Municipal Transformation and Institutional Development
To provide effective and
efficient Human Resources Management
Services
Approved organogram
1 Approved orgonogram
An approv
ed/
adopte d orgono
gram
A position of Director Planning has
been identified and
will be proposed to council by the
24th of November
2010.
N/A
No changes made on the current organogram
N/A
Position approved by Council and awaits adoption of
organogram by Council.
N/A N/A
Number of Black staff employed in management
5 1
No appointments
done due to financial constraints.
1
No appointments
done due to financial constraints.
2
No appointments done due to financial
constraints.
1
No appointments done due to financial
constraints.
Women employed by
the municipality
90 22
The target was not met
– only two females were
employed and this was
because of the budget constraints.
22
The target was not met – only two females were employed
and this was because of the
budget constraints.
22
Target not met, due to financial constraints.
22
Target not met, due to financial constraints.
Youth employed by
the municipality
41 10
Only 5 youth were appointed
due to financial constraints.
10
No appointments
done due to financial constraints.
10
Target not met, due to financial constraints.
10
Target of 10 not reached, due to financial constraints.
Employees with disabilities employed by
the municipality
1 Person with disability employed by the
municipality
n/a
No appointments
done due to financial constraints.
n/a
No appointments
done due to financial constraints.
n/a None
1 Person
with disability employe d by the municip
ality
None
124
Municipal Transformation and Institutional Development
continued…
Approved Workplace Skills Plan
1 Skills plan must be in place
by 1 July 2010
Skills plan must be in place
Skills plan was approved and
submitted to the Dept of
Labour on the 30th of June 2010.
Training courses attended as
per Annexure
“A”.
Give progress
on impleme
ntation of skills plan
Training courses attended as per Annexure “B”.
Give progress
on impleme
ntation of skills
plan
Target not met due to cash flow
problems.
Give progress
on impleme
ntation of skills
plan
Target not met due to cash flow
problems.
Budget spent on Work Place
Skills Plan
1.00% 0.25%
An amount of R52 120.00
was spent.
0.50%
An amount of R19 250.00 was
spent.
0.75% None 1.00%
Scarce Skills Policy
1Adopted scarce skills
policy
Scarce skills plan present
ed to Manco
and adopte
d by council
Scarce skills policy was submitted to
Manco for comments.
n/a
Comments received were incorporated into
policy.
n/a
Policy to be submitted to Council
for approval.
n/a
Policy to be submitted to Council
for approval.
Recruitment policy
Review recruitment policy by year
end
n/a n/a
Recruit ment plan reviewe
d and adopted
Recruitment Plan is
being reviewed. n/a To be submitted to Council.
Provision of secretarial
services
40 meetings as per approved yearly program
10
a) 3 Exco meetings.
b)2 Council meetings.
c)4 Tender committee meetings.
Shortfall Standing Committees not meeting.
10
a) 2 Exco meetings.
b) 1 Council meeting.
c) 1 Human Resources Committee.
d) 1 Tender Award Committee.
Shortfall Standing Committees not
meeting.
10
a) 2 Audit Committee
meetings.
b) 1 Council meeting.
10
a) 4 Council meetings.
b) 1 Tender Award Committee meeting.
c) 1 Tender Evaluation Committee meeting.
125
5 working days prior to meeting (distribution
notices)
5 working
days prior to meetin
g
Target was reached as
the department managed to deliver notices 5 working days
before the meetings
5 working
days prior to meeting
Target was reached as the
department managed to deliver notices 5
working days before the
meetings
5 working
days prior to meeting
Target was reached as the department managed to deliver notices 5 working
days before the meetings where necessary.
5 working
days prior to meeting
Target was reached as the department managed to deliver notices 5 working
days before the meetings where necessary.
3 working days (compilation of
minutes)
3 working
days
Target was reached as
the department managed to compile the minutes of all
meetings within 3 working days
after the meetings took place.
3 working
days
Target was reached as the
department managed to compile the minutes of all meetings within 3 working days
after the meetings took
place.
3 working
days
Target was reached as the department managed to compile
the minutes of all meetings within 3 working days after the meetings took
place.
3 working
days
Target was reached as the department managed to compile
the minutes of all meetings within 3 working days after the meetings took
place.
To conform to the Batho Pele Principles
Community
surveys 2
A plan has been established &
submissions will be available in
the 3rd quarter.
1
A plan has been established &
submissions will be available in the 3rd quarter.
1
Develop a consumer charter
31/12/10 31/12/10 NA NA
To implement an effective organisational and individual performance management
system
Quarterly performance
reports prepared within 10 days of quarter end
Quarterly 10/8/20 10
Target was not met because divisional managers did not submit on
time
8/01/201
0 Target was met. 9/4/2011
Target was not met because divisional managers did not
submit on time
10/08/11 Target was met.
Draft Annual Performance
Report submitted to
Auditor General
8/31/2010 8/31/20 10
Target was not met because divisional managers did not submit on
time
- Target was met. - N/A - N/A
126
To develop and implement
the Municipal Turn Around Strategy
Achievement of the approved Municipal Turnaround
Strategy
100% 25%
Turnaround Strategy was
updated monthly.
50%
Turnaround Strategy was
updated monthly.
75%
Turnaround Strategy was updated
monthly.
100%
Turnaround Strategy was updated
monthly.
To provide effective communicatio
n solutions
Develop and implement communicatio
n strategy
1 -
Communicati on strategy developed
and implemented
by 12/31/2010
1
Communication strategy developed and
implemented 12/31/2010
- -
Good Governance,
Community Participation
and Ward Committee
Systems
Good Governance,
Community Participation
and Ward Committee
Systems continued…
To undertake on-going research to the benefit of
the district.
Creation of database of research areas/projects
Y
Identific ation of the researc
h project
Source funding for the research
project
Underta ke identifie
d research
project
Compile and submit
the research report to Manco Research
projects undertaken
4 1 1 1 1
Sourcing of funding for research/rese
arched projects
4 0 0 0 4
To ensure an effective internal audit
and risk management
strategy
Implementatio n of action plan stemming
from Auditor General's
findings
100% 30% 100%
To actively involve the community
and stakeholders in the affairs of
the municipality
Awareness campaigns
1 awareness campaign for payment of
services
n/a n/a n/a
1 awarene
ss campaig
n for payment
of services
127
Mayoral im
bizo's 1
Mayoral roadshow was held on
02/09/10 Sept at Hambrook.
Soil turning event was held
on 25 Nov at Burford, Hobsland &
Manzini.
Water project hand over at
Nkuthu on 25/11/10.
World Food Day on 18/01/11 at Umtshezi, Ward 3.
Spring Water Protection Supply Project handover on
30/03/11 at Okhombe, Okhahlamba.
1
Sanitation Project hand over on 12
April at Wasegangadweni.
Sanitation & Water Project hand over on 01 May at Matiwane.
Budget participation imbizo’s (see
supporting documents) Adverts in
local media 7 3 4
To develop, review and implement policies, procedures, by-laws and sector plans
Assessment / Documentatio n of policies, procedures, by-laws and sector plans
n/a n/a
Have a draft of all reviewe
d policies
All reviewe
d policies must be adopted
Develop new policies, procedures, by-laws and sector plans
where necessary
100% n/a
A public participation
framework has been developed,
will be submitted to
Manco and Council for comments and adoption
n/a n/a 100%
Review existing policies, procedures, by-laws and sector plans
where necessary
100% n/a 40% 60% 100%
Effectively implement policies, procedures, by-laws and sector plans
100% 100% 100% 100% 100%
Financial Viability and
Financial Management
To actively participate in IGR structures
Audit opinion
2009/10 Unqualified n/a n/a Unqualifi
ed Target was met. n/a N/A
128
Basic Service Delivery and Infrastructure Development
To facilitate a swift response to incidents of
disaster
Review the disaster management
plan
1 Adopted reviewed
disaster management
plan.
Appoint ment of
a service provide
r and review thereaft er.
Service provider was not appointed because I was busy analysing myself internally.
Adopt the reviewe
d disaster manage
ment plan by 12/31/20
10
The disaster management plan was not reviewed because of no service provider
appointed. It was not completed
checking, analysing internally during
the targeted time.
n/a
Reviewal of plan was delayed due to
the relevant Standing Committee
failing to meet.
n/a
Reviewal for Disaster Management Plan will be advertised at the beginning of July
2011.
District disaster management advisory forum
4 meeting held per year
1 meetin
g per quarter
District advisory forum met in
July 2011
1 meeting
per quarter
Forum did not sit because there were no items
1 meeting
per quarter
Forum did not meet because there were
no items
1 meeting
per quarter
Forum meeting is scheduled for
12/07/2011 Operational
Joint Committees
When disaster is reported the OJC must meet within 24 hours
24
hours n/a 24 hours
Flood committee met on 23/12/2010
24 hours
No disasters were reported &
committee members were updated telephonically.
24 hours
No disasters were reported &
committee members were updated telephonically.
Strategic Planning and Economic Development
Strategic Objective
Measurable Objective/O
utput
Target Q1 Q1
Achieved Q2 Q2
Achieved Q3 Q3
Achieved Q4 Q4 Achieved Strategic Objective To ensure
integrated development
planning
Adopted IDP 2011/06/30 - - - 2011/06/30 2011/06/20
To ensure integrated development
planning Spatial
development framework
2011/06/30 - - - 2011/06/30 2011/06/20
Land use managemen
t system
2011/06/30 - - - 2011/06/30 2011/06/20
IDP Process
Plan 2010/09/30 2010/09/30
Approved by Council 31/08/10
- - -
IDP Framework
Plan
2010/09/30 2010/09/30
Approved by Council 31/08/10
- - -
129
To implement an effective organizational and
individual performance management
system
Performance Managemen
t Systems
Yes n/a n/a n/a n/a
To implement an effective organizational and
individual performance management
system
Adopt Performance Managemen t Framework
2010/09/30 2010/09/30
Service Provider required
to incorpora te all new
legislativ e changes.
Have started to engage a suitable
service provider to update
the Framewo
rk and provide training.
- - -
Quarterly performance
reports prepared within 30 days of quarter end
Quarterly 2010/10/31
Submitte d 10/09/20
10
2010/01/31 Submitted
10/07/2010 2011/04/30 Submitted
07/08/2011 2011/07/31 Submitted 07/08/2011
Mid year performance
report
2011/01/25 - - 2011/01/25
Compiled but not submitted
due to incompletio
n
-
Draft Annual Performance
Report submitted to
Auditor General
2010/08/31 2010/08/31
Submitte d 10/09/20
10
- - -
130
Draft Annual
Report 2010/11/30 - 2010/11/30
Completed end November
2010
- -
Table Annual Report
2011/01/31 - - 2011/01/31 Tabled
01/27/2011 -
Oversight
Report 2011/03/31 - - 2011/03/31
Compiled 3/05/2011,
but no Oversight Committee in place and
removed from Council Agenda
-
To provide effective Information Technology solutions
Implement District Information Managemen t System
(DIMS)
2011/06/30 - - - 2011/06/30
Not achieved due to complications
with the composition of the Adjudication
Committee
To provide effective Information Technology solutions
Develop IT
Policy (ITIL) 2010/12/31 - 2010/12/31
Draft policy developed, assessed by AG and
some inclusions
proposed prior to adoption
- -
Implementati on of the IT
Policy
50% - - 25%
2.5% due to cash flow constraints
50% 5% due to cash flow constraints To stimulate
sustainable economic development and to
reduce poverty within the District
District growth and development
summit
1 - 1 Target not
achieved - -
To stimulate sustainable economic development and to
reduce poverty within the District
Functioning District LED
forum
4 1
District Consume
r Forum meeting held on 6
August 2010
1 Target not
achieved 1
Target not achieved due to run- up of the elections
1
District Consumer Forum meeting held on 11 April
2011
131
Develop SMME
Policy
2010/09/30 2010/09/30 Not
achieved - - -
Develop SMME Program
2010/09/30 2010/09/30 Not
achieved - - -
SMME Program implemented
90% - 30%
Included in Social Economic
Activities Budget (Vote: 405
405 004)
60%
Included in Social Economic
Activities Budget (Vote: 405
405 004) R1,355,208
(67.76%)
90%
Included in Social Economic Activities Budget
(Vote: 405 405 004) R1,982,621
(99.13%)
Implementati on of the LED plan
90% 20%
11.36%
spend on Indaka Poultry Project
40% 60%
28.11%
Spend (R562,169)
on LED Program vote (405 405 008)
90%
97.97% Spend (R1,959,455) on
LED Program vote (405 405
008) Jobs created
through the municipality'
s LED initiatives
2000 0 400 764 600 960 1000 960
To promote tourism within the District
Implementati on of the tourism plan
90% 20%
Only budget allocated
for District Marketin
g Strategy,
see below
40%
Only budget allocated for District Marketing Strategy, see below
60%
Only budget allocated for
District Marketing
Strategy, see below
90%
Only budget allocated for District Marketing
Strategy, see below
To promote tourism within the District
132
Functional District Tourism fora
4 1
Forum meeting held on 22/09/10,
but very poor turnout
1
Conducted meetings
with Okhahlamb
a and Umtshezi
during December
2010 in order to have a functional
district Forum
1
Attended meetings of local tourism forum for Imbabazane and Emnambithi as
local truism forums have seized to be functional
Publish tourism brochure
2011/06/30 2011/06/30
No new publication, as
stock was still available
To develop a marketing strategy
Develop marketing
strategy
2010/12/31 2010/12/31
Terms of Reference Drafted, no progress due to cash
flow situation
To develop a marketing strategy
To actively involve the community and stakeholders in the
affairs of the municipality
Budget and IDP roadshows
7 7
18, see advert in Herald dated
26/4/2011
To actively involve the community and stakeholders in the
affairs of the municipality IDP
representati ve forums
2 1 Will meet in
quarter 3
Held on 4
March 2011 1 1 - held 28 April 2011 Sector
department meetings
5 1 1 Will meet in
quarter 3 1 Did not take
place Adverts in
local media 7 3 4
1, see advert in Herald dated
26/4/2011
IDP managers
Forum
4 1
30 July 2010, PP
and FP circulated to all LMs
and COGTA
1 Will meet in
quarter 3 1
Combined with the RF held on 28
April 2011
133
To develop, review and implement
policies, procedures, by-laws
and sector plans
Establishme nt of a buffer zone around the world
heritage sites
4 1
24 August
2010 - Buffer Technical
Comm Meeting
1
18 November
2010 - Maloti- Drakensber
g Route Workshop
1 1
14 April 2011 - Buffer Zone
Techncial Committee
meeting
To develop, review and implement policies, procedures,
by-laws and sector plans Table mid-
year performance
report
2011/01/25 2011/01/25
SDBIP for 2011/12 approved by
Mayor 28 days after approval of
Budget
28 days after approval of
budget
28 days after approval of
budget
Budget apprived 20 June 2011
To implement programs to promote women,
youth, senior citizens and people
with disabilities
Outreach programs for
women, youth, senior
citizens and people with disabilities
4 1
Women’s Day event held on
14 August
2010
1
1) KZN Golden Games -
23-28 October 2010 2) Disability Parliament
and Internation
al Day for People with
Disability - 29/11- 2/12/2010
1
None, due to political run-up
1
None, due to new council being
established
To implement programs to promote women,
youth, senior citizens and people
with disabilities
Develop policy for awarding bursary
2010/12/31 - 2010/12/31
Initiative not supported
- -
Bursaries
awarded 100% - - 100% -
134
To promote gender equality within the
district
Functioning Gender Working Committee
4 1
Gender Working Committe
e Meeting 3 August 2010
1
Disability Forum - 12 November
2010, Gender Forum - 4 December 2010, Senior Citizens Forum - 22 November
2010
1
Gender Forum held
on 8 February
2011
1
Gender consultation held
on 23 May 2011
To promote gender equality within the
district
To promote sport, arts and culture within the district
Sporting events held/support
ed
2 1
Mayoral Cup 31 July - 1 Aug 2010
1
Kwanaloga games - 10-14 Dec
2010
- -
To promote sport, arts and culture within the district
Support provided to
local sporting structures
400000 100000
R200,000 to SAFA
from uThukela
District Associati on Vote
100000
R95,789.47 from Promotion
of Sports budget
100000
R45,123.78 from Promotion
of Sports budget.
Under expenditure due to cash
flow
100000
R177,854.71 from Promotion of
Sports budget.
Cultural events held/
supported
1 - 1
Ingoma (Weenen)
27 December
2010
- -