Policies and
procedures Guide
Approved in college council no.9 2020/2021
Preface
Bachelor program has sought to achieve a new future vision through which it can achieve its strategy, plans and development actions to reach the ranks of global leadership. The program has been concerned with an important aspect of quality in education, which is the aspect of policies and procedures, which the most prestigious universities in the world attach special importance to. Accordingly, the college of Medicine established the policies and procedures guide, which aims to create a supportive climate for staff and student based on legal foundations within the university, in an attempt to eliminate the wrong view and ensure a stable and successful university life.
The policies contained in this manual are prepared in accordance with the mission and vision of the college and program that promote fairness and academic excellence. Students and staff are expected to be thoroughly familiar with these policies and procedures.
The program, God willing, will work to support the staff and students Rights and provide all its material and human needs to play its role in promoting a culture of rights and duties among program employees through awareness and educational activities, programs, and events to spread these civilized concepts in the college community, which provides an ideal college environment for achievement and excellence, God willing.
The Dean of College of Medicine Dr. Abdulrahman Alduraywish
Contents
COLLEGE STRUCTURAL ORGANIZATION ... 6
VISION, MISSION AND OBJECTIVES ... 7
Administration ... 8
COLLEGE COUNCIL ... 8
DEAN ... 10
VICE DEAN ... 12
Department council ... 13
COLLEGE DIRECTOR ... 14
Units ... 16
ACADEMIC AFFAIRS UNIT ... 17
Academic and Student Advising Unit ... 19
ADMINISTRATIVE & FINANCIAL AFFAIRS UNIT ... 21
ALUMNI AFFAIRS UNIT ... 22
CLINICAL SKILLS UNIT ... 24
COMMUNITY SERVICE UNIT ... 25
E- LEARNING UNIT... 27
EVALUATION AND EXAM UNIT ... 29
Postgraduate UNIT.... 31
QUALITY AND ACADEMIC ACCREDITATION UNIT. ... 33
Committees ... 35
CONTINUING MEDICAL EDUCATION & Staff Member Development COMMITTEE ... 36
Excellency committee ... 38
EXCUSES COMMITTEE ... 40
EXIT EXAM COMMITTEE ... 41
INTERNSHIP COMMITTEE ... 43
LABORATORIES AND devices COMMITTEE ... 45
POLICIES AND PROCEDURES COMMITTEE ... 47
SCIENTIFIC COMMITTEE FOR RESEARCH AND ETHICS ... 48
SECURITY AND SAFETY COMMITTEE ... 50
Students Activities Committee ... 54
STUDENTs DISCIPLINARY COMMITTEE ... 56
STUDY PLANS AND CURRICULA COMMITTEE ... 57
STUDY SCHEDULES COMMITTEE ... 59
Staff Members ... 62
EMPLOYMENT ... 63
Working hours ... 64
Allowances and compensation ... 65
Academic Supervisor ... 66
Job Description and Responsibilities of Block Committee ... 68
Job Description of seminar Committee (and the chief of the committee) : ... 69
Job Description of Problem Reviewing Committee: ... 70
Main purpose: ... 70
Job Description and Responsibilities of Block Organizer ... 71
In the planning phase: He/ She is responsible of: ... 71
In the Implementation Phase: ... 71
In Post-implementation Phase: ... 72
Job Description and Responsibilities of Block Co-Organizer: ... 73
Job Description and Responsibilities of Panel Discussion Moderator ... 73
Before the panel: ... 73
At the beginning of the panel: ... 74
During the discussion: ... 74
The moderator is also a panel participant: ... 74
Bring the discussion to closure: ... 74
Invite questions from students: ... 74
Conclude the panel discussion: ... 74
Report to block planner & medical education unit: ... 74
Job Description of the Clinical Skill Lab Coordinator ... 75
Introduction ... 75
Role towards Clinical Skill Lab Committee: ... 76
Job Description of Field Training Coordinator: ... 76
Job Description of the Central Exam Control committee (CECC) ... 77
Job Description Chief Examination Invigilator ... 77
Job Description of Examination Invigilator ... 79
Employees ... 81
Deanship Office and Secretarial Affairs ... 82
Secretary ... 83
Administrative Assistant ... 84
Direct Manager ... 85
Reporter ... 85
Supervisors Medical Supply Unit [Medical] ... 86
Academic Affairs Officer ... 87
Academic Researcher ... 88
Information recorder ... 89
Exams unit Officer ... 90
Exam Researcher ... 91
Information Register ... 92
Student Academic Advising Unit officer ... 93
Quality and Accreditation Unit Officer ... 95
Administrative Development Researcher ... 97
Laboratory and medical laboratories unit officer... 98
Laboratory Specialist ... 100
Nursing technician ... 101
Director of Medical Clinics Department... 102
Patient Affairs Officer ... 103
receptionist ... 104
Responsible Nursing Unit ... 105
The executive rules for studying at the Faculty of Medicine, Jouf University (the new study plan) for awarding a bachelor's degree in medicine and surgery ... 107
Conditions for admission to the College of Medicine: ... 107
Degrees and length of study: ... 107
Internship Program... 108
Curriculum Map: ... 111
System of exams for the stage of basic medical sciences ... 115
General rules for exams ... 118
Policies ... 130
Intellectual property rights protection policy at Al-Jouf University ... 131
Jouf University Academic Quality Assurance Policy ... 138
Jouf University communication policy with graduates ... 149
Jouf University's Outstanding Performance Award Policy ... 151
Monitoring the quality of teaching and learning at Jouf University ... 156
Policy for developing and creating academic programs and RASCI ... 168
Policy of examinations and student evaluation ... 174
Policy of verifying the standards of achievement for students at Jouf University ... 201
Policy stimulates and support for Jouf University employees to participate in community activities ... 207
Professional and personal development policy at Jouf University ... 211
Student retention policy and increased completion rates ... 216
The policy of attracting external beneficiaries to Jouf University ... 225
The policy of rights and benefits related to providing advice and services to other sectors outside the university ... 227
University risk management policy ... 232
The university's support mechanism for faculty members to conduct joint research with external bodies and encourage graduate students to participate in research and scientific activities ... 243
University policies for marketing and commercial investment of innovations and scientific production for its employees ... 249
Workload policy ... 258
References ... 263
