Purchase requests are made prior to the execution of sending account transactions which are usually used by the various programs and projects of UP CIDS in the execution of their various research activities and events. It is through and in coordination with the UP CIDS Administrative Office that these Purchase Requests are made for the program expenses. Expenses for the research program and projects of UP CIDS that are more substantial and more than fifty-thousand pesos also require purchase requests.
The purchase requests are prepared by UP CIDS' administrative office and are further coordinated with the purchasing office for tendering purposes.
Processing of Requisition Issue Slip (RIS) for UP CIDS Programs
Receiving of letters, memorandum, contract of service, job orders, bills, etc
Finance Matters
- Processing of Reimbursements for UP CIDS Programs
- Processing of Payment for Honoraria/Straight Fee/Personnel
- Processing of Payment of Salaries for UP CIDS Non-UP Contractuals (Program/Research Staff)
- Processing of Payment to Supplier
Processing payment of salaries for UP CIDS employees who do not have a contract with UP (program/research staff). Compensation for all staff contracted by UP CIDS, including monthly/bi-monthly salaries of non-UP contractors, will be initiated at the UP CIDS administrative office. Payments for approved purchases from UP CIDS are initiated at the UP CIDS administration office.
Transaction Type: G2C - Government to Customer; G2G - Government to Government Who can benefit: UP CIDS program staff; Suppliers.
Library Matters
Program-Related Administrative Matters
- Submission and Approval of Research Program/ Project Proposals
- Request to Hire Non-UP Contractual Research Personnel
- FOR REPLACEMENT COS PERSONNEL ONLY
- Processing of Hiring Job Order Personnel for Research Activities
- Processing of Additional UP CIDS Office Order Designations for UP Employees Participating in UP CIDS Programs or Projects
- Request for Regular Program Office Order Personnel
- Request for Non-Regular and New Hire Office Order Personnel
- Request for Hiring Records for all UP CIDS Research Personnel (Contract of Services, Job Orders, Office Orders)
- Addressing Inquiries, Requests, and Other Concerns from UP CIDS Research Programs and Projects
- Addressing Minor Concerns
- Addressing Special/ Complex Concerns
- Addressing Inquiries from External Entities in Relation to UP CIDS Research Functions and Activities
The UP CIDS Administrative Office will provide the program or project with a copy of the approved proposals/. Completed UP CIDS Personal Data Sheet form to be provided by the UP CIDS Administrative Office. CoS signed by UP CIDS Managing Director and witness to be given to the concerned staff by UP CIDS Administration Office.
Formal letter of request to hire a JO staff, from the Program Convenor or Co-Convenor, addressed to UP CIDS. The completed UP CIDS Personal Data Sheet form will be provided by the UP CIDS Administrative Office. Regular personnel should first be communicated to the Executive Director of UP CIDS through a letter of request.
Completed office order information form. Form provided by UP CIDS Administrative Office Office order signed by authorized officer and. Prepared in cooperation with the relevant UP CIDS research program and the UP CIDS Administrative Office. Co-sponsor of the applicant's program Prepared in cooperation with the relevant UP CIDS research program and the UP CIDS Administrative Office.
UP CIDS in other UP system offices for (1) additional designation approval and (2) budget approval; The UP System offices involved include (1) the Office of the Vice President for Academic Affairs, (2) the Office of the Vice President for Administration, and (3) the UP System Budget Office. Request for employment records for all UP CIDS research staff (service contract, job orders, office orders) orders, office orders). Formal letter (printed or digital) with query or request, addressed to UP CIDS Executive Director.
For electronic submissions, the letter should be sent to the Executive Director of UP CIDS by email.
Publications Matters
TEMPORARY
The texts must be double-spaced with Times New Roman, 12-point font and use italics rather than underlining (except with URL addresses). PJPP uses the author date system of the Chicago Manual of Style (16th or 17th edition) for citations. Any funding or grants given for the completion of the essay must be disclosed by the author.
This sheet should include the author's full postal and email addresses as well as telephone and/or fax numbers. Authors must submit an electronic copy (in MS Word format) to the editor at cidspublications@. By submitting a manuscript, the authors agree that the exclusive rights to reproduce and distribute the article have been given to the UP Center for Integrative and Development Studies (UP CIDS).
Text must be double-spaced and 12-point Times New Roman and italic instead of underline (except for URLs); and all illustrations, figures and tables are placed in the text at appropriate points rather than at the end. List of 6 keywords; they must also be suitable for indexing, abstracting and web search services. PJPP uses the Chicago Manual of Style (16th or 17th edition) author-date system for citation.
Any notes should be kept to a minimum and placed at the end of the article before the reference list. This sheet must include the author's full postal address and email addresses, as well as telephone and/or fax numbers.
Administrative Matters
Processing of Purchase Request (not more than 50,000.00 pesos) for the UP CIDS Program Events
Processing of Purchase Request (more than 50,000.00 pesos) for the UP CIDS Program Events
Service contracts and work orders are processed to hire staff to address the research and non-research needs of the Center and its programs and projects. Office or Unit: UP Center for Integrative and Development Studies (UP CIDS) – Administrative Unit Classification: Complex. Secondary requirement for the request for Budget Clearance Document 7 (1 copy of Approved Waiver Signed by VP.
Application issuance forms are processed so that UP CIDS programs and projects can meet their general purpose office supply needs.
Receiving of letters, memorandum, contract of service, job orders, bills, etc
Processing of Reimbursements for UP CIDS Programs
Delivery and collection of documents for approval and signature of the executive director may take 2-4 hours travel time to and from the UP CIDS office.
Processing of Payment for Honoraria/Straight Fee/Personnel
Processing of Payment of Salaries for UP CIDS Non-UP Contractuals (Program/Research Staff)
Document 3, 4 and 5 (Approved waivers, job order/notarized . COS and budget closing) UP CIDS Administrative Office.
Processing of Payment to Supplier
This refers to the use and access of all resources and facilities available in the library Office or Unit: UP CIDS Library and Resource Centre. UP CIDS receives research proposals from all UP units, which it can accept or reject based on the review and discretion of its Executive Director, in coordination with its Administrative Staff. Research proposals that are approved are compiled into research programs or projects which are then funded by UP CIDS.
Program proposals and project proposals serve as the basis for all actions (e.g. research activities, staff recruitment, expenditure) of UP CIDS programs and projects. This will serve as a basis for UP CIDS administrative staff to process the salary payments of program convenors, co-convenors and project managers. The program line item budget represents the annual expenditures of programs on which UP CIDS funds may be spent.
Research program or project proposal (complete components) (with specified research agenda for at least one year). Attend possible meetings or make presentations to more effectively clarify the proposed research program or project (as requested by the Executive Director of the UP CIDS Administrative Office); Revise the research program project proposal (as requested by the Executive Director of the UP CIDS Administrative Office). Staff members and the Executive Director of UP CIDS review program and project submissions and coordinate any issues and concerns with appropriate program and project staff.
Submission of proposals and their components is done (a) according to the periodic instructions and requests from UP CIDS. Administrative Office, or (b) as indicated in the internal calendar of UP CIDS activities - Program and project.
Requests to Hire Non-UP Contractual Research Personnel
Who can benefit: Any person, not affiliated with UP, who has been selected or pre-designated by UP CIDS or UP CIDS Programs/Projects. To be prepared in coordination with a designated UP CIDS program, project or key staff. CoS signed by the Executive Director of UP CIDS and the certificate that will be given to the relevant personnel by the Administrative Office of UP CIDS; Notarization to be facilitated by the clients themselves.
Who Can Benefit: Any person not affiliated with UP who has been pre-selected or pre-determined by UP CIDS or UP CIDS programs/projects. It should be prepared in collaboration with the assigned program, project or key UP CIDS staff. UP CIDS in other UP system offices, for (1) appointment approval and (2) budget approval; The UP System offices involved include (1) the Office of the Vice President for Academic Affairs, (2) the Office of the Vice President for Administration, and (3) the Office of the UP System Budget.
UP CIDS OO can be prepared for (a) regular program personnel and (b) non-regular program personnel. Request for office orders for regular (non-renewal) staff should first be communicated to the Executive Director of UP CIDS through a letter of request. Transaction: G2G (where the Search Program or the requested nominee is considered a customer) Who can benefit: Any UP employee who has been selected and pre-assigned by UP CIDS.
Administrative Office, or the UP CIDS program or project heads, to be granted an additional, non-regular OR new designation under UP CIDS through an Office Order (OO). Office; Send the electronic copy of the requested record to the requesting UP CIDS staff.
Addressing Inquiries, requests, and Other Concerns from UP CIDS Research Programs and Projects
- Addressing Minor Concerns
Continue coordination with the concerned Program Officer for resolution of the minor concern raised. Special and more complex concerns and requests from programs and projects for which specific instructions and processes are not specified may still be accommodated by the UP CIDS Administrative Office. Programs and projects are encouraged to consult with UP CIDS administrative staff for emerging or complex problems, concerns or questions.
This is to enable the UP CIDS Administrative Staff to properly assist the relevant program or project with their needs and to determine the most appropriate and efficient ways to address them. Program staff may choose to first coordinate with the UP CIDS Administrative Staff for initial clarifications before formally writing to the Executive Director. The UP CIDS Executive Director will confirm receipt of the letter and will refer the concern to the appropriate Core staff member/s.
Address inquiries from external entities in relation to UP CIDS research functions and activities. Inquiries from external entities regarding UP CIDS or any of its research programs or projects are normally received through the main communication channels of UP CIDS, which is usually through the Administrative Office. Who may use: Any person who has a reasonable interest or has any inquiries about the research work and activities of UP CIDS.
Formal letter (printed or digital) with questions or requests for research collaboration or coordination, addressed to the administrative office of UP CIDS. Acknowledging receipt and preliminary processing of the submitted research or request with relevant information, and if necessary, referring the research or request to the concerned UP CIDS Research Program/.
