4.3 PRESENTATION OF RESULTS
4.3.3 Strategies and policies
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Table 22: Need for work-plan N=14
Need for work-plan Frequency Percent
Yes 4 28.6
No 7 50
Not Sure 2 14.3
Non-response 1 7.1
Total 14 100
Table 22 above shows that out of the 14 that indicated they do not have work-plan for digitization function, four (28.6%) thought it was necessary to have a work plan, seven (50%) thought it was not necessary and two (14.3%) were not sure whether or not it was necessary. One (7.1%) did not respond.
In response to questions 26 and 28, nine (81.8%) respondents out of the 11, who indicated in questions 25 and 27 that having a work-plan is necessary, they indicated that having a work-plan helped them or would help them to properly plan their daily work production and to monitor backlogs.
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Table 23: Digitization policy N=21
Availability of digitization policy Frequency Percent
Yes 8 38.1
No 2 9.5
Not Sure 11 52.4
Total 21 100.0
Table 23 shows that all 21 respondents responded. Eight (38.1%) indicated that the library had a digitization policy, two (9.5%) indicated that the library did not have a digitization policy and 11 (52.4%) were not sure whether or not the library had a digitization policy.
Table 24: Respondents involvement in the digitization policy development N=8
Involvement in digitization policy development
Frequency Percent
Yes 1 12.5
No 7 87.5
Total 8 100
Table 24 shows that out of the eight respondents who indicated that the library has a digitization policy, one (12.5%) indicated that he or she was involved and seven (87.5%) indicated that they were not involved.
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Table 25: Awareness of the digitization policy N=8
Awareness of the digitization policy Frequency Percent
At its inception 2 25
When I became part of the project 5 62.5
Non-response 1 12.5
Total 8 100.0
Table 25 shows that seven (87.5%) responded and one (12.5%) respondents did not respond to the question regarding when they became aware of the digitization policy.
Two (25%) indicated that they became aware at the inception of the project and five (62.5%) indicated that they became aware when they became part of the project.
Table 26: Digitization policy awareness process N=8
Digitization policy awareness Frequency Percent
At a meeting 5 62.5
From a colleague 2 25
Other 1 12.5
Total 8 100.0*
The results in Table 26 show that all eight respondents (100%) who indicated that the library has a digitization policy responded. Five (62.5%) indicated that they became aware of the digitization policy at a meeting, two (25%) heard from a colleague and one (12.5%) became aware by other means.
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Table 27: Respondents knowledge of what the digitization policy entails N=21
Knowledge on what the digitization policy
entails Frequency Percent
Yes 4 19.0
No 10 47.6
Not Sure 6 28.6
Non-response 1 4.8
Total 21 100.0
Table 27 shows that 20 (95.2%) responded and one (4.8%) did not respond to the question whether or not respondents know what the digitization policy entails. Four (19.0%) indicated that they knew what the digitization policy entails, 10 (47.6%) indicated that they did not know what the digitization policy entails and six (28.6%) were not sure what the digitization policy entails.
Question 34 asked respondents who indicated that they knew what the digitization policy entails, to specify what it entails. Out of the four respondents who had indicated that they knew what the digitization policy entails, three (75%) indicated that they were either not sure of the details or not sure how to respond to the question. One (25%) respondent stated that it covers the plan of the collections that need to be digitized.
Questions 35 and 36 asked respondents to indicate if the library had a strategic plan in place and, if they do is the theses and dissertation digitization project included in the strategic plan.
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Table 28: Strategic plan for UKZN library N=21
Responses
Availability of the strategic plan Inclusion of the digitization project in the strategic plan
Frequency Percent Frequency Percent
Yes 16 76.2 6 28.6
No 1 4.8 1 4.8
Not Sure 4 19.0 12 57.1
Non-response 0 0 2 9.5
Total 21 100.0 21 100.0
Table 28 shows that all 21 respondents responded to the question on the availability of the strategic plan. Sixteen (76.2%) indicated that the library has a strategic plan, one (4.8%) indicated that the library does not have a strategic plan and four (19.0%) were not sure whether or not the library has a strategic plan in place. Table 28 further shows that 19 (90.5%) responded to the question whether or not the UKZN theses and dissertation project was referenced in the strategic plan and two (9.5%) did not respond. Six (28.6%) indicated that the UKZN theses and dissertation digitization project is included in the strategic plan, one (4.8%) indicated that it is not included and 12 (57.1%) were not sure whether or not the UKZN theses and dissertation digitization project was included in the strategic plan.
A follow-up question was asked in question 37 to indicate how the library digitization was included in the library’s strategic plan. Out of the six respondents who indicated that the theses and dissertation digitization project was included in the library’s strategic plan, three (50%) did not respond and the other three (50%) indicated that it was included as the important part of the library’s access to information and as the library’s flagship programme.
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Questions 38 and 39 were asked to ascertain whether or not the digitization strategy and policies positively contribute to the digitization processes and, if they did, respondents were asked to specify how.
Table 29: Digitization strategy and policies contribution to the digitization progress
N=21
Digitization strategy and policies
contribution to the digitization progress Frequency Percent
Yes 14 66.7
Not Sure 6 28.6
Non-response 1 4.8
Total 21 100.0*
*The percentages are rounded off to one decimal place and therefore may not add up to exactly 100%.
Table 29 shows that 14 (66.7%) indicated that having a digitization strategy and policies positively contribute to the digitization progress, six (28.6%) were not sure whether or not having digitization strategy and policies positively contributed to the digitization progress and one (4.8%) did not respond.
Out of the 14 respondents who indicated that digitization strategy and policies contribute positively to the digitization progress, nine (64.3%) responded to question 39. This question enquired how the policies and strategies contribute to the digitization processes. Responses included reasons like:
It helps with smoother operations control. And further provides the organization a direction in terms of its focus on digitization plans.
Assist with implementation and commitment to the carrying out of the project.
It adds focus and direction to the project workers and prohibits management from changing diverting from the rules and the goals.
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People will know exactly what is expected of them when digitizing, and they’ll be able to answer some questions concerning what they do and like any other department policy is important to follow.
It will make it more efficient.
The number of staff members will be increased, and the IR will move from the subject librarian to the people employed for digitization only.
All work flows will be standardised.
Direction.
Better planning