It is the bidder's responsibility to ensure that the bidding documents are received by the BAC Secretariat before the deadline. In the event that a subcontractor is not considered eligible by the contracting authority, the outsourcing of such part of the work will not be permitted.
Preparation of Bids
- Language of Bids
- Documents Comprising the Bid: Eligibility and Technical Components
- Documents Comprising the Bid: Financial Component
- Alternative Bids
- Bid Prices
- Bid Currencies
- Bid Validity
- Format and Signing of Bids
- Sealing and Marking of Bids
The bid security described in Clause 18 of the ITB must also be extended, corresponding at least to the extension of the validity period of the bid. Without prejudice to their forfeiture, the bid security shall be returned only after the bidder with the lowest calculated responsive bid signs the contract and submits a performance bond, but in no case later than the expiration of the bid bond validity period specified in Clause 18.2 of the ITB. .
Submission and Opening of Bids
- Deadline for Submission of Bids
- Late Bids
- Modification and Withdrawal of Bids
- Opening and Preliminary Examination of Bids
Bid changes received after the applicable deadline will not be considered and will be returned to the Bidder unopened. If the representative is not present, the Offer will be returned unopened by registered mail.
Evaluation and Comparison of Bids
- Process to be Confidential
- Clarification of Bids
- Detailed Evaluation and Comparison of Bids
- Post Qualification
- Reservation Clause
If the project is no longer necessary as determined by the manager of the client; and. iii). If the funding source for the project has been withheld or reduced through no fault of the contracting entity.
Award of Contract
- Contract Award
- Signing of the Contract
- Performance Security
- Notice to Proceed
In proportion to the division of the form in relation to the total amount of the guarantee 32.3 Failure of the successful tenderer to comply with the aforementioned requirements. The procedure will be repeated until the lowest calculated and responsible offer for contract award is identified and selected.
BID DATA SHEET (BDS)
All other provisions of the eligibility requirements checklist and forms not mentioned here shall prevail. 27.3 (b) The Procuring Entity's BAC shall promptly conduct a detailed evaluation of the evaluated "past" bids using non-discretionary pass/fail criteria.
General Conditions of Contract
Notes on the General Conditions of Contract
Definitions
They include all supplementary details, shop drawings, calculations and other information provided or approved for the performance of this contract. The intended completion date can only be revised by the procuring entity's representative by issuing an extension of time or an acceleration order.
Interpretation
Governing Language and Law
Communications
Possession of Site
The Contractor’s Obligations
The Procuring Entity may modify the schedule of other contractors, and shall notify the contractor of any such modification thereto. The Contractor shall notify the Procuring Entity's Representative of such discoveries and carry out the Procuring Entity's Representative's instructions to deal with them.
Performance Security
The Employer will only approve any proposed replacement of key personnel if their relevant qualifications and abilities are equal to or better than those listed in the Schedule. The contractor shall ensure that the validity of the performance bond is extended by covering approved extensions of the contract period.
Subcontracting
Liquidated Damages
Site Investigation Reports
The Procuring Entity, Licenses and Permits
Contractor’s Risk and Warranty Security
Commercial bank: provided, however, that the letter of credit must be confirmed or authenticated by a Universal or Commercial bank if it is issued by a foreign bank. Bank guarantee confirmed by Universal or Commercial bank: provided, however, that the letter of credit must be confirmed or authenticated by a Universal or Commercial bank if issued by a foreign bank.
Liability of the Contractor
Form of guarantee Minimum amount in percentage (%) of the total contract price Cash or letter of credit issued by Universal or A bond that can be recalled on demand is issued by the GSIS or any surety or insurance company duly certified by the insurance commission.
Procuring Entity’s Risk
Risk of personal injury, death or loss or damage to property (excluding parts, appliances, materials and equipment) resulting from:. i) any use or occupation of the website authorized by the client after the official acceptance of the works; or ii) negligence, breach of legal duty or interference with any legal right on the part of the client or any person employed by him or contracted by him, except the contractor. Risk of damage to parts, plant, materials and equipment to the extent that this is due to an error by the client or in the client's plan or due to war or radioactive contamination directly affecting the country where the works are located. to execute
Insurance
Termination for Default of Contractor
Termination for Default of Procuring Entity
Termination for Other Causes
In the event that the client prima facie establishes that the contractor, before or during the performance of the contract, has engaged in illegal acts and behaviors related to the procurement and performance of the contract, such as, but not limited to the following:. i) corrupt, fraudulent, secret, coercive and obstructive practices as defined in clause 3.1(a) of the ITB, except as otherwise provided in the SCC; ii) compiling or using forged documents;. iii) the use of counterfeit materials, means or methods or involvement in production contrary to the rules of science or commerce; and. iv) any other act similar to the above.
Procedures for Termination of Contracts
All decisions recommended by the CTRC are subject to the approval of the head of the contracting authority. In the absence of the CPES assessment sheet, the existing performance monitoring system of the contracting authority will be applied.
Force Majeure, Release from Performance
Any of the following actions by the Contractor will be construed as poor performance: i) Negative deviations of 15% and more within the critical path of the project due entirely to the contractor's fault or negligence; and (ii) Quality of materials and workmanship not meeting approved requirements. specifications that are the result of the fault or negligence of the contractor. e) Deliberate or intentional termination or non-execution of the project or contract by the contractor, resulting in a substantial breach thereof without lawful and/or justifiable reason. In addition to the penalty of suspension, the performance guarantee provided by the contractor also expires.
Resolution of Disputes
Suspension of Loan, Credit, Grant, or Appropriation
Procuring Entity’s Representative’s Decisions
Approval of Drawings and Temporary Works by the Procuring Entity’s Representative 1 All Drawings prepared by the Contractor for the execution of the Temporary Works, are
Acceleration and Delays Ordered by the Procuring Entity’s Representative
Extension of the Intended Completion Date
Right to Vary
Contractor's Right to Claim
Dayworks
Early Warning
Program of Work
Management Conferences
Bill of Quantities
Instructions, Inspections and Audits
Identifying Defects
Cost of Repairs
Correction of Defects
If the Procuring Entity considers that the correction of a defect is not essential, it may ask the Contractor to submit a quotation for the corresponding reduction in the contract price. If the Procuring Entity accepts the quotation, the corresponding change in the SCC is a variation.
Uncorrected Defects
Advance Payment
Progress Payments
The contracting authority must pay the amounts certified by the contracting authority's representative to the contractor within twenty-eight (28) days from the date each certificate is issued. The contracting authority will not pay interest for delayed payments and adjustments.
Payment Certificates
Retention
The said irrevocable standby letters of credit, bank guarantees and/or sureties, to be posted in favor of the Government, shall be valid for a period to be determined by the concerned executive office/agency or the Contracting Entity and shall answer for the purpose for which the retention of ten (10%) percent is intended to cover uncorrected discovered defects and third party liabilities.
Variation Orders
The report on such verification shall be submitted directly to the head of the client or his duly authorized representative. The time frame for processing change orders from preparation to approval by the head of the relevant client shall not exceed thirty (30) calendar days.
Contract Completion
Suspension of Work
However, this condition must be certified in writing by the Philippine National Police (PNP) station having responsibility over the affected area and confirmed by the Department of the Interior and Local Government (DILG) Regional Director. There is failure on the part of the Procuring Entity to deliver materials and equipment furnished by the government as stipulated in the contract. e) Delay in payment of Contractor's claim for progress invoicing after forty-five (45) calendar days from the time the Contractor's claim is certified by the procuring entity's authorized representative that the documents are complete, unless there are just reasons therefor is communicated to the Contractor in writing.
Payment on Termination
Extension of Contract Time
Shortage of construction materials, general labor strikes and peace and order problems disrupting construction operations through no fault of the Contractor may be considered as additional reasons for extending the contract period provided they are publicly felt and certified by the agencies. appropriate government agencies such as DTI, DOLE, DILG and DND, among others. The obligors' written consent must be attached to any request by the Contractor for an extension of the contract period and submitted to the Procuring Entity for review, and the validity of the Performance Security will be extended accordingly.
Price Adjustment
Completion
Taking Over
Operating and Maintenance Manuals
SPECIAL CONDITIONS OF CONTRACT (SCC)
Scope of Works
Please refer to the attached Scope of Works & Sketch Plans)
Bidder's Statement of Single Largest Completed Contract (SLCC) similar to the contract to be offered. All the above statements shall include all the information required in the BDs prescribed by the GPPB.
Statement identifying the Bidder’s Single Largest Completed Contract similar in nature within the relevant period of FIVE (5) years
Sample form COMPUTATION OF NET FINANCIAL CONTRACTING CAPACITY
NFCC = P____________________________________________
Has your company ever been suspended or blacklisted by the University of the Philippines system. Has there ever been any project of your company in the University of the Philippines terminated by the Administration.
BID SECURITY: BANK GUARANTEE
Name of Contracting Entity: UNIVERSITY OF THE PHILIPPINES VISAYAS AUTHORITY OF SIGNATURE SECRETARY'S CERTIFICATE. Ownership, which must include a statement from the owner or a special power of attorney; for partnership, a partnership resolution from the director-general or the president; for Corporation, a board resolution with secretary's certificate; for the Joint Venture, a resolution signed by all the joint venture partners.
CONSTRUCTION SCHEDULE AND S CURVE
MANPOWER UTILIZATION SCHEDULE
- INTRODUCTION
- BRIEF DESCRIPTION OF CONTRACT WORKS
- CONSTRUCTION METHODS AND PROCEDURES 3.1 Methodology or General Approach
- Program of Work
- Financial Program
State General approach in construction in terms of using equipment-intensive or labor-based methods, any special techniques, methods or procedures to ensure timely completion and quality of construction financing the project, etc. The narrative description of construction procedure/methods is required to be in the technical envelope of the bidder.
CONTRACTOR’S ORGANIZATIONAL CHART FOR THE CONTRACT
KEY PERSONNEL
In the event of my separation for any reason from the above contractor, I shall notify UP Visayas at least twenty-one (21) days prior to the effective date of my separation. I do not permit the use of my name for the purpose of enabling the above contractor to qualify for the contract without any firm commitment on my part to assume the position of.
CONTRACTOR’S LETTER-CERTIFICATE TO PROCURING ENTITY
- The said ___________________________ shall be designated by us as our _______________________ to personally perform the duties of the said position
- The said _______________________ shall employ the best care, skill and ability in performing his duties in accordance with the Contract Agreement, conditions
- The said _____________________ shall be personally present at the job site to supervise the phase of the construction work pertaining to this assignment as
- That, in order to guarantee that said Engineer shall perform his duties properly and be personally present in the job site, he is hereby required to secure a
- That any willful violation on my/our part of the herein conditions may prejudice my/our standing as a reliable contractor in future bidding of the University
That any willful violation of these terms on my/our part may harm my/our status as a reliable contractor in future University offers. LIST OF EQUIPMENT OWNED OR RENTED AND/OR PURSUANT TO PURCHASE AGREEMENTS ATTACHED TO PROJECT CONTRACT.
CERTIFICATE OF SITE INSPECTION
Omnibus Sworn Statement (Revised)
AFFIDAVIT
In case advance payment was made or given, failure to perform or deliver any of the obligations and undertakings in the contract shall be sufficient grounds to constitute criminal liability for Swindling
The CONTRACTOR is responsible for the suitability, stability and safety of the site operations and the construction method used. In the event of price escalation, the CONTRACTOR shall be subject to the price escalation guidelines set forth in Sec 61 of the Revised IRR of RA 9184.
COMPLETION TIME )
The total "retention money" is due for release upon final acceptance of the workers. The advance payment shall be repaid by the CONTRACTOR by deducting fifteen percent (15%) from his periodic installment payments a percentage equal to the percentage of the total contract price used for the advance payment.
WARRANTY
In no event will an extension of time for completion be granted under any of the following circumstances. When the reason given for the extension request is taken into account in determining the initial completion time.
LIQUIDATED DAMAGES
Said Warranty Guarantee will be published in response to any loss, damage, injury or expense that the UNIVERSITY may suffer and to remedy defects in workmanship or materials that may become apparent within one (1) year from the date of FINAL TERMINATION. In the event of structural defects/defects occurring during the applicable warranty period set out in Article 12.5 of the GCC, the Client will carry out the necessary restoration or reconstruction work and shall be entitled, on request, to full reimbursement of the customers found to be responsible for the costs incurred . , without prejudice to the filing of appropriate administrative, civil and/or criminal charges against the responsible persons as well as to the confiscation of the guarantee deposit deposited in favor of the client.
COMPLETION )
The lawful occupation by the UNIVERSITY of any part of the PROJECT shall not be deemed a waiver of any right of its own nor shall it reduce the CONTRACTOR's liability for damages for delays in other parts of the PROJECT.
FINAL ACCEPTANCE )
CLAIMS AND DISPUTES )
CAMPOSANO, AND personally appeared before me on this ______ day of in the City of Iloilo, presented to me an integral complete instrument or document, exhibited to me their community tax certificates, and represented to me that the signatures thereon were voluntarily affixed by them for purposes therein stated, and declare that they have performed the same as their free and voluntary act and deed. This instrument or document consists of nine (9) pages and is signed on each page by the principals and their witnesses.
UPV-OVCA & OVCPD joint Memorandum 2021-001 “Construction Safety Guidelines for the Implementation of All UPV Infrastructure
Projects during the COVID-19 Public Health Crisis”
CHECKLIST OF REQUIREMENTS FOR FINANCIAL ENVELOPES
Bid amount must be net of any discount
Bid Form
UPV BID TENDER FORM
UNIVERSITY OF THE PHILIPPINES VISAYAS
BILL OF QUANTITIES
107 COST ESTIMATE/BILL OF MATERIALS
Repair of roof
Repair of ceiling
Painting/Repainting/Waterproofing works
Plumbing set
CASH FLOW / PAYMENT SCHEDULE
