ANNEX 1 Master List of
E. Government-Owned and Controlled Corporations (GOCCs) under DBM
8.0 REQUESTS FOR RECONSIDERATION AND EXEMPTION
8. 1 An agency subject for compliance with the ISO QMS certification that is deemed non-compliant may request for the following, within thirty (30) calendar days from the posting of the result of the validation for the ISO QMS certification as agency accountability in the Results-Based Performance Management System website (https://rbpms.dap.edu.ph/):
• A reconsideration based on justifiable reasons and factors that are considered beyond the control of the agency, e.g., errors in the validity period of the certification as prepared by the CB/accrediting agency; or
• An exemption in view of circumstances which make it impossible for agencies to comply with the ISO QMS as agency accountability, such as an ongoing agency restructuring, functional and organizational modifications and other related circumstances which may result in the agency's failure to effectively implement key activities of its documented QMS, thereby hindering its attainment of an ISO QMS certification or could constitute as a ground for suspension/cancellation/withdrawal of its existing ISO QMS certification.
8.2 The foregoing requests for reconsideration and exemption shall be addressed to the DBM-Organization and Systems Improvement Functional Group Head, thru the GQMC-DBM Secretariat (SPIB) and submit via email at dbm- [email protected] for proper evaluation. After finalization of the evaluation, the GQMC shall inform the agency concerned of the action to said request, copy furnished the validating agency concerned and the AO 25 Secretariat.
-End-
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Annex 3.1
CONSENT AND AUTHORIZATION TO DISCLOSE INFORMATION AND/OR DOCUMENTATION
The (name of the agency) hereby authorizes the (name of the certification body), its agents or representatives, to provide information/documentation in relation to the former's ISO 9001 certifications/recertifications to the Government Quality Management Committee-Department of Budget and Management (Systems and Productivity Improvement Bureau) and other oversight/validating agencies, 1 as deemed necessary, for the grant of the Performance-Based Bonus (PBB).
The consent provided shall remain valid for the duration of the FY 2023 PBB cycle and the years thereafter, and the collected information from the certification body shall be used only in the validation of the ISO Quality Management System certification/recertification as an Agency Accountability for the grant of the PBB.
The collection, use, recording, disclosure, and storage of the information shall be in accordance with the Data Privacy Act (DPA) (Republic Act No. 10173). The (name of the agency) hereby confirms that under Section 16 of the DPA, the agency has the 1) right to withdraw the consent given or object to the processing of the information;
2) right to reasonable access; 3) right to rectification; and 4) right to erasure or blocking the information, among others. The rights entitled to the agency are still subject to limitations and conditions under the DPA.
Name and Signature of the Head of Agency or his/her Authorized Representative
Date
1 AO25 Secretariat for departments/agencies; Commission on Higher Education for state universities and colleges; Governance Commission for Government -Owned or -Controlled Corporations (GOCCs) for GOCCs; and Local Water Utilities Administration for local water districts
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Annex 3.2 Database of the Agencies' ISO QMS Certifications/ Recertifications as Evidence or Proof of Compliance for the FY 2023 PBB Grant
(Agency Category)
Data from Agency Submissions Analysis of the Validating Agency
Certification Body/
Accrediting Agency [1]
Gov't Entity [2]
Type of Certification/
Accreditation [3]
Site/s Covered
[4] Effectivity of Certification
[5]
Date of Expiration/
End of Validity [6]
Compliance Status
[7] Reason for non-
compliance [8]
Approved by:
Head or Authorized Representative of Oversight Agency/Date
Reviewed by:
Prepared by:
Name/Designation/Date Name/Designation/Date
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Annex 3.2
Legends and Notes:
[1] Name of the certification body (e.g., SOCOTEC, TUV Rheinland) or accrediting agency 1 of the agency (e.g., AACCUP, DTI-PAB). The validating agency shall encode the details in an alphabetical order based on the name of the CB then names of the agency.
[2] The name of the agency and acronym [e.g., Department of Budget and Management (DBM)]
[3] The type of certification/accreditation of the agency (e.g., ISO 9001:2015, Philippine Quality Award)
[4] The site/s of the agency certified with the ISO 9001 Standard as indicated in the certification (e.g., DBM Central Office Sites at General Solano Street, San Miguel, Manila, Philippines)
[5] The date of effectivity of certification as indicated in the certification (e.g., October 28, 2021)
[6] The date of expiration of the certification as indicated in the certification or any information on recertification of the agency (e.g., October 28, 2024) [7] The corresponding compliance status, i.e., compliant, non-compliant, or exempted.
For departments/agencies and SUCs, compliance status should only include compliant/non-compliant.
For the non-compliant status, include the reason for non-compliance using the codes indicated under item 5.1 of Annex 3 of AO25 NIC No. 2023-1 and report using the format: "Non-compliant [code]".
[8] The equivalent rating of the agency as to the ISO QMS certification of the agency based on the rating matrix/scoring as provided under the AO25 MC, as applicable
1 Refers to institutions which confer awards or recognitions similar to ISO 9001:2015 certification.
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ANNEX 4
PERFORMANCE REPORT FOR STATE UNIVERSITIES AND COLLEGES (SUCs)
BUDGET UTILIZATION RATE FORM FOR STATE UNIVERSITIES AND COLLEGES INCLUDING EARMARKED INCOMES
(In Thousand Pesos) NAME OF SUC:
NATURE OF
RECEIPTS FUNDINGSOURCECODE REVENUESOURCEOF LEGALBASIS NATUREXPENE OF DITURE
S
AMOUNT IN P'000
Budget2022 Utilization
Rate
Budget2023 Utilization
Rate
2022 ACTUAL 2023 PROGRAM
BalanceCash as of Dec. 31,
2021
Receipt
Total Receipts
as of Dec. 31,
2022
Expenditure
BalanceCash as of Dec.
31, 2023
Receipt
Total Receipts as of Dec.
31, 2023
Expenditure
I. Off-Budgetary Funds
1. Revolving Fund 2. Retained
Income/Receipts II. Custodial Funds
1. Trust Receipts 2. Others
PREPARED BY: APPROVED BY: DATE:
CHIEF ACCOUNTANT SUC President DAY/MO/YR
The Cash Balance as of Dec. 31, 2022, shall be equivalent to the Cash Balance as of December 31, 2021, plus 2022 Actual Receipt minus 2022 Actual Expenditure. The Budget Utilization Rate shall be computed as the ratio of expenditures to the beginning cash balance for the year plus receipt.
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ANNEX 4.2 FORM A - 1 FOR STATE UNIVERSITIES AND COLLEGES
BUREAUS/OFFICE PERFORMANCE REPORT NAME OF SUC:
PREXC Performance Indicators
(D Responsible Bureaus 1 Delivery
<2> FY 2023 Target
(3) FY 2023
(4) Remarks
1. Higher Education Program (S)
Output 1 Delivery Unit 1
Delivery Unit 2 Delivery Unit n
Output 2 Delivery Unit 1
Delivery Unit 2 Delivery Unit n
Outcome 1 Delivery Unit 1
Delivery Unit 2 Delivery Unit n
Outcome 2 Delivery Unit 1
Delivery Unit 2 Delivery Unit n II. Advance Higher Education Program
Output 1 Delivery Unit n
Output 2 Delivery Unit n
Outcome Delivery Unit n
III. Research Program
Output 1 Delivery Unit n
Output 2 Delivery Unit n
Outcome Delivery Unit n
IV. Extension Program
Output 1 Delivery Unit n
Output 2 Delivery Unit n
Output 3 Delivery Unit n
Outcome Delivery Unit n
V. Custodial Care Program
Output 1 Delivery Unit n
Output 2 Delivery Unit n
Outcome Delivery Unit n
VI. Hospital Care Program
Output 1 Delivery Unit n
Output 2 Delivery Unit n
* SUCs may add rows as needed
Prepared By: Reviewed and Endorsed for Approval:
Planning Officer Date Vice President Date
Budget Officer Date
Approved By:
Date President
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Annex 5
GUIDELINES ON THE COMPLIANCE WITH NATIONAL COMPETITION POLICY (NCP)-RELATED REQUIREMENTS FOR FY 2023
These guidelines shall provide guidance to covered agencies for the preparation of the NCP-related requirements relative to FY 2023 PBB Guidelines.
1.0 REQUIREMENTS AND CONDITIONS FOR COVERED AGENCY