HOUSEKEEPING - Hotel/Motel Operations: An Overview

The housekeeping department is responsible for the cleanliness, appearance, and condition of the entire hotel. This includes public areas (such as the lobby, public rest rooms, and meeting rooms) as well as individual guest rooms.

A hotel's income depends on the number of rooms occupied at any given moment. It is the housekeeping department's responsibility to efficiently keep as many rooms as possible in a ready condition. Informa- tion regarding ready rooms, those ready for a new guest, must be con- veyed to the front office immediately, or a sale might be lost. With

computerized communications systems, the housekeeping department can convey room availability to the front desk almost instantaneously.

The housekeeping department can also be responsible for more glamorous jobs such as interior decorating and arranging fresh flow- ers for VIPs. Don't think only of running a vacuum cleaner when you hear the word "housekeeping." An efficiently managed housekeeping department is vital to the smooth operation of a hotel.

BASIC DUTIES OF THE HOUSEKEEPING DEPARTMENT

Guest Rooms. Cleaning guest rooms involves the fo11owing: Bed linen is changed daily, the furniture is dusted, ashtrays emptied, and the carpet vacuumed. The bathroom sink, toilet, tub, and floor are scrubbed. Clean towels are put in place. Supplies such as matches, soap, shampoo, tissue, and hotel literature are left.

The rooms must be kept in good repair. The executive housekeeper makes periodic checks for maintenance needs. For example, certain rooms might need to be closed for a day or so in order that they can be painted. The housekeeper keeps track of those rooms that need redecorating; for example, frayed bedspreads may need to be re- placed. In some hotels, a maintenance request form is left on the night stand for the guests' convenience. This form is filled out and brought to the front desk for any nonurgent repairs.

Public Rooms. Cleaning public rooms is almost a 24-hour job in a large hotel. Of course, the lobby must be kept spotless for that all- important first impression on the guests. Public restrooms need to be spot-cleaned throughout the day and into the night until all restau- rants have closed and meetings have adjourned.

Outside Grounds. The outside grounds of a hotel might be there- sponsibiUty of housekeeping, another separate department within the hotel, or an outside contractor. Keeping the shrubbery, grass, and

Chapter 7 Housekeeping, Engineering, and Security

There's a problem!!!!

To notify the Housekeeping, Maintenance, or Engineering departments of a problem in your room, please drop this card at the front desk. We will correct the problem promptly.

Room No. ________ _ Date: __________ _ Description of problem:

Sorry you were inconvenienced. The Management

(For front office use)

Date: _______ _ Time received: ________ _ Department assigned: --- Time dispatched to department:

Solution: ---

Time and date resolved: _____________ _

FIGURE 7-1

Card used by guests to request repairs or supplies

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flower beds in trim condition is a big job. At resorts with pools and tennis courts, recreation departments will usually handle this cleaning and maintenance.

Special Requests. Special requests that are handled by housekeeping involve such things as setting up baby cribs or loaning hair dryers and irons. The department must keep an inventory of these items. The housekeeping department also is in charge of "lost and found" items.

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In some hotels the housekeeping department also employs a repair or maintenance staff. Usually the need for repairs would be con- veyed to the engineering department. Close coordination between the housekeeping department and the maintenance and engineering departments is a must.

HOUSEKEEPING PERSONNEL

Executive housekeepers must have excellent people skills since their staff is so large and diverse. In certain parts of the country it is help- ful if executive housekeepers speak a second language since many workers may be immigrants. They also must be extremely organized,

for they maintain an extensive inventory of supplies that must be or- dered and kept on hand. Salaries for executive housekeepers in large hotels can be quite high.

The executive housekeeper hires a staff, which, depending on the size of the property, can consist of an assistant or several assistants and possibly a secretary. The housekeeping offices are usually located in or near the linen room- the heart of the housekeeping department. In a large hotel there is usually one supervisor for every two floors or for certain blocks of rooms. These supervisors, along with the executive housekeeper, inspect rooms that have been cleaned and those that are vacant to be sure they are ready. Larger hotels have checkers that inspect for the supervisors. These people spot-check be- hind the room cleaners for cleanliness and repairs.

The executive housekeeper acts as contractor for certain cleaning jobs. For example, due to the danger of exterior window washing, re- quests for proposals (RIPs) are sent out to several companies who then bid on the needs described. An annual contract may be in force for such deep cleaning as carpet shampooing.

With a computerized system, the executive housekeeper can check the status of each room hour by hour. The computer screen in Figure 7-2 shows seven rooms occupied and the number of nights the guests will remain. Nine rooms are on change (OC) or being cleaned and seven are ready, which is indicated by not having a no- tation. As rooms are cleaned, the executive housekeeper conveys this information to the front desk via the housekeeping department computer.

In the morning the executive housekeeper sends a rooms report to the front desk. From this a discrepancy report is made. This report coordinates with front-desk records which rooms are occupied. It shows if a room that is supposed to be vacant is in use, and also the

Chapter 7 Housekeeping, Engineering, and Security 121

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FIGURE 7-l

Housekeeping report

opposite- if a room that is supposed to be occupied is vacant. The discrepancy is then thoroughly investigated. The evening rooms report summarizes ready rooms available for rent.

Room Cleaners

The majority of workers in the housekeeping department are ^room

cleaners. They clean the guest rooms, the public areas including public rest rooms, and the executive offices. They work shifts and must perform up to the standards set by the establishment. Since they have contact with the guests, room cleaners should have pleas- ant personalities.

122 Chapter 7 Housekeeping, Engineering, and Security

FIGURE 7-3

Most employees in the housekeeping department are room cleaners.

Checkers. Checkers or supervisors can check the thoroughness of room cleaners, and new electronic devices can check their effi- ciency. One such monitor has the room cleaner dial on the room phone a code which gives such information as the room number and a personal identification. Upon leaving the room a "finished"

or "ready" code is dialed. The executive housekeeper receives these messages on a computer and thus knows at all times the status of each room, as well as where the room cleaners are, and the time it takes them to do a job.

Room cleaners and checkers use the room inspection lists shown in Figure 7-4 to be sure they've completed the work. Notice these lists not only involve cleaning duties but also ask the cleaner to pinpoint structural problems and inventory shortages.

Laundry Personnel

There are two alternatives to linen procurement. Hotels may rent linens from large suppliers who deliver the sheets, pillowcases,

Chapter 7 Housekeeping, Engineering, and Security 123

......................................................

DO BEDS MEET THE FOLLOWING STANDARDS?

Made correctly Pillows fluffed Bedspread fresh

and clean

DO FLOORS MEET THE FOLLOWING CRITERIA?

Carpets vacuumed Wood floors scrubbed ARE THE FOLLOWING

ITEMS FREE OF DUST?

Desk tops Dresser tops Table tops Headboard Chair arms Chair rungs

Tops of picture frames Baseboards

Lamps and shades Top of window frame Window sills

Inside of drawers Closet shelves Telelphone

FIGURE 7-4

ROOM INSPECTION LIST CLEANING CHECK

YES NO

ARE THE FOLLOWING

BATH ITEMS CLEAN? YES NO Basin

Underside of basin Pop-up stopper

Toilet seat, both sides Tub/shower

Shower curtain Floor tile

Is the toilet seat band in place?

DOES THE ROOM CONTAIN THE FOLLOWING ITEMS?

Ten coat hangers

Room and bath trash cans __ __

Three ashtrays Matches

Soap Towels

Washcloths Tissue

Two rolls of toilet paper Sanitary bags

Shoe shine cloth Shampoo

Body lotion

Do not disturb sign Rate card

Tent card

Postcards/stationery Menu

Hotel events guide Phone book

Bible Glasses Ice bucket

Room inspection list-cleaning check

124 Chapter 7 Housekeeping, Engineering, and Security

DO THE FOLLOWING ITEMS WORK

PROPERLY?

Doors Windows Closet doors Drapes

Locks

DO THE FOLLOWING ELECTRICAL ITEMS WORK PROPERLY?

Light switches Bulbs

Air conditioning Heating

Filters Television Telephone

ROOM INSPECTION LIST MAINTENANCE CHECK

YES NO

DO THE FOLLOWING BATH ITEMS WORK PROPERLY?

Faucets Toilet

Toilet seat Heat light

Shower enclosure DO UPHOLSTERED ITEMS MEET THE

FOLLOWING CRITERIA?

Are chairs, etc., clean and unfrayed?

Is the bedspread in good condition?

Is the mattress firm and turned?

Are lampshades clean?

Are rugs and carpeting clean and fresh?

YES NO

CHECK OVERALL CONDITION OF ROOM YES NO

FIGURE 7-4

Is wall covering fresh?

Are walls free of nicks and scratches?

Is furniture in perfect condition?

Are windows free of cracks?

Do drapes open and close properly?

Are bulbs the proper wattage?

Do dresser drawers slide easily?

Are glass tops clean and unscratched?

Room inspection list-cleaning check ^(continu^e^d)

Chapter 7 Housekeeping, Engineering, and Security 125

towels, tablecloths, and napkins that a hotel needs on a daily ba- sis. Hotels using these suppliers are renting their linen needs. In- stead of renting linens, a property might own the linen and care for it in its own laundry. Washing machines can handle up to 7,000 pounds of laundry per hour. If the hotel has its own laundry facil- ity, the executive housekeeper's job is tremendously expanded and would involve supervising more employees, possibly including sewing personnel.

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