In the case of a COMPANY submitting a tender, include a copy of a resolution by its board of directors authorizing a director or other officer of the company to sign the documents on behalf of the company. In the case of a CLOSED CORPORATION submitting a tender, include a copy of a resolution by its members authorizing a member or other officer of the corporation to sign the documents on behalf of each member.
DECLARATION OF INTEREST
Any legal person, including persons employed by the state¹, or persons having a kinship with persons employed by the state, including a blood relationship, may make an offer or offers in terms
- Position occupied in the Company (director, trustee, shareholder², member)
- Registration number of company, enterprise, close corporation, partnership agreement or trust
- Are you or any person connected with the bidder YES / NO presently employed by the state?
- If so, furnish the following particulars
- If you are presently employed by the state, did you obtain YES / NO the appropriate authority to undertake remunerative
- Did you or your spouse, or any of the company’s directors / YES / NO trustees / shareholders / members or their spouses conduct
- If so, furnish particulars
- Do you, or any person connected with the bidder, have YES / NO any relationship (family, friend, other) with a person
- If so, furnish particulars
- Are you, or any person connected with the bidder, YES/NO aware of any relationship (family, friend, other) between
- If so, furnish particulars
- Do you or any of the directors / trustees / shareholders / members YES/NO of the company have any interest in any other related companies
- If so, furnish particulars
Note: Failure to submit proof of such authorization, where applicable, may result in the disqualification of the bid. I AGREE THAT THE STATE MAY DEFEND THE BID OR ACT AGAINST ME IF THIS STATEMENT REMAINS FALSE.
I ACCEPT THAT THE STATE MAY REJECT THE BID OR ACT AGAINST ME SHOULD THIS DECLARATION PROVE TO BE FALSE
PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL
- GENERAL CONDITIONS
- BBEE STATUS LEVEL OF CONTRIBUTOR 20 Total points for Price and BBEE must not
- POINTS AWARDED FOR PRICE
- POINTS AWARDED FOR B-BBEE STATUS LEVEL OF CONTRIBUTOR
- BBEE Status Level of Contributor
- BID DECLARATION
- B-BBEE STATUS LEVEL OF CONTRIBUTOR CLAIMED IN TERMS OF PARAGRAPHS 1.4 AND 4.1
- SUB-CONTRACTING
- DECLARATION WITH REGARD TO COMPANY/FIRM
Pursuant to Regulation 6 (2) of the Preferential Procurement Regulations, preference points must be awarded to a bidder for achieving the B-BSEB status level of contribution in accordance with the table below:. -BBEE STATUS LEVEL OF CONTRIBUTOR RISK IN TERMS OF PARAGRAPH 1.4 AND 4.1 PARAGRAPH 1.4 AND 4.1. 6.1 B-BSEB status level of contributor:.
CERTIFICATION
CERTIFICATE OF INDEPENDENT BID DETERMINATION
I understand that the accompanying bid will be disqualified if this Certificate is found not to be true and complete in all respects;. I am authorized by the bidder to sign this Certificate, and to submit the accompanying bid, on behalf of the bidder;. Each person whose signature appears on the accompanying bid is authorized by the bidder to determine the terms of the bid and to sign the bid on behalf of the bidder;.
In addition, there have been no consultations, communications, agreements or arrangements with any competitor regarding the quality, quantity, specifications and terms or delivery details of the products or services subject to this invitation to tender. The terms of the accompanying offer have not been and will not be disclosed by the bidder, directly or indirectly, to any competitor prior to the date and time of the official opening of the offer or the award of the contract. I am aware that, in addition to and without prejudice to any other legal remedy available to combat restrictive bidding and contracting practices, suspicious bids will be reported to the Competition Commission for investigation and possible imposition of administrative sanctions in the meaning of Section 59 of the Competition Act No. 89 of 1998 and/or may be reported to the National Prosecutor's Office (NPA) for criminal investigation and/or may be restricted from doing business with the public sector for a period not exceeding ten ( 10) years in terms of the Prevention and Suppression of Corrupt Activities Act No. 12 of 2004 or other applicable legislation.
CONDITIONS FOR THE TRAINING OF A SERVICE PROVIDER TO PROVIDE CLEANING SERVICES TO THE MINISTRY OF AGRICULTURE.
TERMS OF REFERENCE FOR THE APPOINTMENT OF A SERVICE PROVIDER TO RENDER CLEANING SERVICES FOR THE DEPARTMENT OF AGRICULTURE,
PHYSICAL ADDRESS
OBJECTIVES
TABLE OF QUANTITIES
Cleaning services Description
Comments
Numbering department has 4 workstations Issuance department has 2 workstations Final verification department has 4 workstations Deliveries with 1 workstation. Section title 2 workstations VA section has 4 workstations Distribution has 2 workstations Diagrams has 3 workstations Rectification has 4 workstations Interdicts has 3 workstations Number of closed.
Storerooms 04 These areas require minimal cleaning under supervision
Passage 04 Counted as one (1) per floor regardless of size
- SCOPE OF WORK
CLEANING SERVICE TASK DESCRIPTION FREQUENCY
Daily Weekly
Quarterly or when required
Daily
Dust/wipe all blinds with a duster and a damp cloth Weekly Dust and wipe down tables, chairs and computer equipment and. Wipe all phones with a cloth dampened with a suitably diluted disinfectant and apply/disinfect with +70% alcohol based disinfectant which is SABS/SANS approved. Clean door handles in place are applied/disinfected with +70% alcohol based disinfectant that is SABS/SANS approved.
After every two hours
Daily or As and when is required
Twice Daily
Twice Daily or As and when is required
INTERDICTS) - CARPETS
CLEANING OF SERVER ROOM
Server room (to be cleaned under the supervision of IT staff) Wipe, dust and wipe and wipe/disinfect with +70% alcohol based disinfectants on surfaces that are SABS /SANS Approved.
CLEANING OF PASSAGES, LIFT LOBBIES AND STAIRS Passages and staircases (carpets)
Quarterly or As and
LIFT LOBBIES (CARPETS AND CERAMIC TILES)
Quarterly or As and when is required
Twice Weekly or As and when is required
Twice Weekly
Quarterly Washing of door handles apply +70% alcohol-based disinfectant
WINDOW AND PARTITION GLASS CLEANING
KITCHEN CLEANING -MATT TILES
Daily and As and when is required
Daily Cleaning of exterior parts of the Fridge with +70% alcohol-based
H . CLEANING OF STRONG ROOMS AND ARCHIVES – CONCRETE FLOOR
Twice Weekly Monthly
WASTE DISPOSAL
- MANDATORY REQUIREMENTS
Bidders must comply with the requirements and submit all required document(s) as indicated below along with the bid documents by the closing date and time of bidding.
Bidders must comply with the requirements and submit all required document(s) indicated hereunder with the bid documents at the closing date and time of bid. This phase is not scored and bidders who fail to comply with all the
Mandatory requirements Substantiating evidence of compliance (used to evaluate bid)
- Existing cover or letter of intent/ quotation for Public Liability insurance policy, for a minimum
- The Bidder is required to be registered on the Central Supplier Database (CSD) prior submitting
- It is a condition of this Bid that the tax status of the Bidder must be Compliant at any point in time
- Bidders must indicate cleaners’ wages in the Pricing Schedule (SBD 3.3)
- The Bidder must be either an Exempted Micro Enterprise (EME) or Qualifying Small Business
- EVALUATION CRITERIA
Where Consortia/Joint Ventures/Subcontractors are involved, the tax status of each party must also be Compliant at any time from the bid closing date. NB: Cleaners' wages should not be less than the minimum wage as prescribed by the Department of Employment and Labor Sectoral Determination 1: Contract Cleaning Sector, South Africa. The scored value for each criterion will be multiplied by the specified weighting for the relevant criterion to obtain the marks for each criterion.
These points will be added and expressed as a fraction of the best possible score for all criteria. Functionality will be evaluated based on the supporting documentation provided by the bidders in accordance with the below functionality criteria and values. In the first phase bids will be evaluated on functionality while in the second phase evaluation will be done in accordance with 80/20 preference points system as detailed below.
The functionality evaluation will be individually evaluated by the members of the bid evaluation committee in accordance with the criteria and functionality values below.
1 Poor, 2 Average, 3 Good, 4 Very Good and 5 Excellent
Bidders shall, as part of their bid documents, submit supporting documentation for all functional requirements as set forth below. These marks will be added and expressed as a fraction of the best possible score for all.
EVALUATION CRITERIA
GUIDELINES FOR CRITERIA APPLICATION WEIGHT
ABILITY AND CAPABILITY
NB: The content of the reference
Contracts, Service Level Agreements,
Appointment Letters and Purchase Orders will not be considered as proof of experience
TERMS OF REFERENCE FOR THE APPOINTMENT OF A CONTRACTOR TO PROVIDE CLEANING SERVICES FOR THE DEPARTMENT OF AGRICULTURE, PROVISION OF CLEANING SERVICES FOR THE DEPARTMENT OF AGRICULTURE, LAND REFORM AND RURAL DEVELOPMENT AT THE JOHANNESBURG REGISTER OF DEEDS FOR A PERIOD OF 24 MONTHS NTHS. For the supervisor who will be used in the execution of the contract, please attach a personnel resume that includes skills (interpersonal skills, problem solving skills, writing and verbal communication) and the extent of years of experience in the cleaning industry. Training and Skills Development Plan (please attach a detailed plan/programme to be provided to staff prior to commencement of work and for the duration of the contract) and the duration of any training to be undertaken.
NB: one of the above mentioned trainings must be facilitated within 6 months from the start of the.
NB: one of the above-mentioned training must be facilitated within 6 months of the commencement of
Scoring Criterion 1
Poor
Average
Good
Very Good
Excellent Firms Experience in
Training and skills development plan
OHS/SHE
OHS/SHE, housekeeping,
CONDITIONS FOR THE TRAINING OF A SERVICE PROVIDER TO PROVIDE CLEANING SERVICES FOR THE MINISTRY OF AGRICULTURE, LAND FORM AND RURAL DISTRICTS DEVELOPMENT IN JOHANNESBURG Registry of Deeds FOR.
Bidder’s Protective clothing and SHEQ
SABS/SANS
- The Bids that fail to achieve a minimum of 60 points out of 100 points for functionality will be disqualified. This means that such bids will not be evaluated
- Second Stage - Evaluation in terms of 80/20 Preference Points System
- Calculating of points for B-BBEE status level of contribution
- BBEE Status Level of Contributor Number of Points
- Bidders are required to complete the preference claim form (SBD 6.1), and submit their original and valid B-BBEE status level verification certificate or a
- Only bidders who have completed and signed the declaration part of the preference claim form and who have submitted a B-BBEE status level certificate
- Failure on the part of the bidder to comply with paragraphs 5.5 and 5.6 above will be deemed that preference points for B-BBEE status level of contribution are
- The DALRRD may, before a bid is adjudicated or at any time, require a bidder to substantiate claims it has made with regard to preference
- The points scored will be rounded off to the nearest 2 decimals
- In the event that two or more bids have scored equal total points, the contract will be awarded to the bidder scoring the highest number of preference points for
- However, when functionality is part of the evaluation process and two or more bidders have scored equal points including equal preference points for B-BBEE,
- Should two or more bids be equal in all respects, the award shall be decided by the drawing of lots
- A contract may, on reasonable and justifiable grounds, be awarded to a bid that did not score the highest number of points
- FORMAT AND SUBMISSION OF BIDS
- COMPULSORY INFORMATION SESSION
- HEALTH AND SAFETY
- SUB-CONTRACTING
- SECURITY AND CONFIDENTIALITY OF INFORMATION
- TERMS AND CONDITIONS OF THE PROPOSAL
- REQUEST FOR FUTHER INFORMATION
The points achieved by the tenderer against the level of B-BBEE contribution will be added to the points achieved for the price. The appointment of the successful tenderer is subject to the conclusion of a Service Level Agreement (SLA) between the DALRRD and the successful tenderer, which governs all rights and obligations in relation to the requested services. The successful tenderer will be expected to notify the department of subcontracting arrangements and access to subcontractors for quality, compliance, security and tax purposes.
The successful Bidders must undertake to disclose information relating to the contract only in terms of the SLA and only to the parties stipulated in the SLA, both during the contract period and thereafter. Any deficiency identified by the service provider after the contract has been awarded and which will have an impact on the contract price will be for the service provider's account. Does not accept responsibility/liability for any damage suffered by the Service Provider or the staff for the duration of the project.
The DALRRD will enter into a Service Level Agreement upon the appointment of the suitable Service Provider.
All enquiries regarding the bid may be directed to the following
GOVERNMENT PROCUREMENT
GENERAL CONDITIONS OF CONTRACT July 2010
NOTES
Definitions 2. Application
Use of contract documents and information; inspection
Performance security 8. Inspections, tests and analysis
Delivery and documents 11. Insurance
Transportation 13. Incidental services
Warranty 16. Payment
Contract amendments 19. Assignment
Subcontracts
Delays in the supplier’s performance 22. Penalties
Termination for default
Dumping and countervailing duties 25. Force Majeure
Termination for insolvency 27. Settlement of disputes
Taxes and duties
National Industrial Participation Programme (NIPP) 34. Prohibition of restrictive practices
4General Conditions of Contract
5 RSA
6obligations of the supplier covered under the contract
- Use of contract
- Performance security
- Inspections, tests and
- Delivery and documents
- Incidental services
- Contract amendments
- Delays in the supplier’s
- Termination for default
- Anti-dumping and countervailing
Such rejected deliveries will be kept at the cost and risk of the supplier who, when requested, will immediately remove them at his own expense and immediately replace them with deliveries that do meet the requirements of the contract. If the supplier fails to supply the replacement supplies immediately, the buyer may, without giving the supplier further opportunity to replace the rejected supplies, purchase such supplies as may be necessary at the supplier's expense. The details of shipment and/or other documents to be provided by the supplier are specified in SCC.
As specified in SCC, the supplier may be required to provide one or more of the following materials, notices and information related to spare parts manufactured or distributed by the supplier:. a) the spare parts that the buyer may purchase from the supplier, provided that this choice does not release the supplier from any warranty obligation under the contract; And. b) in case of cessation of production of spare parts:. i) Advance notice to Buyer of impending termination in sufficient time to enable Buyer to obtain any necessary requirements; And. ii) upon such termination, upon request, provide to purchaser free of charge the blueprints, drawings and specifications of the spare parts. The supplier further warrants that all goods supplied under this contract shall be free from defects arising in design, materials or workmanship (except where the design and/or material is required by the buyer's specifications) or from any act or omission of the supplier, which may develop during normal use of the delivered goods in the circumstances prevailing in the country of final destination. Such notice, whether in the original bid or later, shall not relieve the supplier of any liability or obligation under the contract.
As soon as practicable after receiving the Supplier's notice, the Buyer shall assess the situation and may, at its discretion, extend the Supplier's time for performance, with or without the imposition of penalties, in which case the extension shall be ratified by the parties by amendment of contract.
13may be due to him
- Termination for insolvency
- Settlement of Disputes
- Limitation of liability
- Governing language
- Applicable law
- Taxes and duties
- National Industrial
All correspondence and other documents relating to the contract exchanged between the parties shall also be written in the English language. Before awarding a bid, the Department must have a tax clearance certificate submitted by the bidder. 89 of 1998, as amended, an agreement between, or concerted practice by, firms, or a decision by an association of firms, is prohibited if it is between parties in a horizontal relationship and if a tenderer is/are or a contractor ( s) was/are involved in secret bidding (or bid rigging).
