Minutes of the Bids and Awards Committee (BAC) meeting held on December 28, 2020 at the G/F Library Room, DOF Building through Video Conferencing using Google Meet ATTENDANCE

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1 | November 28, 2020 Pre-Bid Conference

Minutes of the Bids and Awards Committee (BAC) meeting held on December 28, 2020 at the G/F Library Room, DOF Building through Video

Conferencing using Google Meet

ATTENDANCE

BAC Members Usec. Gil S. Beltran

Asec. Danielle Marie S. Rieza-Culangen Dir. Sheila N. Castaloni

Dir. Alvin P. Diaz

End Users Procurement of Various Food Items in the DOF for 2020 ---

Supply, Delivery, Installation, Configuration, Testing, and Commissioning of Dedicated Internet Connection in the DOF for CY 2021

Mr. Melvin Julao

BAC-TWG Members Atty. Marina Elenita S. Lizaso Mr. Paulino S. Concepcion Ms. Roselyn F. Salagoste Ms. Florefe Patricio BAC Secretariat Ms. Liceria A. Te

Mr. Dave Renand D. Guimod Ms. Lara de Guzman

Ms. Rosemarie F. Sia Observer (invited but no attendee)

Prospective Bidders Procurement of Various Food Items in the DOF for 2020 Ms. Bing Javier –Cresto Trading Corp.

Ms. Aileen S. Francinilla –HLYC Trading Corp.

Supply, Delivery, Installation, Configuration, Testing, and Commissioning of Dedicated Internet Connection in the DOF for CY 2021

Ms. Rodora Gonzales –Converge ICT

Ms. Princess Josefa N. Marcelo –Converge ICT Mr. John Carlo Simon –Converge ICT

Ms. Evangeline Aquino –Converge ICT Mr. Raphael Cousart –Wificity Inc.

Agenda: Pre-Bid Conference for the following Projects:

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1. Procurement of Various Food Items in the DOF for 2020, 10:00am 2. Supply, Delivery, Installation, Configuration, Testing, and

Commissioning of Dedicated Internet Connection in the DOF for CY 2021, 10:30am

1. Procurement of Various Food Items in the DOF for 2020 (Re-Bid)

I.Call to Order

After determination of the presence of a quorum, Undersecretary Gil S.

Beltran, BAC Chairperson, called the meeting to order at 10:07am and presided over the same.

II. Highlights of the Meeting

A. Approved Budget for the Contract (ABC): PhP14,040,000.00.

B. BAC Secretariat presented the project’s ABC, schedule of activities, requirements for the eligibility, technical and financial component, marking and sealing of bids, procedures for personal and electronic submission, schedule of requirements, and the technical specifications.

C. As the BAC opened the floor for clarifications, queries from prospective bidder are as follows:

a. Ms. Francinilla/HLYC Trading Corp.: Is this 1 lot bid?

BAC Secretariat: Yes po

b. Ms. Javier/Cresto Trading Corp.: Can we bid only on the rice?

BAC Secretariat: No Ma’am, it is 1 lot so bid should be for all items Ms. Javier/Cresto Trading Corp.: Noted po Ma’am

D. The bidder said to have no other questions, the BAC Secretariat informed them that they could still send clarifications through provided BAC contact information not until after the last day for clarification.

III. Adjournment

There being no other matter to discuss, the meeting was adjourned at 10:19am.

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Supply, Delivery, Installation, Configuration, Testing, and Commissioning of Dedicated Internet Connection in the DOF for CY 2021

I.Call to Order

After determination of the presence of a quorum, Assistant Secretary Danielle Marie S. Rieza-Culangen, BAC Vice Chairperson, called the meeting to order at 10:31am and presided over the same.

II. Highlights of the Meeting

A. Approved Budget for the Contract (ABC): PhP4,200,000.00.

B. BAC Secretariat presented the project’s ABC, schedule of activities, requirements for the eligibility, technical and financial component, marking and sealing of bids, procedures for personal and electronic submission, schedule of requirements, and the technical specifications.

C. As the BAC opened the floor for clarifications, Mr. Cousart from Wificity Inc.

asked “what is the bandwidth requirement for this project?”. “180 Mbps”, answered by end-user, Mr. Julao.

D. The bidders said to have no other questions, the BAC Secretariat informed them that they could still send clarifications through provided BAC contact information not until after the last day for clarification.

III. Adjournment

There being no other matter to discuss, the meeting was adjourned at 10:43am.

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Prepared by: Noted by:

ROSEMARIE F. SIA LICERIA A. TE

Member Officer-in-Charge

BAC Secretariat Procurement Management Division

Approved by:

MELQUIADES CASTILLO ANGELICA I. SARMIENTO Provisional Member Provisional Member

SHEILA N. CASTALONI ALVIN P. DIAZ BAC Member BAC Member

DANIELLE MARIE S. RIEZA-CULANGEN GIL S. BELTRAN BAC Vice Chairperson BAC Chairperson