3.2 Alignment of COD Strategic Plan with IAU Strategic Plan
3.2.4 Aligning of the College’s Strategic Goals with IAU’s Strategic Goals
1. Enhance and expand high quality professional design education
1. Provide high quality knowledge and educational services.
2. Foster a culture of scientific research and expand innovation and creativity
2. Develop scientific research & innovation System
3. Promote social responsibility and community partnerships
3. Promote social responsibility and community partnership
4. Develop professional skills, values and wellbeing of the College affiliates
4. Enforce University values and develop its human resources
5. Achieve a sustainable environment at the College 5. Achieve sustainable built environment 6. Enhance quality management and administrative
systems
6. Build a modern institutional administrative System
7. Diversify funding sources and sustain financial support
7. Achieve financial sustainability of university resources
8. Enhance information and communication technology systems
8. Enhance Communications & IT Systems
and those of Imam Abdulrahman Bin Faisal University.
Table 3-2 Alignment matrix between College of Design Goals & the IAU Goals
IAU College
IAU 1
IAU 2
IAU 3
IAU 4
IAU 5
IAU 6
IAU 7
IAU 8 College 1 √
College 2 √
College 3 √
College 4 √
College 5 √
College 6 √
College 7 √
College 8 √
Outputs of the Goals Alignment
College of Design has followed the same philosophy adopted by Imam Abdulrahman Bin Faisal university and therefore, the strategic goals aim to develop, enhance and ensure high quality to deliver the three main components/ functions (education, scientific research, community service) and the five secondary components (human, environmental, institutional, financial and technical resources) to the college’s beneficiaries.
Chapter Four
4 Implementation of the College
Strategic Plan
The executive plan provides a framework and roadmap to implement the strategic plan of College of Design and it shows what should be done to implement the strategic plan. It is a collection of interrelated activities that put all the strategic objectives in the form of achievable projects/tasks according to the timeframe and financial allocations. The quality and accuracy of the executive plan can be monitored through assessing several KPI’s and using the appropriate procedures. COD shall approve the following procedures to implement and monitor its strategic plan:
4.1.1 Implementation of the Strategic Plan
▪ Securing and allocate the financial and human resources necessary to implement the strategic plan as per the set timelines.
▪ Announcing the start date of launching/ implementing the strategy that would be in a general ceremony.
▪ Approving a plan of publishing and distributing copies of the strategic plan to concerned parties.
▪ Holding sessions with individuals responsible for the implementation if the plan in which tasks, responsibilities, targets, and timeframe should be underlined.
▪ Training individuals responsible for implementation on how to follow up performance indicators of the plan and to take appropriate actions. This is done by the IAU project management office.
▪ Launching the developmental programs and initiatives within the college sectors.
▪ Following up implementation of the programs and initiatives as per the specific timeframes.
4.1.2 Strategic Plan Monitoring System
▪ Optimizing the strategic planning unit which will monitor implementation of the strategic plan and coordinate among the College of Design academic departments.
▪ Appointing responsibilities for the developmental projects, this may need to formulate units and committees of faculty and employees to manage the implementation of the projects.
▪ Determining a coordinator for strategic planning at each department whose task is to follow up implementation and coordination with the college strategic planning unit.
▪ Providing necessary software to follow up implementation of the strategic plan at the college of Designing with the support of the Project Management Office at IAU.
▪ Developing a risk management study to ensure successful implementation of the strategic plan and avoid potential obstacles and challenges.
▪ Preparing the periodical reports associated with most important obstacles, suggestions, and recommendations and to submit to Dean of the college to be referred to the college advisory committee and the college council.
4.1.3 Preparation of the Operational Plans for Academic Departments and Programs
· Send the approved COD strategic plan to the departments to set their operational plans accordingly.
· Set the values for the KPI’s and connect them with the operational plan monitoring system, and follow-up this process annually.
4.2 Risk Management of the COD strategic Plan
The Risk Management Unit at Vice Deanship of Studies, Development AND Community Service handles risk management activities within the College of Design. The unit will be responsible for developing a Risk Management Plan for the COD Strategic Plan. The plan will address any risks/ obstacles that could hinder the implementation of the College objectives in the allocated time, with the allocated budget, along with developing risk mitigating
strategies. The persons responsible for the developmental plans will be in charge of reporting any specific risk, in addition to documenting the whole process to be included in the annual progress report of the Strategic Plan.
The Risk Management Unit and the Strategic Planning Committee at the College of Design are expected to identify intrinsic and extrinsic risks and communicate with the Dean about the situation and request for alternative measures. The Risk Management Plan of the COD Strategic Plan will be designed to identify, evaluate, and reduce, or eliminate potential causes for delay or prevention of implementation of the developmental projects. The basic procedures in such situations would be to:
▪ Identify the risk: Risks include any events that cause problems in any component of the process.
▪ Analysis and evaluation of the risk: with determination of the risk likelihood and consequences
▪ Avoidance: Changes in the strategy or process to avoid the risk.
▪ Mitigation: Develop solutions, options, actions to reduce the risk.
▪ Monitor the risk: either for reduction or elimination.
▪ Share the results with stakeholders.
▪ In uncontrollable situations, transfer the risk to a third party.
▪ Accept and decide to take the risk.
5 References
− Abdellatif, Mahmoud Ahmed, (2016), The simplifying- integrating approach to deal with contemporary design, planning and urban development problem. Scientific Publishing Center, Imam Abdulrahman Bin Faisal University, Dammam (Arabic Text).
− Vice Presidency for Studies, Development and Community Service (2018) Strategic and Operational Plan of Abdulrahman bin Faisal University.
− Vice-deanship for Studies, Development and Community Service of the College of Design, (2018) COD Strategic Plan (2018-2022), Imam Abdulrahman Bin Faisal University.
− Vice-deanship for Academic Affairs of the College of Design, (2017) Program Self-study Report, Imam Abdulrahman Bin Faisal University.
− Deanship of Quality and Academic Assurance, Imam Abdulrahman Bin Faisal University, CES, PES, SES survey results for College of Design for the years (2018 to 2020).
− Deanship of Quality and Academic Assurance, Imam Abdulrahman Bin Faisal University, Alumni and Employer survey results for College of Design for the years (2018- 2020).
6 Appendices
6.2 Approval of Strategic Plan by the College of Design Council
6.4 Timeline for COD Strategic Plan
Table 6-1 Timeline for COD Strategic Planning 2021-2025
# Activity Responsibility Date
1 Establish Strategic Planning Committee Dean 3 March 2021 2 Review all Stakeholders input from
surveys and discussions VD SD&CS 6 March 2021
3 1st SP Committee meeting to discuss tasks for updating and aligning current plan with IAU strategic plan
Dean & SP
Committee 7 March 2021 4 Preparation of 1st draft of Strategic Plan VD SD&CS 8 March 2021 5 2nd SP Committee meeting to discuss 1st
draft Dean & SP
Committee 16 March 2021 6 Several focus group sessions Dean & SP
Committee 22 March- 31 March 2021 7 3rd meeting to finalize SWOT Analysis Dean & SP
Committee 4 April 2021 8 Preparation of 2nd draft of Strategic Plan
and review by Dean VD SD&CS & Dean 11 April 2021 9 Review 3rd and final draft and
recommendations of process owners SP Committee 05 May- 23 May 2021 10 Approval of the College of Design
Strategic Plan by the College Council (Meeting 13)
COD Council 08 June 2021
11
Submit Strategic Plan to the office of the Vice President for Studies, Development and Community Service for approval of its alignment study
Dean 4 July 2021
12 Proofread and Translate the English
version of the Strategic Plan to Arabic VD SD&CS & DQAA
Translation service Sept- Oct 2021 13 Submit Strategic Plan to the University
Administration Dean Dec 2021
14 Approval of the College of Design Strategic Plan by the IAU Council (Meeting 94)
IAU Council 24 January 2022
15 Monitoring and reporting progress of
COD Strategic Plan 2021-2025 SP Committee Annually
Report Supervised by Dr. Mai Ibrahim Shukri Dean of the College of Design
Report Edited and Designed by Dr. Reham M. Abdellatif
Vice Dean of Studies, Development and Community Service
Photographs used in the Report by
Faculty members and students at the College of Design