PHASE 5: APPROVAL
2.4 PROCESS OVERVIEW: STEPS AND EVENTS .1 Joe Gqabi District Municipality IDP Framework
IDP Phase Time Frames
Preparatory Phase By the 30June 2012
Analysis Phase By the 31 August 2012
Strategies Phase By the 30 September 2012
Project Phase By the 31 October 2012
Integration Phase By the 30 January 2013
Approval Phase (Draft IDP/Budget) By the 31 March 2013 Approval Phase (Final IDP/Budget) By the 30 May 2013 Table 5: Joe Gqabi District Municipality IDP Framework
2.4.2 IDP/Budget/PMS Process Plan for 2013/14 IDP
The municipality adopted a process plan in August 2012 in terms of Council Resolution 5/08/2012/MM. This process plan is in line with the District IDP Framework of Joe Gqabi Local Municipality.
PLANNING PHASE
ACTIVITIES TIMEFRAME DEADLINE
Planning process for the next three year budget July 2012 30 August 2012 Reviewal of previous year’s budget process and complete October 2012 12 October 2012
ACTIVITIES TIMEFRAME DEADLINE Budget Evaluation Checklist (BEC)
Compile and table in council Schedule of Key deadlines for:
Ø Preparing, tabling & approving of the budget Ø Reviewing the IDP
Ø Reviewing budget related policies Ø Consultation processes
August 2012 30 September 2012
Publish& make known simplified version of Schedule of Key Deadlines.
September 2012 07 October 2012
Identify, review options & contracts for Service Delivery agreements and entities
November 2012 02 November 2012
Identify & establish Committees & consultation forums for budget process
September 2012 31 October 2012
Publish& make known the composition of committees &
consultation forums
November 2012 30 November 2012
STRATEGIES
ACTIVITIES TIMEFRAME DEADLINE
Review IDP to determine strategic objectives for service delivery and development for the next three years budgets
February 2013 28 February 2013
Review of provincial & national government sector &
strategic plans
March 2013 12 May 2013
Review projections& proposed rates, taxes, tariffs &
services charges
March 2013 30 March 2013
Review IDP to determine projects to meet objectives and strategies
September 2012 31 October 2012
Review Organogram to meet objectives and strategies March 2013 31 May 2013 Review delegations in terms of MFMA May 2012 31May 2012
MALETSWAI LOCAL MUNICIPALITY IDP 2013/14 Page 42
ACTIVITIES TIMEFRAME DEADLINE
Review of:
Ø National & provincial policies & budget plans Ø Potential price increases of bulk resources (ESCOM
& DWAF).
Ø Potential salary increases
March 2013 12 May 2013
Engage provincial & national sector departments on needs/ priorities already received. Consider further inputs.
February 2013 30 March 2013
Engage provincial &national sector departments to expose departments on needs/ priorities of council and community.
September/October 2012
February/March 2013
Consolidate &prepare proposed budget and plans for the three years taking into account previous years performances
February 2013 30 March 2013
Draft initial revenue allocations to functional departments February 2013 30 March 2014 Draft operational expenditure per function / department:
Ø Personnel expenditure Ø General expenditure Ø Repairs & maintenance Ø Loan Commitments
Ø Contr. To Capital & IDP projects Ø Contribution to funds
February 2013 30 March 2013
Review budget-related policies February 2013 30 March 2013
Review& draft initial changes to IDP February 2013 30 March 2013 Engage provincial & national sector departments on
sector specific programmes for alignment with municipalities IDP
February 2013 30 March 2013
ACTIVITIES TIMEFRAME DEADLINE Engage community on proposed changes to IDP February 2013 30 March 2013
PREPARATION PHASE
ACTIVITIES TIMEFRAME DEADLINE
Finalize Service Delivery Agreements and entities February 2013 30 March 2013 Finalise Budget related policies for next financial year March 2013 31 March 2013 Review proposed national & provincial allocations March 2013 30 March 2013 Review District municipality allocations March 2013 30 March 2013 Finalise & submit to Mayor proposed budget & plans
taking into account:
Ø Mid-year review report
March 2013 30 March 2013
Engage community on:
Ø Service delivery agreements Ø Entities
Ø Budget related policies & tariffs increases; and Ø Reviewed IDP
Ø Proposed budget & service delivery plans
September/October 2012
February/March 2013
Engage provincial & national sector departments on finalisation of their inputs in the municipality’s IDP
February 2013 22 February 2013
Finalise Reviewed IDP (draft) March 2013 30 March 2013
Finalise Budget & Service Delivery Plans March 2013 30 March 2013 TABLING PHASE
ACTIVITIES TIMEFRAME DEADLINE
Mayor tables:
Ø Draft Budget & Service Delivery Implementation Plan
March 2013 31 March 2013
MALETSWAI LOCAL MUNICIPALITY IDP 2013/14 Page 44
ACTIVITIES TIMEFRAME DEADLINE
Ø Resolutions
Ø Service delivery agreements
Ø Budget related policies & tariffs increase and reviewed draft IDP and invites local community comments Accounting Officer publishes draft Budget & Service Delivery Implementation Plans, Resolutions, Service delivery Agreements, Budget related policies & tariffs increases and Reviewed draft IDP and invites local community comments
April 2013 30 April 2013
Accounting officer submits to National & Provincial Treasury and others as prescribed for the Budget & Service Delivery plans, Resolutions, Service delivery agreements, budget related policies & tariff increases and reviewed IDP
April 2013 30 April 2013
Consultation with National & Provincial treasury April 2013 30 April 2013 Revise Budget documentation in accordance with
consultative processes & taking into account the results from the third quarter of the current year
April 2013 14 May 2013
APPROVAL PHASE
ACTIVITIES TIMEFRAME DEADLINE
Public hearings and council debate May 2013 22 May 2013 Consider views of local community, national & provincial
treasuries and other national & provincial organs of state
May 2013 22 May 2013
Mayor to respond to submissions and table amendments for consideration
May 2013 31 May 2013
Accounting officer assist Mayor preparing final budget document taking into account consultative processes
May 2013 31 May 2013
Consider approval of budget documentation May 2013 31 May 2013
FINALISATION PHASE
ACTIVITIES TIMEFRAME DEADLINE
Council must approves budget by resolution, setting taxes and tariffs, approving changes to IDP and budget related policies, approving measurable performance objectives for revenue by source and expenditure by vote before start of budget year
May 2013 10 June 2013
Accounting officer must submit to the Mayor no later than 14 days after approval of budget a draft of SDBIP and annual performance agreements
June 2013 12 July 2013
Mayor must approve SDBIP within 28 days after approval of the budget and ensure that annual performance contracts are concluded
June 2013 26 July 2013
Mayor to ensure that the annual performance agreements are linked to the measurable performance objectives approved with the budget and SDBIP
June 2013 26 July 2013
Mayor submits the approved SDBIP and performance agreements to council, MEC for Local government and makes public within 14 days after approval
July 2013 31 July 2013
Accounting Officers publishes adopted budget and plans July 2013 31 July 2013 Table 6: IDP Process Plan