ORAL PRESENTATION
Essentials of Oral Presentation Preparation for Oral Presentation
Presentation of Information to an Audience Formation and Utilization of Audiovisual Aids Handling Questions Coming from the Audience
Question - 1
What is communication?
Communications:
Exchange of ideas and information
The purpose : transmission & reception of information
An idea or information not conveyed or used is an unnecessary burden for the mind
Value of information = its exchange rate
Question - 2
What are the major types of communication?
Types communicationOf
Written Oral Visual
Question - 3
When and where do you need to make an oral presentation?
Oral communication
Progress reports Sales promotions Conference & seminars Etc.
Written Visual
Efficient Way of Communication
When presenting a technical paper we are giving
– a display of our knowledge, – ability to apply it and
– personality.
Hence, it is important not only to us but also to our company and associates that we make an able presentation.
Essentials of Oral Presentation
Try to defeat stage fright
Remember that it takes two to
communicate
Use visual aids
Plan Prepare
Practice Present
Question - 4
What are the essential elements of the oral presentation?
Elements of Oral Presentation
1. Speaker
2. Audience
3. Visual aids
4. Material
Question - 5
How do you judge excellence in presentation?
Judging Excellence in Presentation
•Preparedness (delivery quality, absence of lengthy pauses, presentation length, effective use of aids).
•Poise (personal control).
•Delivery (conviction, forcefulness).
•Impact (ability of speaker to hold audience).
•Aids (clarity and quality of slides, models, etc.)
•Clarity (ease of understanding).
•Response to post-talk discussion
Question - 6
How do you plan for an oral presentation?
Planning for an oral presentation
Describe your audience
Define your purpose
Think positively
Make it short
Make the organization obvious
Make the ideas simple and vivid
Summarize and be prepared for questions
4 fundamentals
Before anything else: build your confidence
Why you Earned the right to deliver this talk
Why you are Excited about the subject
Why you are Eager to share it with your
audience
They want you to succeed!
Plan Prepare
Practice Present
Prepare for presentation
Prepare an attention-getting opening
Illustrate and support key points with evidences and visuals
Connect key ideas
Prepare a memorable close
Plan Prepare
Practice Present
Practice & review
Strong opening
Clear key points
Logical flow
Results achieved
Credible evidence
Memorable close
Timing!!!!!
Plan Prepare
Practice Present
Review your presentation visuals for
Clarity
Relevance
Eye-appeal
Visibility and readability
Quality
Memorability
Plan Prepare
Practice Present
PREPARE THE SETTING AND THE AUDIENCE
Inspect the room ahead of time
Forget about microphones and the like
Remove distractions
Inspect and test the equipment
Cool off the audience
Appoint a volume indicator
In a Presentation
Rely on the fundamentals
Make a positive first impression
Tune yourself to the audience
Hold the attention of the audience
Close your presentation to make a favorable lasting impression
Plan Prepare
Practice Present
TIPS ON PRESENTATION
Have an insurance policy instead of a manuscript
Use visual aids
Talk loudly, slowly, and vigorously
Plan Prepare
Practice Present
VISUAL AIDS
CLASSICAL
ELECTRONIC PRESENTATION
VISUAL AIDS -
CLASSICAL
ELECTRONIC PRESENTATION
ON-SCREEN PRESENTATION
DATA-SHOW
DATA-PROJECTOR
VISUAL AIDS
Audience Classical Electronic Small Flip-Charts On-screen Medium OH Projector Data-Show
Large 35 mm Slides Data Projector
TIPS ON USING VISUAL AIDS:
General
LANDSCAPE ORIENTATION
LIGHT/DARK BACKGROUND
SANS-SERIF TYPEFACE
PROPER LETTER/OBJECT SIZE USE A POINTER
PROPER LETTER & OBJECT SIZE
READABLE AT THE BACK OF THE ROOM
CHARTS AND DIAGRAMS: SIMPLE AND EASY TO READ
– DISTANCE BETWEEN THE VIEWER AND THE SCREEN
– LETTER HEIGHT
USE A POINTER
Pen
Pointer stick
Laser pointer
Electronic Pointer facilities
Charts & graphs
Simple and easy to read
Avoid charts and graphs as an easy way to get through a speech.
– decide what information is absolutely necessary and show only that. Edit statements and data for slides to be sure that the minimum information is used to support our verbal message.
Charts & graphs: simple and easy
to read
PROPER OBJECT SIZE
PROPER LETTER SIZE
10 points
12 points
18 points
24 points
32 points
48 points
72 points
Making Slides Attractive
Most kinds of data can be best represented in graph form rather than in tabular form.
– We must not use complex graphs and mathematical tables.
– We must keep graphs simple, with no more than two or three curves.
If we refer to one slide on several occasions, we better use duplicate instead of trying to return to the original.
The Questions Period
•For Juveniles
•For Experienced
Guidelines for Handling
Questions from the Audience
•No Break with Audience
•Armed with Plenty of Info
•Anticipate Many Questions
•Direct answers to whole audience
•Be Brief
•Stay on Top
•Know When to Stop
DON’T FORGET
ENTERTAIN YOUR AUDIENCE
– LET THEM FEEL THAT YOU ENJOY WHAT YOU ARE DOING
– LET THEM ENJOY YOUR TALK
– BE STRAIGHTFORWARD AND TO THE POINT
GIVE THEM A SMOOTHLY FLOWING WHOLE
Taxonomy of self-introduction
All what you have said must be true
Do not try to spell out every truth in every location
Your speech shall not be summarized, rather elaborated. In order to reach such a state, you have to make sure that every word you use is set according to scientific principles.
Taxonomy (cont.)
Your presence should not be dependent upon the absence of the others. You put in plain words what you have; the
ignorance of the others doesn’t justify you.
“A person finds a place for himself in an assembly with his costume and
appearance, he keeps up his position with his behavior and dialogue.”
Guides from Koran
“Let them fear God, and speak words of appropriate (comfort) !” (Nisaa 9)
“Say not to them a word of contempt, nor repel them, but address them in terms of honour!” (Al-Isra 23)
“Speak to them Words of kindness and justice !” (Nisaa 8)
“Yet speak to them a word of easy kindness!” (Al-Isra 28)
“Those men, - God knows what is in their hearts; so keep clear of them. But admonish them, and speak to them a word to reach their very souls!” (Nisaa 63)
Rubrics for Evaluating Written and Oral Presentations
Written
Expression of ideas
Organization
Use of graphs and tables
Neatness
Grammar and spelling
Writing style
Document formatting
Oral
Presentation style
– Personal appearance – Speaking clarity
– Empathy – connection with audience
– Responds to questions and comments
Content and quality
– Language – Organization
– Presentation and references
– Audio-visuals
EE 499 Grading Rules
IP, F or DN at the end of 1st term
1st term (35 marks)
– Lectures (10 marks)
– Conceptual Design Report (CDR) (5 marks)
– Supervisor’s/coordinator’s evaluation (20 marks)
2nd term (65 marks)
– Final report evaluation by committee (10 marks) – Evaluation of progress (15 marks)
– Evaluation of prototype and final report (15 marks)
– Examination committee (25 marks)
F and DN Grades
DN: Missing more than 25% of lectures and team meetings
F:
– Not submitting the conceptual design report – Supervisor doesn’t return the grade sheet – Overall 1st term score is 20 or below
If one team member receives DN or IP and others receive IP, that respective members drops from the team and joins a fresh team next term.
Conceptual Design Report (CDR)
Submitted by the project teams by
Saturday, 31/12/2011G (6 Safar, 1433H) (hard and soft copies)
Evaluated for format by Dr. Bahattin Karagözoğlu
It will be evaluated by the ABET project committee for the content
It will carry 5/100 marks of the project work
CDR – Format
Title page
Summary (abstract)
Table of content with page numbers
Body of the report
References and appendices
Evaluation of Content of CDR
1. Situation description and problem definition (10)
2. Advisory committee and multidisciplinary team (2)
3. Background search, literature review and standards (8)
4. Problem formulation (15)
5. Alternative solutions (8)
6. Work plan and timing diagram covering activities in the project (4)
7. Distribution of team roles and responsibilities (3)
Supervisor’s/consultant’s evaluation of 1
stterm (5 marks each)
Contribution to the project team and sharing responsibilities
Independence and life-long learning
capability demonstrated by the students
Paper design with proper engineering design methodologies
Handling and competence in carrying out the individually assigned project tasks
Duties for next week
Study chapters 10 (safety) and be ready for a quiz
The term paper is due in two weeks time.
Read the assignment carefully and spell out any unclear points in the next lecture.
