Summary of Decisions - UP OSU

1323

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BOARD OF REGENTS MEETING 16 DECEMBER 2016, 1:00 p.m.

Board Room, View Deck (4th Floor), Quezon Hall UP Diliman Campus, Quezon City

Copies sent to:

• OCs

• OP

• VPs

• SAP

(DATE OF ISSUE: 19 DECEMBER

SUMMARY OF DECISIONS zo 7 \ ^{3 .~ 2} m b

WE REITERATE THAT THE CHANCELLORS SHALL PLEAsE' SEE TO IT THAT COPIES OF THE SUMMARY OF DECISIONS AND PERTINENT ATTACHMENTS (1323rd BOR MEETING) ARE FURNISHED TO ALL UNITS/PERSONS CONCERNED.

I. MATTERS FOR APPROVAL OF THE BOARD

ITEM BOARD ACTION

NO.

GENERAL GOVERNANCE

1 APPROVED the Proposal for the Reorganization of the College of Agriculture, UP Los Banos

ACADEMIC MATTERS

APPROVED the establishment of the "Jose Maceda Fellowship Program" at 2 the UP Center for Ethnomusicology under the Office of the Vice President for

Academic Affairs' Distinguished Artists, Scientists- and Academics-in- Residence Program

, APPROVED the proposal of the Office for Initiatives in Culture and the Arts

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I (OICA) of two (2) additional programs to be given to deserving students in the

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visual arts, art criticism, and cultural studies: (1) a scholarship entitled UPD Visual Arls and Cultural Studies Scholarship Program and (2) UPD Creative / Critical Thesis Grant in the Arls, Culture and Humanities

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^{APPROVED the} establishment of the "Don Benito Yao Metallurgical Engineering Centennial Professorial Chair" at the College of Engineering, UP 4 Diliman

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\ APPROVED the establishment of the "Pedro and Francisca Maniego 5 Professorial Chair in Industrial Engineering" at the College of Engineering, UP

Diliman

APPROVED the proposal to hold the UP Gawad Pangulo system-wide 6 competitions as annual academic distinction events for faculty, REPS,

students and administrative staff of the UP System

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1323

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BOARD OF REGENTS MEETING 16 DECEMBER 2016, 1:00 p.m.

Board Room, View Deck (4th Floor), Quezon Hall

UP Diliman Campus, Quezon City).

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ITEM BOARD ACTIOY

T'1.X\\,t0'~

NO.

APPROVED the establishment of thEy/'One UP-Jose Y. Dalisay, Jr.

7 Professorial Chair in Creative Writing" at the College of Arts and Letters, UP Diliman

FISCAL MATTERS

APPROVED the reprogramming of Fifty Million Pesos Only (P50,OOO,OOO.OO),

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representing UP System Administration's unexpended balances of prior years'

obligations, as certified available by the System Budget and System Accounting Offices

APPROVED the reprogramming of UP Manila's unexpended balances of prior

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^years' obligations from the general and revolving funds in the amount of Seventy Million Pesos Only (PhP70,OOO,000), certified as available by the Chief Accountant and Budget Officer of UP Manila

APPROVED the realignment from maintenance and other operating expenses (MOOE) to personal services (PS) in the UP Manila-PGH fy 2016 internal operating budget (lob) under the revolving fund amounting to Thirty Four 10 Million Pesos Only (PhP34,000,000), certified as available by the Chief Accountant and Budget Officer of UP Manila-PGH to be utilized for the payment of the PhP10,000 Health and Welfare Benefit (HWB) per qualified

(1,/

UP employees as approved by the BOR at its 1321st meeting dated 27 October 2016.

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^APPROVED the authority to utilize UP Cebu's graduate tuition fee increment (GTFI) for payment of personal services such as the graduate program overload honoraria and for the salaries and other benefits of lecturers teaching graduate courses; and to augment funds for MOOE (i.e. Course materials development, faculty enhancement, utilities, seminars, trainings, etc.)

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^APPROVED the Memorandum of Agreement among the University of the Philippines, the Local Government of Quezon City (LGQC) and the Bureau of 12 Fire Protection (BFP)

Project: Construction, operation and maintenance of the BFP-UP Fire Station 13 APPROVED the authority to grant the Professional Development Grant to all

eligible faculty and staff

14 APPROVED the year-end bonus and cash gift for FY 2016 for professorial lecturers and Professor Emeriti

15 DEFERRED action on the reclassification of Incremental Tuition Income from Trust Fund to Revolving Fund, effective CY 2016

1323

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BOARD OF REGENTS MEETING 16 DECEMBER 2016, 1:00 p.m.

Board Room, View Deck (4th Floor), Quezon Hall

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ITEM_NO. BOARD ACTIOY \

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ADMINISTRATIVE MA TTERS /

Prof. GLADYS CHERISSE J. COMPLETO, Professor 1, College of Arts and Sciences, effective 1August 2016 until 31 December 2016

APPROVED the request of UP Diliman 10Correct the Merit Promotion of Dr.

16 Jong Wha Lee, Institute of Chemistry, College of Science, From Associate Professor 1 To Associate Professor 2 charged against Lump Sum PS Savings APPROVED the request of UP Los Banos for the Appointment of Dr. Jose 17 Nestor M. Garcia as Associate Professor 1, College of Agriculture, and

retention of his permanent status

APPROVED the proposal of UP Diliman for the reclassification of Librarian I 18 (SG 10) and Librarian" (SG 14) positions from the Administrative category to

the Research, Extension and Professional Staff (REPS) category

19 APPROVED the proposal of UP Manila/PGH for the Adjustment of Hazard

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APPROVED THE APPOINTMENTS OF THE FOLLOWING FACULTY TO PERMANENT STATUS:

UP Los Banos

Asst. Prof. MAR B. CRUZ, Assistant Professor 1, College of Economics and Management, effective 16 December 2016

Asst. Prof. JANE D. PALACIO, Assistant Professor 3, College of Arts and Sciences, effective 16 December 2016

UP Manila

Asst. Prof. AMIEL NAZER C. BERMUDEZ, Assistant Professor 4 , College of Public Health, effective 16 December 2016

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Asst. Prof. LlZA T. BILLONES, Assistant Professor 2, College of Arts and Sciences, effective 16 December 2016

Asst. Prof. MAYLIN C. PALATINO, Assistant Professor 2, College of Public Health, effective 16 December 2016

APPROVED THE RENEWAL OF APPOINTMENT:

UP Los Banos

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1323

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BOARD OF REGENTS MEETING 16 DECEMBER 2016, 1:00 p.m.

Board Room, View Deck (4th Floor), Quezon Hall UP Diliman Campus, Quezon City

II. MATTERSFOR CONFIRMATIONOF THE BOA~

ITEM NO.

Rental Amount:

For the use of the land and improvements, LESSEE shall pay the LESSOR a total rental consideration of PhP 91,252,346.57. The total amount shall be divided into five (5) tranches covering the five (5) year term, with each tranche from the second to the fifth year progressively escalated by five percent (5%).

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BOARD ACTION

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CONFIRMED the One UP Professorial Chaif Awards and Faculty Grant Awards: Implementation Aspects

Amount: Each awardee shall be entitled to a cash incentive of PhP45,000.00 23 per month from the date of CEB confirmation of the Award up to the date of

completion of the research project and a Certificate of Award

CONFIRMED the Contract of Lease (Renewal) between the University of the Philippines and the Department of Information and Communications Technology (DICT)

Leased premises:

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A parcel of land and improvements consisting of TEN THOUSAND (10,000) square meters more or less of land, the DICT Building with net leasable area of approximately 13,211.50 square meters, and other improvements, situated at Carlos P. Garcia Ave., Diliman Quezon City (between PHILVOCS and CHED)

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CONFIRMED the Memorandum of Agreement between the University of the Philippines and the Commission on Higher Education (CHED)

Project: CHED Research Chair Award

Duration: Shall become effective upon signing by both parties and shall remain in force for five (5) years

Lease periodlrenewal:

The term of lease is for five (5) years (from 30 January 2016 to 29 January 2021 )

1323

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BOARD OF REGENTS MEETING 16 DECEMBER 2016, 1:00 p.m.

Board Room, View Deck (4th Floor), Quezon

H;Jali.

UP Diliman Campus, Quezon City

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ITEM

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NO. BOARD ACTION

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CONFIRMED the Memorandum of Agreeme~ween the University of the Philippines and the Environmental Management Bureau of the Department of Environment and Natural Resources (EMB-DENR)

Project: Design and Development of EMB-DENR's Online Permitting and Monitoring System (Online PMS) Phase 2

Amount: EMB-DENR shall pay UP the amount of PhP3,823,750.00 as total cost of the project

Duration: Shall take effect after both parties signed the agreement and shall continue until all deliverables have been delivered and accepted

CONFIRMED the Memorandum of Agreement between the University of the Philippines Diliman and Thomson Reuters Hong Kong Limited (TRHK)

Project: Supply of UP Law Complex publications to TRHK

2'\ Amount: No fee shall be payable by either party in respect of the use of the Supplier Publication in Thomson Reuters Legal Services

Implementing unit: UP Law Center, UP Diliman

CONFIRMED the Memorandum of Agreement between the University of the Philippines Diliman and the Department of Environment and Natural Resources (DENR)

Project: Training Program on Integrated Policy Formulation and Planning 27 Amount: PhP3,400,000.00 from DENR

Duration: Shall commence on 1 September 2016 until 31 December 2016 Implementing unit: National College of Public Administration and Governance

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1323

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BOARD OF REGENTS MEETING 16 DECEMBER 2016, 1:00 p.m.

Board Room, View Deck (4th Floor), Quezon Hall UP Diliman Campus Quezon City

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BOARD ACTION

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Implementing unit: Institute for Small-Scale Industries ITEM

NO.

30

CONFIRMED the Memorandum of Aqreerneat'between the University of the Philippines Diliman and the Department oyfrade and Industry (DTI)

Project: Small Business Counselors Course

Amount: DTI shall pay UP the amount of PhP2,800,00.00 inclusive of 10%

28 administrative cost in favor of UP

Duration: Shall take effect upon signing of both parties and shall terminate on 31 December 2016

Implementing unit: Institute for Small-Scale Industries

CONFIRMED the Memorandum of Agreement between the University of the Philippines Diliman and the Department of Trade and Industry- Region VIII (DTI-VIII)

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Project: Small Business Counselors Course

I \ Amount: DTI-VIII shall pay UP the amount of PhP200,00.00 inclusive of 10%

administrative cost in favor of UP

~uration: Shall take effect for a period of six (6) months upon siging of both parties

CONFIRMED the Memorandum of Understanding between the University of the Philippines Diliman and RGMA Network, Inc.

Project: Conduct of entrepreneurship seminar series every Saturday

Duration: Shall be effective upon signing of UP ISSI and RGMA Network, Inc.

and shall be effective for a period of six (6) months Implementing unit: Institute for Small-Scale Industries

1323

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BOARD OF REGENTS MEETING 16 DECEMBER 2016, 1:00 p.m.

Board Room,View Deck (4th Floor), Quezon Hall UP Diliman Campus, Quezon City

III. MATTERS FOR INFORMATION OF THE BO~

ITEM_NO. BOARD ACTIOY \

C\ OZ~

31 NOTED the presentation of UP Manila on 1J;;r€excavation problem of the Academic Center Project at the College of Medicine, UP Manila

32 NOTED the selection of Dr. Patricia B. Arinto as the new Faculty Regent vice Philip Ian Padilla, effective 1 January 2017 until 31 December 2018

33 NOTED the Productivity Enhancement Incentive (PEl) for FY 2016 in the amount of PhP5,000.00 per faculty and staff

NOTED the request of UP Mindanao for inclusion in the Academic Calendar 34 for AY 2016-2017 the conduct of a Special University Council Meeting on 09

December 2016

NOTED the Construction Agreement between the University of the Philippines Diliman and Edmundo P. Cornejo, doing business under the name and style of E.P. Cornejo Construction

35 Project: Proposed renovation of UP-Meralco Innovation Hall, at Electrical and Electronics Engineering Institute Building 2 Engineering Complex

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^Amount: PhP1 ,298,259.27

Duration: Sixty (60) calendar days

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It;OTED

^the Construction Agreement between the University of the hilippines Diliman and Engr. Emerson Y. Maulit doing business under the ame and style of Reygem Builders

36 Project: Proposed completion of CHE Gusali 2 Building renovation and site development, College of Home Economics

Amount: PhP519,774.80

Duration: Thirty (30) calendar days

NOTED the Construction Agreement between the University of the Philippines Dillman and Engr. Emerson Y. Maulit doing business under the name and style of Reygem Builders

37 Project: Proposed miscellaneous works for compliance with OOST standards at Food Innovation Facility, College of Home Economics

Amount: PhP304,894.56

Duration: Thirty (30) calendar days

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1323

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BOARD OF REGENTS MEETING 16 DECEMBER 2016, 1:00 p.m.

Board Room, View Deck (4th Floor), Quezon Hall UP Diliman Campus, Quezon City

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BOARD ACTI~i

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Project: Establishment of the "Don Benito Yao Metallurgical Engineering 38 Centennial Professorial Chair' at the College of Engineering, UP Diliman ITEM

NO.

NOTED the Deed of Donation between t~niversity of the Philippines through the UP Engineering Research pnd Development Foundation, Inc.

(DONEE) and Steelasia Manufacturing Corporation (Donor)

Amount: PHP120,000.00 per year for at least five (5) years commencing with UP Academic Year 2017-2018 to 2021-2022

Beneficiary unit: College of Engineering, UP Diliman

Project: Establishment of the "Pedro and Francisca Maniego Professorial 39 \ Chair in Industrial Engineering" at the College of Engineering, UP Diliman

Amount: PHP120,OOO.OO per year for at least five (5) years commencing with VUPAcademic Year 2017-2018

Beneficiary unit: College of Engineering, UP Diliman

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NOTED the Deed of Donation between the University of the Philippines through the UP Engineering Research and Development Foundation, Inc.

(DONEE) and Pedro H. Maniego, Jr.

NOTED the Memorandum of Agreement between the University of the Philippines Diliman and the Foreign Service Institute (FSI)

Project: Co-publish the book Forging Partnerships: Philippine Defense Cooperation under Constitutional and International Laws by Ambassador Eduardo Malaya and both will be credited as publishers

Amount: PhP100,000.00 from FSI Implementing unit: UP Law Center

1323

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BOARD OF REGENTS MEETING 16 DECEMBER 2016, 1:00 p.m.

Board Room, View Deck (4

^th

Floor), Quezon all UP Diliman Campus, Quezon City

ITEM NO.

NOTED the Supplemental Memorandum Understanding on the Expansion of the National Science Consortium among the University of the Philippines, Ateneo De Manila University, Central Luzon State University, De La Salle University, Mindanao State University-lligan Institute of Technology, University of Santo Tomas, University of San Carlos, Visayas State University, and the Science Education Institute

Project: Accelerated Science and Technology Human Resource Development Program - National Science Consortium (ASTHRDP-NSC)

Duration: Shall take effect immediately upon execution by the parties and hall remain in full force until terminated, revoked, amended, and/or the project duration extended by the contracting parties

42 NOTED the concerns of Regent Frederick Mikhail Farolan. Details of the concerns will appear in the minutes of the meeting.

IV. OTHER MATTERS

ITEM BOARD ACTION

NO.

APPROVED the amendments to the By-laws of UP Provident Fund Inc.

43 (UPPFI)

\ ~Al\%tb

LI LLAGAS

Secretary of the Board of Regents

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