen/customer satisfaction scores refer to achievements in meeting the quality expectations of the transactional public/customer. The agency's performance on each criterion is rated on a scale of 1 to 5 (with 5 being the highest). The unit/units most responsible (including its leader) for the criteria with a performance score below 4 will be excluded from the PBB PL 2023 grant.

For NGAs, DBM-covered GOCCs, and SUCs, each of the congressionally approved performance targets under the FY 2023 PIB achieves the GAA;. For agencies and GOCCs covered by the DBM, obtaining the FY 2023 disbursement BUR; and for SUCs also achieve the FY 2023 disbursements BUR and FY 2023 earmarked income targets.

ELIGIBILITY OF DELIVERY UNITS AND INDIVIDUALS

While the above conditions are no longer required in determining general agency eligibility for PBB, compliance with these conditions will be used as a basis for determining the eligibility of responsible units and individuals. A member of the board of directors attends 90% of duly convened meetings of the board of directors and commissions, as confirmed by the secretary of the board of directors; The GOCC submitted to the DBM the corresponding annual operating budget of the company approved by the Board of Directors in accordance with the Company Budget Circular No.

The PBB rate of the SUC president who has served for a shorter period is based on the eligibility of the SUC where he has served the longest. If he has served the same number of months for each agency, the person will be included in the receiving agency. If the penalty imposed is only a warning, such penalty shall not result in disqualification of the PBB.

3 s 2015; or those responsible for non-compliance with the establishment and execution of the review and compliance procedure of SALN, will not be entitled to the FY 2023 PBB.

TABLE 7: LENGTH OF SERVICE AND PERCENTAGE OF PBB

RATES OF THE PBB

Following are the valid reasons why an employee who may not meet the nine months actual service requirement is eligible for PBB on a pro-rata basis:

TIMELINES AND SUBMISSION/POSTING OF REPORTS AND REQUIREMENTS 8.1 The quarterly BFARs of the agencies which will be used to assess and validate

549 2, agencies must review the PSIPOP and update the Plantilia of Personnel (POP) portion thereof, uploading it to the GMIS database every last week of the month. The PSIPOP will serve as the primary data source in determining the agency's FY 2023 total PFP requirement, supplemented by a simplified Appendix 9: Office/Delivery Unit Ranking Report. For agencies with a non-permanent function or that are excluded from GMIS coverage, a modified Form 1.0 must be submitted to the DBM for review and evaluation.

EFFECTS OF NON-COMPLIANCE

COMMUNICATION AND CHANGE MANAGEMENT

1 0.2 The Head of Agency will designate a senior official who will serve as a PBB focal person. The offices responsible for performance management may be tasked with providing secretariat support to the PMT and recommending strategies to establish a culture of performance within the agency. The name, position and contact details (email, landline, facsimile, mobile) of PBB focal persons must be submitted to the AO25 Secretariat.

APPLICABILITY TO THE CONSTITUTIONAL BODIES, LEGISLATIVE AND JUDICIAL BRANCHES

EFFECTIVITY CLAUSE

Master List of

DEPARTMENTS

Sekretærens kontor* (inklusive Technical Cooperation Council of the Philippines, UNESCO National Commission of the Philippines). Sekretærens kontor* (herunder CIO Corps, Legislative Liaison Division, International Cooperation Division, Post Regulation Division og Information and Strategic Communications Division).

CONSTITUTIONAL OFFICES AND OTHERS

Mindanao Development Authority • Office of the Chairman*. including offices of the Executive Director and Directors).

Government-Owned and Controlled Corporations (GOCCs) under DBM

GUIDELINES IN DETERMINING COMPLIANCE WITH THE ISO QMS CERTIFICATION/ RECERTIFICATION
RESPONSIBILITIES OF PARTICIPATING AGENCIES
VALIDATING AGENCIES
VALIDATION PERIOD
RESPONSIBILITIES OF THE VALIDATING AGENCIES
RESPONSIBILITIES OF THE GQMC-DBM SECRETARIAT
RESPONSIBILITIES OF THE CBs
REQUESTS FOR RECONSIDERATION AND EXEMPTION
REQUIREMENTS AND CONDITIONS FOR COVERED AGENCY COMPLIANCE
SUBMISSION OF REQUIREMENTS

For GOCCs covered by GCG and LWD, the deadline for submission of forms and/or posting of ISO QMS certification/re-certification on their respective websites, as the case may be, will be based on instructions to be issued by GCG and LWUA. respectively. Said authorization and consent form must be updated whenever there is a change in the agency head or authorized representative. On the other hand, the assessment agencies for GOCC and LWD will carry out the consolidation of ISO QMS certificate details and initial verification of agency compliance based on their respective guidelines within the same period.

C Scope covered by the ISO QMS certification or equivalent certification/accreditation is not based on the requirement (applicable only to agencies whose ISO QMS certification/re-certification is the ultimate requirement) 5.2 Said attachments must be duly signed by the authorized staff of the validating . 1 On receipt of the initial reports from the review agencies/units, the GQMC-DBM Secretariat will consolidate them for confirmation by the Certification Bodies/Accreditation. The status of the ISO QMS certification of the agency is only confirmed and after the validation period/submission of the final report to the AO 25 IATF.

Annex 3.2 shall be updated to reflect changes in assessment or compliance by the agencies concerned and shall be submitted with the revised summary of findings report. 1] Name of certification body (eg SOCOTEC, TUV Rheinland) or accreditation agency 1 agency (eg AACCUP, DTI-PAB). The certifying agency encodes the details in alphabetical order based on the CB name and then the agency name.

4] ISO 9001 certified agency site(s) as specified in the certificate (eg DBM Central Office Sites at General Solano Street, San Miguel, Manila, Philippines). 8] Equivalence assessment of the agency against the agency's ISO QMS certification based on the assessment/scoring matrix as specified in AO25 MC as applicable. These guidelines provide guidance to covered agencies for the preparation of NCP-related requirements in light of the FY 2023 PBB guidance.

Functions of the NCP Contact Committee may include, but are not limited to, the following: 3 Agencies shall also confirm the completeness of the submitted list based on their available sources and information. Covered policies include only those that relate to and apply to outside entities and those consistent with the agency's mandate.

The head of the agency decides on the number of board members. 1 .1 .2.1 In order to facilitate compliance of the covered agency with other responsibilities related to the NCP, at least 50% of the members of the NCP Central Committee shall comply.

DIRECTORY / CONTACT DETAILS FOR FY 2023

PERFORMANCE BASED BONUS - NATIONAL COMPETITION POLICY (NCP)

CIA Keywords

LIST OF AGENCY’S POLICY ISSUANCES, RULES AND/OR REGULATIONS

Submit a Certificate of Compliance that the agency has conducted Early Procurement Activities for at least 50% of the Total Value of Procurement Projects FY 2024 to GPPB-OST. Submission of APP-CSE for FY 2024 is exclusively through the PS-DBM Virtual Store under the modernized PhilGEPS (MPhilGEPS) system. Maintain/Update the agency's Transparency Seal (TS) under section 102 of the General Provisions of the FY 2023 General Appropriations Act (GAA).

Post the agency's policy on establishment and implementation of the agency's review and compliance with the SALN in the agency's Transparency Seal for FY 2023. Submit the complete set of applicable national competition policy or NCP-related requirements to the Philippine Competition Commission (PhCC) as set forth in Annex 5 to the AO25 MC No. Fully implement 30% of the previous year's audit recommendations as shown in the report on the status of implementation of previous years' recommendations.

The objective is to improve the agency's internal control processes, improve operational effectiveness and eliminate, resolve and correct most, if not all, of the agency's audit findings by the end of 2023. Report on digitization or transformation initiatives external digital and internal services to be submitted to the AO25 Secretariat. Compliance and submission of requests to ARTA related to the agency's CARD as stated in ARTA's KK No.

Agencies should contact the above-mentioned Agency Responsibilities oversight/validation agencies directly for updates and concerns. Maintain/Update PhilGEPS posting of all Invitations for Bids and contracts awarded pursuant to the Government Procurement Reform Act, Republic Act No. Departments/agencies shall ensure that the notification status in the PhilGEPS System for all transactions for the period January 1, 2023 to December 31, 2023, including the FY 2023 Early Procurement of non-CSE items, is updated on or before January 31, 2024.

If the agency is unable to update the system or publish the BAG decision, notices of award/bid results, actual approved/awarded contracts, and notices of continuation/purchase orders for public bidding transactions over one million (P in PhilGEPS due to factors that beyond their control, the agency is no longer required to submit a letter of justification to the PhilGEPS/AO25 IATF The head of the agency, with the assistance of its Performance Management Teams, shall continue to implement, monitor and enforce compliance with the PhilGEPS The justification shall be subject to the agency's own assessment whether it is acceptable or not.