AREA X- ADMINISTRATION
Parameter E-SUPPL Y MANAGEMENT
1. SYSTEM-INPUTS AND PROCESSES
S.1. The institution has an approved procurement management system in consonance with the Revised RA 9184 (Government procurement Reform Act).
(Excerpt from IFSU CODE Part 1, Section 4.1.2-4.1.2.1) Supply Section
The supply section is the overall in-charge of the university properties from procurement, release and or stocking of supplies, materials and equipments. In general, it shall follow all expected functions of the supply office as expressed by existing government laws, rules, regulation and guidelines and the job description of the personnel hired to man the supply section.
Among the functions that the section shall perform university are the following:
Procurement of needed supplies, materials and equipments.
Supply Section shall take charge in the procurement of needed supplies, materials and equipments in support of the operations of the university or its units. Procurement follows the following general procedure as shown in the table below:
Table 3. General Procedures on Procurement
Steps Description Signatories Responsible
Office/ Official 1. Purchase Basic request of needs. Specs should Requesitioner Requesitioner Request be clear
President ( office/Officer) 2. Canvass Canvass at least 3 suppliers for lowest President SAC Secretariat/
price & best quality
Suppliers Supply Office/
Supply Officer 3. Abstract of SAC opens canvass & declares supplier SAC Chairman & SAC & SAC canvass with lowest price and best quality Members Secretariat 4. Preparation Preparation & delivery of purchase Preparer Supply Office/
& Delivery of order/s (Pos).
Accountant Supply Officers Purchase Order
President
5. Receipt & Inspect and receive deliveries of Supply officer Internal Auditor/
inspection of procured
Internal Auditor Supply Office delivery
6. Storage Supplies are stored safely to be Requesitioner Supply office/
released only when the need arises
Supply Chief Supply Officers
