KZN431 Ingwe SDBIP 2015-16.pdf - National Treasury. MFMA

(1)

Q1 Q2 Q3 Q4 Departme

nt Annual Budget Portfolio of Evidence

Target Target Target Target

301 All No. of Ward Committee meetings 88 meetings 30-Jun-16 22 Meetings 22 Meetings 22 Meetings 22 Meetings Minutes and Attendance Registers

302 All No. of Combined Local Ward

Committee meetings (Ingwe) 4 Meetings 30-Jun-16 1 Meeting 1 Meeting 1 (Annual report hearing) 1 meeting Minutes and Attendance Registers

303 All Capacity of Ward Committees No. of training sessions 3 Training sessions 30-Jun-16 1 2 Not Applicable Not Applicable R 351 583 Appointment letter of service Provider and attendance

register

304 All Operation Sukuma Sakhe No. of War room meetings 8 meetings 30-Jun-16 2 Meetings Attended 2 Meetings Attended 2 Meetings Attended 2 Meetings Attended Operational Minutes and Attendance Registers

8 meertings attended bu LED unit

305 All Community Based Planning

(CBP) No. of CBP reviewed attended by

LED unit 11 CBPs reviewed 30-Jun-16 3 CBPs reviwed 2 CBPs reviwed 3 CBPs reviwed 3 CBPs reviwed R 110 000 11 Reviewed Community Based Plans

306 All Disaster risk management

response and recovery Report be produced and submitted to

District within 3 days 3 days Annually Reports on Responses

307 All Community risk avoidance

capacity building No. of Risk Avoidance workshops

conducted 2 Roadshow

Workshops 30-Jun-16 Not Applicable 1 Roadshow Not Applicable 1 Roadshow Reports and Copies of Invoices

308 11 Fire Unit A resourced fire unit

(assets, equipement and staff) 30-Jun-16 30-Jun-16 Identify space, facilitate training of

interns Identify donors and conduct

presentations Not Applicable Staffed and resourced unit Operational Business Plans and Presentation Minutes

309 All Multi disciplinary road blocks No. of multi-disciplinary road blocks participated in for the year 2 road blocks 30-Jun-16 Not Applicable 1 road block for Festive Season

busy period 1 road block during Easter Period Not Applicable Operational Roadblock Reports/ OB Reports/ Section 56 Notices Issued

310 All Local Road Blocks No. of local road blocks participated

in for the year 48 road blocks 30-Jun-16 12 road blocks 12 road blocks 12 road blocks 12 road blocks Operational Roadblock Reports/ OB Reports/ Section 56 Notices

Issued

311 N/A Ingwe Community

Participation strategy Approved strategy 30-Jun-16 30-Jun-16 Approved strategy Not Applicable Not Applicable Approved strategy Operational Council resolution adopting approved strategy

312 N/A No. of inspections conducted 12 inpections 30-Jun-16 3 Inspections conducted 3 Inspections conducted 3 Inspections conducted 3 Inspections conducted Operational 12 Inspections Reports

313 N/A Report on by laws compliance in

Ingwe 4 quarterly reports 30-Jun-16 1st Quarter Report presented to

MANCO 2nd Quarter Report presented to

MANCO 3rd Quarter Report presented to

MANCO 4th Quarter Report presented to MANCO Operational 4 Inspections Reports and MANCO Minutes

314 N/A Fire arms control Act Refresher training sessions for peace

officers 2 fire arm training

sessions 30-Jun-16 1 Training Session Not Applicable 1 Training Session Not Applicable Operational Training Reports

315 N/A Attendance of all Community Safety

Forum meetings invited to 4 Quarterly

Meetings 30-Jun-16 1 Meeting 1 Meeting 1 Meeting 1 meeting Operational Minutes and Attendance Registers

316 N/A Attendance of all Provincial Traffic

Meetings invited to 4 Quarterly

Meetings 30-Jun-16 1 Meeting 1 Meeting 1 Meeting 1 meeting Operational Minutes and Attendance Registers

317 11 Animal Pound Management Report on Pound Functioning 12 monthly reports 30-Jun-16 3 Reports presented to MANCO 3 Reports presented to MANCO 3 Reports presented to MANCO 3 Reports presented to MANCO R 288 461 Reports and Copies of Invoices

318 N/A Library Services Community outreach programmes

conducted 16 Outreach

programmes 30-Jun-16 4 Outreach Programmes

Conducted 4 Outreach Programmes

Conducted 4 Outreach Programmes Conducted R 38 461 Reports and MANCO Minutes

319 All Poverty Alleviation No. of Community projects supported 22 Community

project 30-Jun-16 Not Applicable 11 projects supported Not Applicable 11 projects supported R 336 538 Reports and Copies of Invoices

320 All No. of SMME's supported with

training 50 (people) SMME's 30-Jun-16 Not Applicable 25 (people) SMME's 25 (people) SMME's Not Applicable Reports, attendance register and Copies of Invoices

321 All Approved SMME and Co-op plan Not Applicable Draft Plan presented to MANCO

for Council Adoption Not Applicable Not Applicable Approved Policy, Council Minutes and Copies of

Invoices

322 All No. of cultural events held 3 events 30-Jun-16 2 Events held 1 Event held Not Applicable Not Applicable R 430 000 Umkhosi Womhlanga 350 Umkhosi Welembe 30

Umkhosi Wezintombi HG 50 Reports, Attendance Registers and copies of invoices

323 All Arts and Culture Competition Not Applicable Not Applicable Not Applicable ILM Arts and culture event R 260 000Performing Arts Prizes 80, Catering 60, Transport 120

= 260 Reports, Attendance Registers and copies of invoices

324 All No. of crafters supported with training

and material 22 crafters

supported 30-Jun-16 Not Applicable 11 Crafters Supported Not Applicable 11 Crafters Supported R 60 000 Reports, Attendance Registers and copies of invoices

325 SALGA GAMES Not Applicable Number of sports codes attend

games Not Applicable Not Applicable R 300 000 Reports, Attendance Registers and copies of invoices

326 Kilmon Horse Race /Dundee July Quartly progress report Quartly progress report Quartly progress report Quartly progress report R 121 153 Reports, Undertakings by sponsors and copies of

invoices

327 All No. of codes and sports supported 10 codes 30-Jun-16 Not Applicable 7 Supported 3 Supported Not Applicable R 300 000 Reports, list of federations and copies of invoices

328 N/A Sports Develepopment Concept Not Applicable Draft concept Presented to

MANCO Consultation with stekeholders Concept form the basis of a Sports Development

Plan to be developed Operational Minutes and Attendance Registers of steakholder consultation and concept plan

329 Donnybrook community

project Creation of job oportunities for

beneficiaries 10 beneficiaries 30-Jun-16 Copletion of phase 1 of Kevelaer

Fencing Manufacturers Project Establishment of Funuture

Manufacturing Project Phase II of Project. Expanding of

project Phase II of Project. Expanding of project

continued R 196 153 Reports and Copies of Invoices

330 N/A Aloe Festival / Rail Tourism ILM Event held ILM Aloe event Not Applicable Not Applicable Not Applicable R 76 923 Reports, Attendance Report (Number of tickets sold)

and copies of invoices

331 N/A LED / Sector Specific Forums No. of forum meetings held 2 meetings 30-Jun-16 Not Applicable 1 Sector Specific Meeting held Not Applicable 1 Sector Specific Meeting held Operational Minutes and Attendance Registers

332 All Business licences Business licences Issued Operational Issued Business licences

333 All Create Jobs through LED

Projects No. of jobs created 50 jobs created 30-Jun-16 Not Applicable 25 jobs created Not Applicable 25 jobs created Operational Reports and Jobs created

scorecaOrg rd ref no.

National KPA STRATEGIC

OBJECTIVE

INGWE Organisational Scorecard and SDBIP FOR 2015 - 2016 COMMUNITY SERVICES DEPARTMENT

Loc al E con om ic a nd S oc ial D ev elo pm ent

Annual

Target

Public Participation Ward

C om m un ity W or k P rog ra m m e I m ple m ent ed a nd C oo pe ra tiv es S up po rte d To im pro ve a cc oun ta bi lity an d e nha nc e p ub lic p art icip atio n To diversify e cono mic opp ortu nities

20 working daus ti issue business licences from date of complete application lodged.

30-Dec-15 Ward Committee Functioning

Community Safety Forum and Provincial Traffic Meetings

Turnaround time when issuing business licences OUTCOME 9

Seek to find a Sponsor to contribute toward Kilmon Horse Race

R 144 230

By-laws enforcement

COMMUNITY SERVICES

PROJECTS INDICATORS

R 320 000

15th June 2016 SMME Development

R 865 384

31-Jul-15

Dependant on the eventuality of incidents reported

Promote Arts Sports &

Recreation

30-Jun-16 Sports Development

Number of participating sports cpodes

(2)

IDP Ref No. INDICATOR No. Q1 Q2 Q3 Q4 Responsible

Department Annual Budget Adjusted

Budget Portfolio of Evidence

201 1 2.1.1 Thonsini Access Road 1 No of kilometers

constructed 2km 30-Jun-16

Appointment of Service Provider POE:(Contractors appointment letter)

Establishment and road formation done. Earthworks,

storm water drainage and road bed preparation

completed.

POE:(Progress report signed by Engineer and designated

municipal official)

Tipping and processing completed POE:(Progress report signed by Engineer and

designated municipal official)

Completed Road complete with road

signs POE:(Progress report

signed by Engineer and designated municipal

official)

IPD R1 950 000.00

Completion Certificate by

Registered Engineer

202 3 Inos Access Road 2 No of kilometers

constructed 1.6km 30-Jun-16

storm water drainage and road bed preparation completed POE:(Progress

report signed by Engineer and/or designated municipal

official)

Tipping and processing completed POE:(Progress report

signed by Engineer and/or designated municipal official)

Road complete with road signs POE:(Progress report

IPD R1 560 000.00

Registered Engineer

203 4 Shusha Access Road 3 No of kilometers

report signed by Engineer and/ or designated municipal

official)

IPD R1 267 500.00

Registered Engineer

204 7 Mvuleni-sexule

pedestrian bridge 4 No of kilometers

constructed No of Kms 30-Jun-16 Appointment of Service

ProviderPOE:(Contract ors appointment letter)

Establishment and Earthworks (Progress report

Completed slab :(Progress report signed

by Engineer and/or designated municipal

official)

Completed Bridge POE:(Progress report

IPD R2 700 000.00

Registered Engineer

205 8 Voyizana Access

Road 5 No of kilometers

official)

IPD R1 462 500.00

Registered Engineer

206 10 Sindawonye Access

Road 6 No of kilometers

official)

IPD R682 500.00

Registered Engineer

207 11 Creighton Asphalt

Surfacing Phase 4 7 No of kilometers

official)

Complete with premix and surfacing, 1.5km

complete POE:(Progress report

IPD R4 411 764.71

Registered Engineer

208 9 Bulwer Asphalt

Surfacing phase 4 8 No of kilometers

official)

Complete with premix and surfacing, 1.5km

complete POE:(Progress report

IPD R4 411 764.71

Registered Engineer

210 All Road Maintenance of

Memela, Nkompolo,

Mjila Access Roads 10 no of kilometers

maintained 4km 30-Jun-16 1 Kilometer maintained 1 Kilometer maintained 1km maintaned 1km maintained IPD R1 470 588.24 Report and

Completion Certificate Target

Roads

Basic Service

Delivery Improved Access to Basic Services

To unlock access to economic opportunities, social services

and facilitate additional infrastructure

provision

INGWE SDBIP FOR 2015 - 2016 INFRASTRUCTURE, PLANNING AND DEVELOPMENT IDP / SDBIP

NO. Ward National KPA OUTCOME 9 STRATEGIC

OBJECTIVES PROJECTS INDICATORS BASELINE Annual

(3)

211 5,11&4 Railway line

Maintenace 11 no of kilometers

maintained 55km 30-Jun-16 Not Applicable Not Applicable

Railway Line Maintenance Complete

POE:(Progress report signed by designated

municipal official)

IPD R294 117.65 Report and

Completion Certificate

218 2 Electrification of

(Ward 2) 18 No of house hold

connected 1400 30-Jun-16

SCM Processes and Appointment of Service

Provider POE:(Contractors appointment letter)

Planting of Poles (MV & LV) POE:(Progress report signed

by Engineer and/or designated municipal official)

Stringing of lines (MV &

LV) POE:(Progress report

signed by Engineer and/ordesignated municipal official)

Houses connected POE:(Progress report

IPD

Registered Engineer

8 Electrification of (ward

8) No of house hold

Planting of Poles (MV & LV) POE:(Progress report signed by Engineer and designated

municipal official)

Planting of Poles (MV &

LV) Stringing of lines (MV & LV) POE:(Progress report signed by Engineer and

Houses connected POE:(Progress report signed by Engineer and

IPD

Registered Engineer

220 2 Greater

Mpumulwane/Khukhul

ela 20 No of house hold

Planting of Poles (MV & LV) POE:(Progress report signed by Engineer and designated

municipal official)

Planting of Poles (MV &

LV) Stringing of lines (MV & LV) POE:(Progress report signed by Engineer and

Houses connected POE:(Progress report signed by Engineer and

IPD R 15 000 000.00

Registered Engineer

221 2 Bulwer Community

Services Center 21 Completion

Certificate

SCM Processes and Appointment of Service ProviderPOE:(Contract ors appointment letter)

Establishment, Earthworks, and foundations completed POE:(Progress report signed

by Engineer and designated municipal official)

Casting of slab and installation for structural

steel completed POE:(Progress report signed by Engineer and

Wall Plate and Finishings POE:(Progress report signed by Engineer and

IPD R 7 500 000.00

Registered Engineer

228 2 Centocow Taxi Rank

and Public

Toilets(phase 1) 28

Provider POE:(Consultants appointment letter)

Designs Completed and Bid Document POE:(Progress report signed

by Engineer and designated municipal official and Copy of Layout Plan as well as Bid

document)

Provider POE:(Contractor appointment letter)

Establishment on site, earthworks, foundations, Wall Plate

and Finishings POE:(Progress report signed by Engineer and

IPD R 1 000 000.00 Completion

Certificate

229 11 Bulwer Taxi Rank Car

Wash 29 completed car

wash facility in Bulwer

Establishment, Earthworks, and foundations completed POE:(Progress report signed

by designated municipal official)

Casting of slab and installation for structural

steel, drainage and

finishes completed.

POE:(Progress report signed by designated

municipal official)

Not applicable IPD R 350 000.00 Completion

Certificate

230 11 2.4.1

Repairs and Maintenance of Municipal Building (Lot 87 Creighton Municipal House, no3 Smith Street Municipal House, Lot 68 Creighton, Bulwer Hall, Creighton Hall, 5x Rural halls Creighton stores)

30 Number of

buildings

renovated 12 30-Jun-16 Needs Analysis Appointment of Service

Provider Appointment of Service

Provider Bulwer Hall, Main

Buiding, 3 Properties IPD R 5 964 215.69 Completion

Certificate

231 2 Mwaneni Sportsfield 31 Complete Sports

field with all

relavent facilities 1 30-Jun-16

Earthworks POE:(Progress report signed

Grassing, Fencing, Ablutions and change

rooms POE:(Progress report signed by Engineer and

Finishes POE:(Progress report

official)

IPD R 3 000 000.00

Registered Engineer

232 5 Kevelear/Donnybrook

Sportsfield 32 Complete Sports

field with all

official)

IPD R 3 000 000.00

Registered Engineer Sportsfields

Community Amenities

Basic Service

To construct community recreational amenities

2.3.1

30-Jun-16

30-Jun-16 Electrification

R 20 000 000.00

2.4.1

(4)

6 Makawusane Sports Field

Complete Sports field with all

official)

IPD R 3 000 000.00

Registered Engineer

9 Nkwezela Sports field

Phase 2

Complete Sports field with all

official)

IPD R 2 900 000.00

Registered Engineer

233 11 Mjila Sportsfield 33 Complete Sports

field with all

official)

IPD R 3 000 000.00

Registered Engineer

234 11

Fencing ( Creighton Cemetry, Kilmon Taxi Rank, Nkwezela Sports field, Bulwer Taxi Rank, Bulwer Hall and Library and Donnybrook cemetry)

34 number of

kilometers

fenced 1km 30-Jun-16

500m Fencing POE:(Progress report signed

1000m Fencing POE:(Progress report

signed by designated municipal official)

Not Applicable IPD R 1 176 470.59 Completion

Certificate

Fencing of Kilmon Horse Racing track

number of kilometers

fenced 2km 30-Jun-16

1000m fencing POE:(Progress report signed

2000m fencing POE:(Progress report

signed by designated municipal official)

Not Applicable IPD R 1 990 000.00 Completion

Certificate

235 N/A Housing Projects

Monitoring 35

No of Quarterly Reports on Housing Projects

Implementation

4 Quarterly

Reports 30-Jun-16 1st Quarter Report

presented to MANCO 2nd Quarter Report

presented to MANCO 3rd Quarter Report

presented to MANCO 4th Quarter Report

presented to MANCO IPD Operational Operational 4 Reports and MANCO Minutes

236 ALL 37 No of awareness

campaigns

conducted 2 Campaigns 30-Jun-16 Not Applicable 1 Waste Management

Awareness campaigns

conducted Not Applicable 1 Waste Management

Awareness campaigns

conducted IPD Operational Operational Campaign

Reports

238 N/A 38 Number of

workshop

conducted 3 30-Jun-16 Appointment of Housing

Officer 1 Workshop Conducted Not Applicable 1 Workshop Conducted IPD Operational Operational Workshop

Reports

240 All EPWP 39 Monthly progress

report 12 monthly

reports 30-Jun-16 3 Monthly Reports

presented to MANCO 3 Monthly Reports presented

to MANCO 3 Monthly Reports

presented to MANCO 3 Monthly Reports

presented to MANCO IPD Operational Operational Reports and

MANCO Minutes

241 All Job Creation 40 Number of Jobs

Created 53 Throughout a

year 30-Jun-16 53 Throughout a year 53 Throughout a year 53 Throughout a year Not Applicable IPD R 503 921.57 Operational Reports

242 All Operational

243 all Operational

245 N/A Assets Transfer 42 Submission to

BTO on Assets to be transferred

7 days after issue of practical

completion certificate to

contractor

30-Jun-16

Submission to BTO on Assets to be transferred

7 days after issue of practical completion certificate to contractor

Submission to BTO on Assets to be transferred 7 days after issue of practical

completion certificate to contractor

IPD Operational Operational Register Reports

246 N/A Landfill site 43

Number of monthly reports

on landfill site development or

Management

12 Monthly

reports 30-Jun-16 3 Monthly Reports

presented to MANCO 3 Monthly Reports presented

to MANCO 3 Monthly Reports

presented to MANCO 3 Monthly Reports

presented to MANCO IPD Operational Operational Reports and

MANCO Minutes

247 All Review of the Spatial

Development

Framework 46

Submission of Reviewed SDF to MANCO for Council Adoption

(1) Integrate comments from MEC CoGTA on Draft SDF and (2) 1st

Draft Completed

Situational Analysis Complete

(1) Review of Implementation Plans and (2) Integrate SDF

into Draft IDP

Submission to MANCO for comments and to

Council for adoption IPD Operational Operational Framework and Council Resolutions

248 All Land Administration 47

Quarterly Progress reports

presented to MANCO on establishment and Land Use

4 Quarterly

Progress reports 30-Jun-16 1st Quarter Report

submitted to MANCO 2nd Quarter Report

submitted to MANCO 3rd Quarter Report

submitted to MANCO 4th Quarter Report

submitted to MANCO IPD Operational Operational 4 Reports and MANCO Minutes Planning

30-Jun-16 Basic Service

Delivery Improved Access to

Basic Services Maintenance of existing structures

Project Management, Social Facilitation & Reporting

Basic Service

Reduction of poverty, facilitate

growth and improve access

to skills

Waste Management Awareness

Construction and skills Transfer by service provider Basic Service

To construct community recreational amenities

2.3.1

General Maintenance

41

(5)

249 5 Land Acquisition (Cemetery Land,

Donnybrook) 48

presented to MANCO

4 Quarterly

submitted to MANCO IPD Operational Operational 4 Reports and MANCO Minutes

250 All 49 Monthly reports

on land inspections done

12 land inspections

reports 30-Jun-16

(1) Schedule for inspections completed

and (2) 1st Quarter inspections concluded

2nd Quarter inspections

concluded 3rd Quarter inspections

concluded 4th Quarter inspections

concluded IPD Operational Operational 12 Reports

251 N/A 50

Memo to Community Services on illegal land occupation

within 24 hours from

identification Annually within 24 hours from

identification within 24 hours from

identification IPD Operational Operational Reports

252 All 51 No. of

roadshows held

per annum 2 Roadshows 30-Jun-16 Not Applicable 1 Roadshow Not Applicable 1 Roadshows IPD Operational Operational 2 Roadshow

Reports

253 N/A Operational

254 52

255

256 Tenure upgrades and

anomaly rectification 55

presented to MANCO

4 Quarterly

submitted to MANCO IPD Operational Operational 4 Reports and MANCO Minutes Land Invasion,

Planning &

Develoment Act and Illegal Developments

Awareness Basic Service

Properly Manage Land Administrationa

and usage in Ingwe

6.1.1

Land invasion register

5, 9, & 11

(6)

Page 6 of 14 OUTCOME

9 IDP Ref No. Q1 Q2 Q3 Q4Responsible

Department Annual BudgetPortfolio of Evidence

1 2015 - 2016 Approved WSP Approved WSP Not applicable Not ApplicableSubmission of final WSP to MANCO Submission of

Council Adopted WSP to LG SETA

MANCO Agenda/ minutes

2 WSP Submitted

to LGSETA 31 May2016

Submitted in

14/15 financial year Not applicable Not ApplicableNot applicable Submission of

Council Adopted WSP to LG SETA

Proof of submission to LGSETA

n/a Skills Audit 3 Skills Audit

Report submitted to MANCO Skills Audit

Report Not Applicable Not Applicable(1) Submission

of Report to MANCONot ApplicableCorporate

ServicesOperationalSkills Audit Report

402 n/a Implementation of

WSP 2015-2016 4 Quarterly reports on WSP implementationApproved WSP 4 reports 30th June 201

1st Quarter WSP Implementation Report submitted and presented to MANCO /Council Committee 2nd Quarter WSP Implementation Report submitted and presented to MANCO /Council Committee

3rd Quarter WSP Implementation Report submitted and presented to MANCO/ Council Committee 4th Quarter WSP Implementation Report submitted and presented to MANCO /Council Committee Corporate ServicesOperational4 Reports as submitted to

MANCO

403 n/a Employment

Equity Report 5 Submission of EE Report to DOL 29

January 2016Submitted EER Consultation

with LLF N/ASubmission EERN/A Corporate

Services OperationalProof of submission

405 All Councillor

Training and

workshops 6

14 programmes implemented throughout the year

6 Programmes implemented 14 Programmes

implemented30-Jun-16 3 4 3 4 Corporate

Services R 480 769Appointment Letters, Proof of attandance

404 Staff Training 7 Number of staff

trained 122 staff60 Training 30-Jun-16 15 15 15 15 Corporate

Services R 616 473Letters, Proof of Appointment attandance,

405 n/a Review of all HR

Policies 8 Number of HR Policies Approved

Approved HR Policies

Analysis and consultation (POE:

attendance register) Draft submission to MANCO

workshopsApproved HR Policies by Council Corporate Services R 60 000Approved HR Policies and

Council Resolution

406 n/a 1.1.4Municipal Wellness

Programme 9 Quarterly reports on Wellness Programme implementation

4 Reports by 30 June 20164 Reports 30th June

2016 1st Quarter Wellness Plan implementation Report submitted (POE :attendance Register) 2nd Quarter Wellness Plan implementation 3rd Quarter Wellness Plan Implementation 4th Quarter Wellness Plan implementation Corporate ServicesR 110 000 Attendance

Register

407 n/a 10% of Funded posts filled115 posts filled100% of funded posts

filled 30-Jun-16

100% of posts filled as per approved Organogram and PCMC

100% of funded posts filled 100% of funded posts filled 100% of funded posts filled Operational

408 n/a 11

Timespan for filling of vacant posts due to resignation, termination, retiring or other 3 months

turnaround time 90 days from

event90 days from event 90 days from

event 90 days from event Corporate

Services Operational

409 n/a 1.1.3Recording System for

Boardroom 12Recording System Installed ProcurementSupply and Delivery N/A N/A Corporate ServicesR480 769.00and Delivery NoteProof of Payment

410 1.1.6Security Services 13Protection and

Security ProcurementAppointment of Security

Service Provider

N/A N/A Corporate

ServicesR1 442 307.69 SLA

413 n/a Fleet Management 15No. of monthly

Fleet Management reports submitted

12 Monthly fleet reports signed by HOD on 30 June 2016 12 Fleet monthly reports signed by HOD

30 June 20163 monthly fleet reports signed by HOD 3 monthly fleet reports signed by HOD 3 monthly fleet reports signed by HOD

3 monthly fleet reports signed

by HODCorporate ServicesOperationalMANCO Reports, General Ledger vote for Fuel

415 n/a

Employee Workshop on Collective agreeements and internal policies

16Number of

workshops held3 workshops3 Workshops30-Sep-16 N/A 1 Workshop1 workshop1 WorkshopCorporate ServicesOperationalAttendance

Register

417 n/a Local Labour Forums 17No. of meetings held per month12 meetings of the LLF held

12 meetings of the local labour forum held

30-Jun-16the local labour 3 meetings of forum held 3 meetings of the local labour forum held 3 meetings of the local labour forum held 3 meetings of the local labour forum held Corporate Services OperationalMinutes

418 n/a Internship progra 18

No. of interns maintained in Municipality throughout the year

10 Interns enroled in programme11 interns in t 30-Jun-1611 interns enrolled in

Programme throughout year 11 interns enrolled in Programme throughout year 11 interns enrolled in Programme throughout year 11 interns enrolled in Programme throughout year Corporate Services OperationalLetters of

Appointments

419 n/a Experiential Training

Programme 19

No. of learners enrolled in programme throughout the year

2 learners10 Learners in programme30-Jun-164 Learners in programme

throughout year6 learners in programme n/a n/a Corporate Services OperationalAppointmentsLetters of

420 n/a Payrol

Administration 20Reports from

Payroll 12 Monthly

Reports 30-Jun-163 Monthly Reports3 Monthly

Reports 3 Monthly Reports 3 Monthly

ReportsCorporate Services OperationalReports

421 n/a

Occupational Health and Safety / Protective

clothing 21Report on Policy

Implementation 4 Quarterly reports by 30 June 2016 4 Quarterly Reports 30-Jun-16

1st Quarter OHS Policy implementation Report submitted 2nd Quarter OHS Policy implementation Report AND Submitted

3rd Quarter OHS Policy implementation Report submitted 4thQuarter OHS Policy implementation Report submitted Corporate

Services R 24 038 Reports

422 n/a Occupational

Health and Safety 22Training Workshops held

New Project/

No previous activity4 Quarterly

Workshops01-Jul-161 Workshop1 Workshop1 Workshop1 WorkshopCorporate Services OperationalAttendance

Register

423 n/a Team building session for

Departmental employees

23Date of session Not Applicable Not Applicable1 Team buliding

session heldNot Applicable orporate ServiR 77 000Proof of payment and attendance register

424 n/a

Annual review of the ICT performance with the organisation 24

Submission of Quarterly Reports to MANCO/ council committees

4 Quarterly reports by 30 June 20164 Quarterly

Reports 30-Jun-16Develop a Performance report2nd Quarter

Report 3rd Quarter Report 4th Quarter

ReportCorporate Services OperationalReports and

MANCO Minutes

425 n/a ICT Maintenance Policy 25

Submission of Draft Policy to MANCO/ council committes

Perform a Baseline exersize - 30 June 2016 Development of

1st Draft Maintenance Policy Submission of Final Draft Maintenance Plan to Treasury Submission of Draft Plan to MANCOCorporate Services OperationalICT Maintenance Plan

427 n/a Conduct ICT

awareness workshops 27Number of ICT awareness

workshops conducted 2 ICT awareness workshops coordinated by 30 June 2016 2 ICT awareness workshops conducted

30-Jun-16Not applicable1 WorkshopNot Applicable1 WorkshopCorporate Services OperationalAttendance

Register

428 n/a Coordinate sittings of the

ICT steering committee 28

Monthly meetings of the ICT steering committee coordinated

12 meetings of the ICT steering committee coordinated

30-Jun-163 meetings of the ICT steering committee coordinated 3 meetings of the ICT steering committee coordinated

3 meetings of the ICT steering committee coordinated 3 meetings of

the ICT steering committee coordinated Corporate ServicesOperational Minutes

431 n/a Master Systems

Plan (MSP) and

ICT Strategy 31Submission of

MSP and ICT

Strategy Not applicableNot applicableNot applicable

Submission of MSP and ICT Strategy to Standing Committee Corporate ServicesConsultantsR15000 Approved MSP

433 all 34Timespan from submission of

Agenda to Council Meeting

Council agenda prepared and dispatched 7 days before the date of the meeting

30-Jun-16 Council agenda prepared and dispatched 7 days before the date of the meeting Council agenda prepared and dispatched 7 days before the date of the meeting Council agenda prepared and dispatched 7 days before the date of the meeting Council agenda prepared and dispatched 7 days before the date of the meeting Corporate ServicesOperational Proof of

correspondence sent and date

434 All 35Calendar

correspondence to Dept

Calendar correspondenc e per annum

Correspondenc

e to Dept N/A N/A N/A Corporate

ServicesOperational Proof of correspondence sent and date CORPORATE SERVICES

SDBIP FOR 2015/2016

Secretariat

Good Governance and Public Participation Differentiated Approach to Municipal Financing, Planning and Support

Provision of effective secretariat services to council and council

committees. Annually

01-Oct-15

1.1.2

29-Apr-16 INFORMATION COMMUNICATION TECHNOLOGY

30-Jun-16 Municipal

Institutional Development Transformatiand on

Differentiated Approach to Municipal Financing, Planning and Support To ensure Municipal Compliance on ICT Legislationa and Mandates as set by relevant Legislation 1.1.3

30-Jun-16 23 HR Policies by :2016-06-30

1.1.2 Vacant Posts filled as per Organisational Structure and PCMC approval

Copies of appointment letters 90 days from event

30-Oct-15 Org

Scorecard ref No.

W ard

Development, submission and implementation of the WSP

29 th April 2016

Corporate ServicesOperational 31st May 2016

HUMAN RESOURCES

401 n/a

Municipal Institutional Development and Transformation Differentiated Approach to Municipal Financing, Planning and Support To ensure allignment with Labour Relations Act, Employment Act, including collective agreements and other related legislation. To improve employee wellness, skills.

Ensure effective support systems

1.1.1 30-Mar-16

1.1.5

15-Jan-16 Annual National

KPA STRATEGIC

OBJECTIVE PROJECTSINDICATOR

NO. INDICATORSBASELINE Target

(7)

Page 7 of 14

(8)

Page 8 of 14

Org.

Scorecard ref

no. Ward National KPA OUTCOME 9 STRATEGIC OBJECTIVE IDP Ref No. PROJECT INDICATORS BASELINE Q1 Q2 Q3 Q4 Responsible

Department Annual

Budget Portfolio of Evidence 2013 - 2014

Results Target Target Target Target

Budget

501 N/A

Financial Viability and

Financial Management

Improved Municipal Finance and Administrative Capability

To Manage Finances in line with MFMA and other applicable

Legislation

MFMA Compliance % compliance with section 75 of MFMA 100%

compliance 30-Jun-16

(1) Budget related polcies on Website (2) 100%

Compliance to Policies

100%

Compliance to Policy

100% Compliance to Policy

100%

Compliance to

Policy BTO Operational Proof of

submission to ICT Unit

502 N/A Qualifications due to

Budgets Section

0 Qualifications due to Budgets

section 30-Jun-16 Not applicable Not applicable Not applicable 0 Qualifications due to Budgets

Section BTO Operational AG Audit Report

503 N/A 5.1.2 Budget Policy Approved Budget

Policy and related

policies 30-Jun-16 Not applicable Not applicable

Budget Steering Committee presentation, Submission of Draft Budget Policy to Council for adoption.

Submission of approved Budget to Treasury (National and Provincial), COGTA and District Municipality

Not applicable BTO Operational Approved Budget Policies

504 N/A Budget Process

Plan Approved Legislative

Budget Process Plan 31-Aug-15

(1) Submission of Draft to Council - 31 Aug 2014 (2) Submission of Council Approved Plan to Treasury - 10 Days after adoption (3) On Webiste - 10 Days after adoption

Not applicable Not applicable Not applicable BTO Operational

Approved Budget Process

Plan and Council Resolutions

505 ALL Number of Budget

Roadshows held 2 Roadshows 30-Jun-16 Not applicable 1 Roadshow 1 Roadshow Not applicable BTO Operational Reports on the

Roadshows

506 N/A Budget

Management

Timeous submission of Draft Budget to Treasury

within 10 working days after tabling by Mayor to Council

Not applicable Not applicable 10 Working Days Not applicable BTO Operational Proof of submission to

Treasury

507 N/A Approved Budget by

date 30-Jun-16 Not applicable Issue Budget

Guidelines to Departments

(1) Submission of Draft Budget to IDP (2) Submission of Draft Budget to Council for adoption (3)

Tabling of Final Draft Budget to Council by Mayor, Submission of Approved Budget to Treasury, Final Budget on Website and Local Media

BTO Operational

Approved Budget, Proof of

submission to Treasury and

Budget on website

508 N/A

Operational Budget Reports submitted to MANCO and Finance Committee

4 Quarterly Reports

submitted 30-Jun-16

1st Q Operational Budget Report submitted

2nd Q Operational Budget Report submitted

3rd Q Operational Budget Report submitted

4th Q Operational Budget Report submitted

BTO Operational

Budget Reports and Finance

Committee Minutes

509 N/A

Capital Budget Reports submitted to MANCO and Finance Committee

4 Quarterly Reports

submitted 30-Jun-16 1st Q Capital Budget Report submitted

2nd Q Capital Budget Report submitted

3rd Q Capital Budget Report submitted

4th Q Capital Budget Report

submitted BTO Operational

Capital Budget Report and

Finance Committee

Minutes INGWE SDBIP FOR 2015 - 2016

BUDGET AND TREASURY OFFICE

Annual Target

(9)

Page 9 of 14

510 N/A Budget

Reconciliations Reports

12 Monthly Reconciliations Reports Completed

30-Jun-16 3

Reconciliations Reports

3 Reconciliations Reports

3 Reconciliations

Reports BTO Operational Bank Recon

Reports

511 N/A Financial Reporting Financial Reports Produced

12 S71 and S66 Reports produced

Within 10 days after month ends

3 S71 and S66 Reports produced

3 S71 and S66 Reports

produced BTO Operational S71 and S66

Reports

512 N/A 4 S52 Quarterly

Reports Produced

Within 15 days after the end of Quarter

1 S52 Quarterly Reports Produced

1 S52 Quarterly Reports

Produced BTO Operational S52 Reports

513 N/A 4 Quarterly

Financial

Statement 30-Jun-16 1st Quarter Financial Statement

2nd Quarter Financial Statement

3rd Quarter Financial Statement

4th Quarter Financial

Statement BTO Operational Quarterly

Financial Statements

514 N/A

1 Mid year/

Adjustment Budget Review.

S71 Submission

28-Feb-16 Not applicable Not applicable

1 Mid year/

Adjustment Budget Review. S71 Submission

Not applicable BTO Operational

Adjusted Budget and S71 Submission

Proof

515 N/A Cash Flow

Management

Ratio of monthly expenditure to cash

available 1 ; 3 Monthly 1 ; 3 1 ; 3 1 ; 3 1 ; 3 BTO Operational

Cash Coverage ratio report submitted to

Finance Committee

518 N/A Asset Register % up to date of Asset

Register 100% up to date

Assets register 30-Jun-16 100% up to date

(1) 100% up to date (2) Conduct 1 Asset Management Workshop - 30 Nov 2014

100% up to date

(1) 100% up to date (2) Conduct Asset Verifcation - 30 June 2015

BTO Operational

PPE Register reconciliations submitted to

Finance Committee

519 N/A Timespan for coding

of new assets Within 2 days

from purchase Within 2 days

from purchase Within 2 days from

purchase Within 2 days

from purchase BTO Operational Assets Register Supply Chain

Management

520 N/A

Financial Viability and

Financial Management

Legislation

Procurement Plan

2014 - 2015 Procurement Plan Implementation Reports submitted to MANCO, Treasury and Council

12 monthly reports submitted to FINANCE COMMITTEE, and Treasury

30-Jun-16

3 Procurement Plan

Implementation Reports submitted to MANCO, and Treasury (10th of each month)

3 Procurement Plan

Implementation Reports submitted to MANCO, (10th of each month)

3 Procurement Plan Implementation Reports submitted to MANCO, and Treasury (10th of each month)

3 Procurement Plan

Implementation Reports submitted to MANCO, and Treasury (10th of each month)

BTO Operational SCM Reports

521 N/A

4 Quarterly reports submitted to Council

1st Q Procurement Plan

Implementation Report submitted to Council

2nd Q Procurement Plan

3rd Q Procurement Plan Implementation Report submitted to Council

4th Q Procurement Plan

BTO Operational

Procurement Plan reports submitted to Finance Committee and

Council

522 N/A Approved 2015 -

2016 Procurement Plan

Procurement

plan approved 30-Jun-16 Not applicable Not applicable Not applicable

Submission of Draft Procurement Plan for Council Approval

BTO Operational Approved Procurement

Plan

524 N/A MFMA and SCM

Policy Compliance

% compliance with MFMA and SCM Policy

100%

compliance 30-Jun-16 100%

Compliance Not applicable 100% Compliance 100%

Compliance BTO Operational AG Audit Report

SCM Section

0 Qualifications due to SCM

section 30-Jun-16 Not applicable Not applicable Not applicable 0 Qualifications due to SCM

Section BTO Operational AG Audit Report

526 N/A SCM Policy

Implementation

SCM Policy Implementation Report

10 Working days after end of

financial year Not applicable Not applicable Not applicable 10 Working days after end of the

Financial Year BTO Operational SCM Reports

527 N/A Bid Processing Time lapse when

processing bids 14 days for

quotations 30-Jun-16 14 days for

quotations 14 days for

quotations BTO Operational SCM Reports

528 N/A 90 days for

tenders 30-Jun-16 90 days for

tenders 90 days for

tenders 90 days for tenders 90 days for

tenders BTO Operational SCM Reports

(10)

Page 10 of 14

529 N/A SCM Database Number of Quarterly

Self-Audit Reports submitted to MANCO

4 Quarterly Audit Reports submitted to MANCO

30-Jun-16

1st Q SCM Database Audit Report submitted to MANCO

2nd Q SCM Database Audit Report submitted to MANCO

3rd Q SCM Database Audit Report submitted to MANCO

4th Q SCM Database Audit Report submitted to MANCO

BTO Operational SCM Database Reports

530 N/A Number of state

officials on Database

0 number of state officials on

Database 30-Jun-16 0 number of state officials on Database

0 number of state officials on Database

0 number of state officials on

Database BTO Operational AG Audit

Reports

531 N/A

Number of Blacklisted companies on Database

0 number of Blacklisted Companies on Database

BTO Operational AG Audit Reports

532 N/A Monitor Irregular

Expenditure % of irregular

expenditure 0% Irregular

Expenditure 30-Jun-16 0% Irregular

Expenditure 0% Irregular

Expenditure BTO Operational AG Audit

Reports

533 N/A Reports submitted to

FINANCE COMMITTEE

12 Monthly Reports

submitted 30-Jun-16 3 Monthly Reports submitted

3 Monthly Reports submitted

3 Monthly Reports

submitted BTO Operational

Monthly reports submitted to

Finance Committee

534 N/A

Placing of electronic orders for all acquisitions other than those from Petty cash

Printout of purchase

orders Stats of orders

created Monthly 3 Monthly Stats

of orders Report 3 Monthly Stats

of orders Report 3 Monthly Stats of

orders Report 3 Monthly Stats

of orders Report BTO Operational Printout of Purchase orders

536 N/A Assets Reporting Quarterly Assets

Reports 4 Quarterly

Reports 30-Jun-16 1st Quarter

Report 2nd Quarter

Report 3rd Quarter Report 4th Quarter

Report BTO Operational Assets Reports

538 N/A Asset Register

Verification

Number of verification exersizes

conducted 2 Exersizes 30-Jun-16 Not applicable 1 Session Not applicable 1 Session BTO Operational Verification

Reports Revenue

Management

539 N/A Financial

Viability and Management

Legislation

5.1.1 Implementation of supplementary valuation roll

Supplementary Valuation Roll

presented to MANCO 30-Jun-16 Not applicable Not applicable Not applicable Report

Presented to

MANCO BTO R500 000 Actual

Supplementary Valuation Roll

540 N/A Reduction of

Debtors Book % Reduction of

Debtors Book 10% Redction 30-Jun-16 2.5% Reduction 2.5% Reduction 2.5% Reduction 2.5% Reduction BTO Operational Debtors Book Reports

541 N/A Revenue

Enhancement

Strategy Approved Strategy 30-Jun-16 Not applicable Not applicable Not applicable

Submission of Draft Strategy to MANCO for Council Adoption

BTO Operational

Approved Strategy and

Council Resolutions

542 N/A

Quarterly Reports submitted FINANCE on the

Implementation of Strategy

4 Quarterly Reports

submitted 30-Jun-16

1st Quarter Implementation Report Submitted

2nd Quarter Implementation Report Submitted

3rd Quarter Implementation Report Submitted

4th Quarter Implementation Report Submitted

BTO Operational

Implementation Reports submitted to

Finance Committee and

Minutes

544 N/A Billing and

Collection Collection rate 1:0.6 30-Jun-16 1:0.6 1:0.6 1:0.6 1:0.6 BTO Operational

Revenue Reports sumitted to

Finance Committee

Revenue Section

0 Qualifications due to Revenue

section 30-Jun-16 Not applicable Not applicable Not applicable 0 Qualifications due to Revenue

Section BTO Operational AG Audit

Reports