Only authorized signatories may sign the original and, if necessary, all copies of the tender offer. If a COMPANY is submitting a tender, please include a copy of a resolution of the board of directors authorizing a director or other officer of the company to sign the documents on behalf of the company. In the case of a NEAR COMPANY submitting a tender, please attach a copy of a resolution of its members authorizing a member or other officer of the company to sign the documents on behalf of each member.
In the case of a JOINT VENTURE submitting an offer, include a resolution of each joint venture company together with a resolution of its members authorizing the joint venture member to sign documents on behalf of the joint venture.”. Note: Failure to provide proof of such authorization where applicable may result in disqualification of the bid.
If so, furnish particulars
Do you or any of the directors / trustees / shareholders / members YES/NO of the company have any interest in any other related companies
If so, furnish particulars
I AGREE THAT THE STATE MAY REJECT THE BID OR ACT OVER ME IF THIS STATEMENT IS FOUND TO BE FALSE.
I ACCEPT THAT THE STATE MAY REJECT THE BID OR ACT AGAINST ME SHOULD THIS DECLARATION PROVE TO BE FALSE
PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL
- GENERAL CONDITIONS
- BBEE STATUS LEVEL OF CONTRIBUTOR 20 Total points for Price and BBEE must not
- DEFINITIONS
- POINTS AWARDED FOR PRICE
- POINTS AWARDED FOR B-BBEE STATUS LEVEL OF CONTRIBUTOR
- BBEE Status Level of Contributor
- BID DECLARATION
- B-BBEE STATUS LEVEL OF CONTRIBUTOR CLAIMED IN TERMS OF PARAGRAPHS 1.4 AND 4.1
- SUB-CONTRACTING
- DECLARATION WITH REGARD TO COMPANY/FIRM
It contains general information and serves as a claim form for contribution level preference points for the Broadly Set Contribution Level for Black Business Empowerment (B-BBEE). -BBEE PARTICIPANT STATUS LEVEL 20 Total number of points for Price and B-BBEE must not Total number of points for Price and B-BBEE must not. Pursuant to Article 6 (2) of the Priority Procurement Regulations, priority points must be awarded to the bidder for achieving the contribution level of B-BBEE status in accordance with the table below:.
-BBEE STATUS LEVEL FOR CONTRIBUTORS REQUIRED IN THE TERMS OF SECTIONS 1.4 AND 4.1. SECTIONS 1.4 AND 4.1. 6.1 B-BBEE Status Level of contributor:. Points claimed under Section 6.1 shall be in accordance with the table reflected in Section 4.1 and shall be supported by relevant evidence of B-BBEE status level of Contributor.
CERTIFICATION
CERTIFICATE OF INDEPENDENT BID DETERMINATION
CERTIFICATE OF INDEPENDENT BID DETERMINATION
SUPPLY, DELIVERY, INSTALLATION, SUPPORT AND MAINTENANCE OF RENTAL MICROFILM ROLL DIGITIZERS TO RURAL DEPARTMENT. WILLIAMS TOWN AND MPUMALANGA FOR A PERIOD OF 36 MONTHS. in response to the invitation to tender made by:. I understand that the accompanying offer will be disqualified if this Certificate is not true and complete in all respects;.
I am authorized by the bidder to sign this certificate and submit the accompanying bid on behalf of the bidder. Any person whose signature appears on the accompanying bid has been authorized by the bidder to determine the terms of and to sign the bid on behalf of the bidder. For purposes of this certificate and the accompanying bid, I understand that the word "competitor" shall include any person or organization, other than the bidder, whether or not affiliated with the bidder, such as:. a) has been requested to submit a bid in response to this invitation to bid;.
The Offeror has arrived at the accompanying offer independently of and without consultation, communication, agreement or agreement with a competitor. In addition, there have been no consultations, communications, agreements or arrangements with any competitor regarding the quality, quantity, specifications and conditions or delivery details of the products or services to which this RFP relates. The terms of the accompanying bid have not been and will not be disclosed by the bidder, directly or indirectly, to any competitor prior to the date and time of the official opening of bids or the award of the contract.
³ Joint Venture or Consortium means an association of persons for the purpose of pooling their expertise, property, capital, effort, skills and knowledge in an activity for the performance of a contract. I am aware that, in addition to and without prejudice to any other legal remedy available to combat restrictive bidding and contracting practices, suspicious bids will be reported to the Competition Commission for investigation and possible imposition of administrative sanctions in the meaning of Section 59 of the Competition Act No. 89 of 1998 and/or may be reported to the National Prosecutor's Office (NPA) for criminal investigation and/or may be restricted from doing business with the public sector for a period not exceeding ten ( 10) years in terms of the Prevention and Suppression of Corrupt Activities Act No. 12 of 2004 or other applicable legislation. TERMS AND CONDITIONS FOR THE APPOINTMENT OF A SERVICE PROVIDER FOR THE SUPPLY, DELIVERY, INSTALLATION, SUPPORT AND MAINTENANCE OF.
TERMS OF REFERENCE FOR THE APPOINTMENT OF A SERVICE PROVIDER FOR THE SUPPLY, DELIVERY, INSTALLATION, SUPPORT AND MAINTENANCE OF
BID OBJECTIVE
- To appoint a suitable service provider for the leasing, delivery, installation, support and maintenance of micro film digitizers for the Deeds Registries: Pretoria,
BACKGROUND
- The Department of Rural Development and Land Reform, through the Branch, Deeds Registration is tasked with the registration and safe keeping of the Title
- The Micro film roll digitizers currently in use (digitizing on demand) have reached end of life and do not meet the requirements for heavy duty digitization as required
REQUIREMENTS
- All micro film roll digitizers shall be newly manufactured with no used or refurbished parts. The bidder must provide and OEM specifications sheet (catalogue) listing
- The required micro film rolls digitizers should meet the following minimum technical requirements
- FUNCTIONAL
- TECHNICAL
REQUIREMENT SPECIFICATION Resolution Offer 200 and 400 dpi
SCOPE OF WORK
- The Supply through a lease agreement model digitizer at Deeds Registration offices below for a period of 36 months;
- Installation of all digitizers in Deeds Registration as per office requirements in the table below;
- Office Digitizer Allocation
- Support and Maintenance Requirements
- If the digitizer fails to perform to manufacturer’s specifications during the lease period, the service provider shall replace the unit(s) with a new
- The service provider shall provide telephone support number for placing of service calls, which will be available Monday to Friday, 07:30 – 16:30,
- Poor performing and/or problematic digitizer units will be replaced with new similar equipment or repaired to manufacturer’s specifications to the
- The service provider will be responsible for the supply and installation of all parts, accessories and consumable needed to keep the digitizer
- It is required that sufficient spare parts be held in the Republic of South Africa to ensure that equipment supplied in terms of the contract, are kept
- All digitizer incidents for the service provider’s attention will be routed through DRDLR service manager;
- The service provider will resolve all incidents registered with them within an agreed turnaround time;
- The service provider must have a national footprint to enable them to service all participating DRDLR offices;
- The response time on call-outs should be as follows
- The service provider shall fully guarantee and maintain all items on the contract against manufacturing defects for the entire contract period of 36
- Onsite support and maintenance as well as repairs cost must be included in the rental cost per digitizer;
- Standard Services Required Frequency
If the scanner cannot be repaired on site, replace the units within 1 day. Monthly service reporting as per SLA requirements 4.5.10 Repair costs due to end user negligence will be at the expense of DRDLR;.
MANDATORY REQUIREMENTS
Bidders must comply with the requirements and submit all required document(s) indicated hereunder with the bid documents at the closing date
Bidders are required to be registered on the Central Supplier Database and the Department of Rural Development and Land Reform shall verify the bidder’s tax
Proposed manufacturer’s product catalogue (specification sheet) listing all accessories, features, functions and technical requirements
EVALUATION PROCESS
- Phase 1: Mandatory and Other Bid Requirements
- Phase 2: Technical Compliance
- Phase 3: Functionality – Ability, Capability and Methodology
- Phase 4: Evaluation in terms of the 80/20 preference point system
The tenderer must submit reference letters/testimonials from the client-company that the company manages or has already managed. Note: The content of reference letters/statements must include the type of services provided, the period and the value of the project. Contracts, service level agreements, appointment letters and purchase orders will not be considered as proof of experience.
Likewise, DRDLR will not accept a list of references and/or references listed in a table. The Bidder must submit the CV of the proposed Project/Service Manager detailing qualifications, work experience and references. 40 Extensive detailed methodologies on how digitizers will be put to work, work plan with clear deliverables and timelines for each task to be completed.
Bids scoring less than sixty (60) out of one hundred (100) points for functionality will not be considered further and will be considered inadequate bids submitted and will be disqualified. A qualified bidder may be required to present the proposed equipment to the BEC at its own expense. Only bids that achieve a minimum qualification score in terms of functionality and/or whose proposed equipment has passed the demonstration tests will be further evaluated according to the 80/20 priority points system.
Calculating of points for B-BBEE status level of contribution
BBEE Status Level of Contributor Number of Points
- Bidders are required to complete the preference claim form (SBD 6.1), and submit their original and valid B-BBEE status level verification certificate or a certified copy
- Only bidders who have completed and signed the declaration part of the preference claim form and who have submitted a B-BBEE Verification Certificate
- Failure on the part of the bidder to comply with paragraphs 6.5 and 6.6 above will be deemed that preference points for B-BBEE status level of contribution are not
- The DRDLR may, before a bid is adjudicated or at any time, require a bidder to substantiate claims it has made with regard to preference
- The points scored will be rounded off to the nearest 2 decimals
- In the event that two or more bids have scored equal total points, the contract will be awarded to the bidder scoring the highest number of preference points for B-
- However, when functionality is part of the evaluation process and two or more bidders have scored equal points including equal preference points for B-BBEE,
- Should two or more bids be equal in all respects, the award shall be decided by the drawing of lots
- A contract may, on reasonable and justifiable grounds, be awarded to a bid that did not score the highest number of points
- FORMAT AND SUBMISSION OF BIDS
- Bidders must submit their bids on the stipulated closing date and time. Late bids will not be considered
- In order to evaluate and adjudicate bids effectively, it is imperative that bidders submit responsive bids. To ensure a bid will be regarded as responsive it is
- Each bidder must attach all applicable documents in support of its bid in accordance with the requirements set out in this bid as well as any other relevant
- Each bid, once submitted, constitutes a binding and irrevocable offer to provide the Services on the terms set out in the bid, which offer cannot be amended or
- The DRDLR is not obliged to accept or consider any bid in full or in part or any responses or submissions in relation thereto and the DRDLR may reject any bid
- The DRDLR may, for any reason and at any time during the selection process, request any Bidder to supply further information and/or documentation
- After careful consideration and thorough examination of the proposals, the DRDLR shall select the successful Bidder whose proposal most closely satisfies the criteria
- Bidders which have not been selected shall be informed accordingly in writing and through publication of the successful bidder in the same media that was used to
- SECURITY AND CONFIDENTIALITY OF INFORMATION
- The successful Bidder(s) must undertake to disclose information relating to the contract only in terms of the SLA and only to the parties stipulated in the SLA, both
- TERMS AND CONDITIONS OF THE BID
- Awarding of the proposal will be subject to the supplier’s expressing acceptance of the DRDLR Supply Chain Management general contract conditions
- The supplier should not qualify the proposal with his/ her own conditions. Any qualification to the terms and conditions of this bid will result in disqualifications
- In cases where company, partnership or close corporation commences business for the first time or either don’t have capital; the following particulars must be
- Any shortcoming in this specification must be identified by the supplier prior awarding of contract. Any short coming identified by the supplier after the contract
- Should the supplier not comply with any of the conditions contained in this specification and repair and replacement plan and guarantee, the DRDLR may
- The supplier must ensure that only fully competent and trained personnel are assigned to install prior to the commencement of the installation of Micro Film Roll
- All Micro Film Roll Digitizers requested must have 3 (three) year’s warranty, must be of high quality, and must be manufactured in accordance with the specifications
- All Micro Film Roll Digitizers must be guaranteed against faults and breakages for a period of at least 3 (three) years and the price must include the items and repair
- Any damages to items incurred while delivering or installing of equipment will be for the supplier’s account and must be repaired or replaced with the same item(s)
- The Department of Rural Development and Land Reform shall
- BRIEFING SESSION
- Kindly take note that there will be no briefing session for this bid. Prospective bidders are however encouraged to direct their queries in writing to the contact
- CONTACT PERSONS
The points achieved by the tenderer against the level of B-BBEE contribution will be added to the points achieved for the price. A fund, consortium or joint venture (including unincorporated consortia and joint ventures) must submit a consolidated B-BBEE level verification certificate for each separate offering. In order to ensure that the offer will be considered responsive, it is necessary to fulfill all the conditions related to the mandatory requirements.
The DRDLR reserves the right to designate more than one bidder whose bid most successfully meets the criteria and requirements in accordance with the terms and conditions set out in the RFP. The appointment of the successful Bidder is subject to the conclusion of a Service Level Agreement (SLA) between the DRDLR and the successful Bidder governing all rights and obligations in relation to the required services. The SLA will be drafted by the DRDLR to include such terms and conditions commonly included in such agreements, along with any other terms required by the DRDLR (whether arising from the specifications of the successful bidder's proposal or otherwise).
Information may only be disclosed to outside sources with the prior written consent of the DRDLR. Any shortcoming that the supplier finds after the contract has been awarded and which affects the contract sum, will be borne by the supplier. Accept no responsibility/liability for any bills/expenses incurred by the supplier that have not been agreed upon by the contracting parties;
Do not accept liability/responsibility for any damage sustained by the supplier or personnel during the duration of the project. However, prospective bidders are encouraged to direct their inquiries in writing to the contact bidders are however encouraged to direct their inquiries in writing to the contact persons listed below. The questions and answers will be published on the Department's website for the benefit of all potential bidders.
Any enquiries regarding the bidding procedure may be directed to
Any enquiries regarding technical information may be directed to
GOVERNMENT PROCUREMENT
GENERAL CONDITIONS OF CONTRACT July 2010
NOTES
- Definitions 2. Application
- Use of contract documents and information; inspection
- Performance security 8. Inspections, tests and analysis
- Delivery and documents 11. Insurance
- Transportation 13. Incidental services
- Warranty 16. Payment
- Contract amendments 19. Assignment
- Subcontracts
- Delays in the supplier’s performance 22. Penalties
- Termination for default
- Dumping and countervailing duties 25. Force Majeure
- Termination for insolvency 27. Settlement of disputes
- Taxes and duties
- National Industrial Participation Programme (NIPP) 34. Prohibition of restrictive practices
- Use of contract
- Performance security
- Inspections, tests and
- Delivery and documents
- Incidental services
- Contract amendments
- Delays in the supplier’s
- Termination for default
- Anti-dumping and countervailing
- Termination for insolvency
- Settlement of Disputes
- Limitation of liability
- Governing language
- Applicable law
- Taxes and duties
- National Industrial
1.3 “Contract price” means the price payable to the supplier under the contract for the full and proper performance of its contractual obligations. 1.10 "Delivery in addressed store or at its premises" means delivered and unloaded at the specified store or depot or on the specified premises in accordance with the conditions of the contract or order, the supplier bears all risks and costs involved until the stocks are so delivered and a valid receipt is obtained. 1.12 "Force majeure" means an event beyond the control of the supplier and which does not involve the supplier's fault or negligence and is not foreseeable.
1.15 "Goods" means any equipment, machinery and/or other materials which the supplier is required to supply to the buyer under the contract. Patent rights 6.1 The supplier indemnifies the buyer against all claims from third parties for infringement of patent, trademark or industrial design rights arising from the use of the goods or any part thereof by the buyer. Such rejected stocks will be held at the expense and risk of the supplier, who will promptly remove them at its own expense upon call-off and immediately replace them with stocks that do meet the requirements of the contract.
If the supplier does not deliver the replacement supplies immediately, the buyer may, without giving the supplier any further opportunity to replace the refused supplies, purchase the necessary supplies at the supplier's expense. The details of shipment and/or other documents to be provided by the supplier are specified in SCC. Such notice, whether in the original bid or later, shall not relieve the supplier of any liability or obligation under the contract.
As soon as possible after receiving the supplier's notice, the buyer will assess the situation and at its discretion may extend the supplier's time for performance, with or without the imposition of penalties, in which case the extension will be ratified by the parties. with amendment. of the contract. Unless otherwise ordered by the buyer in writing, the supplier shall continue to perform its obligations under the contract to the extent reasonably practicable and shall seek all reasonable alternative means of performance not prevented by the force majeure event.
