17 Has the valuation list on the financial system been reconciled with the draft valuation roll received from the valuer. 32 Has the assessment list on the financial system been reconciled with the updated assessment list received from the assessor.
Checklist for Monthly Meetings (Debtors Administration) CHECKLIST FOR CAPTURING OF APPROVED TARIFFS
14 Was the consumer deposit from previous owner/tenant transferred to the outstanding account of previous owner/tenant using all segments of msCOA. 23 Performed the Pre-Billing Test Run on the financial system using all segments of mSCOA.
Checklist for Monthly Meetings (Cash Receipting)
18 Does the session report match the daily deposit summary and is it signed as proof of review. 19 Whether the daily summary of payments was checked against the receipts issued in the financial system and the meeting report.
Checklist for Monthly Meetings (Pre-paid Sales)
9 A monthly reconciliation was performed between the number of meters on the prepaid system (database) and the financial system. 5 A monthly reconciliation was performed between the number of meters on the prepaid system (database) and the financial system.
Checklist for Monthly Meetings (Other Income)
2 Obtained a transaction report containing segments of mSCOA for weekly transactions from the financial system. 3 Is the transaction report, with segments of mSCOA, for weekly transactions obtained from the financial system.
Checklist for Monthly Meetings (SCM Unit)
14 Has the information on the list of accredited potential providers been reviewed on an annual basis. 16 Has an annual confirmation been sent to the potential provider indicating the status on the list of accredited potential providers.
Checklist for Monthly Meetings (Procurement)
24 Is the applicant requested to sign the form as confirmation of the amount spent. 25 Are the invoices attached to the Petty Cash Form and filed with the hard copy/printout of the Petty Cash Register. 33 Is the check issued in the name of the Paying Master, as stipulated in the Petty Cash Policy.
Processes were reported to the Chief Financial Officer, in terms of section 36 of the Supply Chain Management Regulations. 26 A copy of the order was sent to the Creditors Department, together with the requisition form and all other supporting documentation. 9 Has the Chief Cashier been notified of the Notice, if any fee is payable to obtain documentation.
23 Did the Head of Department prepare a report with the results of the evaluation and recommend a preferred supplier. 25 A letter was issued to the successful bidder and the unsuccessful bidders were informed of the result and their right to object. 29 Did the minutes of the meeting include a report with a recommendation on an award to the Bid Evaluation Committee.
Checklist for Monthly Meetings (Creditors Department) CHECKLIST FOR PERFORMING RECORDING OF INVOICES
Checklist for Monthly Meetings (Salary Department) CHECKLIST FOR PERFORMING SALARY RUN
2 Was it indicated on the report whether the employee was at work throughout the month, or was a comment inserted if this was not the case. 15 Is net remuneration per payroll register has been reconciled with net remuneration imported into the EFT Banking System and the reconciliation is signed. 8 Have the reconciliations of the payroll control accounts been reviewed and signed as proof of review.
21 Has an audit trail of changes in the master data file been printed from the payroll system.
Checklist for Monthly Meetings (Inventory Department) CHECKLIST FOR PERFORMING PURCHASING OF INVENTORY
6 A copy has been made of the Goods Receipt Note and a copy is attached to the Order Form. 4 Has the head of department verified whether there is sufficient stock available and whether segments of mSCOA are correct. 7 If the inventory is to be installed at a consumer's location, has a copy of the receipt been sent with the Inventory Sign Out Form as proof that the inventory has already been paid for by the consumer.
11 Did the worker receiving the goods also sign that the goods were received in working condition.
Checklist for Monthly Meetings (Asset Management Planning) CHECKLIST FOR ESTABLISHING A PROJECT MANAGEMENT UNIT
10 Has a revised business plan been submitted to DPLG if the original model of the created NJPMN changes. Checklist for Monthly Collections (Property, Plant and Equipment) CHECKLIST FOR ACQUISITION OF VEHICLES (NEW).
Checklist for Monthly Meetings (Property, Plant and Equipment) CHECKLIST FOR ACQUISITION OF MOVABLE ASSETS (NEW)
43 Are previously unrecognized asset journals captured in the financial system using mSCOA segments. 82 Is depreciation in the Asset Register reconciled with depreciation in the General Ledger, using msCOA segments. 45 Are previously unrecognized asset journals captured in the financial system using mSCOA segments.
60 Has depreciation in the asset register been reconciled with depreciation in the general ledger using mSCOA segments. 35 Has depreciation in the asset register been reconciled with depreciation in the general ledger using mSCOA segments. 48 Has depreciation in the asset register been reconciled with depreciation in the general ledger using mSCOA segments.
10 Is the asset register updated with depreciation calculations, using mSCOA segments. 11 Are depreciation journals captured in the financial system, using mSCOA segments. 1 Is a list of all obsolete assets maintained in the Asset Store, using mSCOA segments.
Checklist for Monthly Meetings (Investment Property)
6 A list of valuation lists of all properties registered in the name of the Municipality has been obtained. 12 Has the list of properties under the control of the Municipality been reconciled with properties in the Asset Register. 16 Has all property under the control of the Municipality been inspected and its use determined.
18 Have values been obtained from a registered valuer for all property under the municipality's control. 33 Has depreciation in asset register been reconciled with depreciation in general ledger using segments of mSCOA. 11 Has the list of properties under the municipality's control been reconciled with properties in the property register.
15 Whether all property under the control of the municipality has been inspected and their use determined. 17 Whether values have been obtained from a registered valuer for all property under the municipality's control. 32 Has depreciation in the asset register been reconciled with depreciation in the general ledger using msCOA segments.
Checklist for Monthly Meetings (Intangible Assets)
22 Has the list of "Intangible assets not previously recognized" with fair values been sent to the finance committee. 26 Have “Intangible Assets Not Previously Recognized” been recorded in the asset register, using segments of mSCOA. 27 Recorded journals for intangible assets not previously recognized in the financial system, using segments of mSCOA.
14 Is the list of "Missing Intangible Assets" sent to all Custodians and Manager to whom the Custodian reports. 22 Is the "Missing Intangible Assets List", with values prepared, using segments of mSCOA. 30 Sent a list of "Intangible Assets not previously recognized" with fair values to Head: Assets and Expenses.
32 The list of "Intangible assets not previously recognized" with fair values was sent to the Finance Committee. 39 Are journals posted for all changes to intangible assets on the financial system using segments of mSCOA. 43 Is the list of "Intangible assets not previously recognized" with audit trail of transfer assets, filed for future reference.
Checklist for Monthly Meetings (Heritage Assets) CHECKLIST FOR ACQUISITION OF HERITAGE ASSETS
66 Is the list of deletions with an audit trail of purchases filed for future reference. 5 Is the list of asset transfers filed with an audit trail of the transfers for future reference. 10 There is a list of deletions with an audit trail of deletions, filed for future reference.
Checklist for Monthly Meetings (Agricultural Assets) CHECKLIST FOR ACQUISITION OF BIOLOGICAL ASSETS
Checklist for Monthly Meetings (Cash Management) CHECKLIST FOR MUNICIPAL BANK ACCOUNTS
10 Is the name of the bank where the municipality's primary bank account is held, the type and number of the account, submitted in writing to the National Treasury, the relevant Provincial Treasury and the Auditor General. 12 Have the state treasury and the auditor-general been notified in writing annually before the beginning of a financial year of the name of each financial institution where the municipality has a bank account, type and number of each account. 13 Has all money received been immediately paid into the municipality's primary bank account.
14 Is a consolidated report on all withdrawals made in accordance with subsections (1) (b) to (j) of Article 11 of the ZUFMA. A consolidated report of all withdrawals submitted to the Council under subsections (1) (b) to (j) of section 11 of the MFMA. 9 Whether the availability of surplus funds and the period of availability of funds have been established.
15 Has the financial institution been requested to issue a certificate for each investment made that no commission or payment in kind will be made to any party in respect of the investment? 30 Has a report been prepared on the investment portfolio of the municipality, in the prescribed format of National Treasury. 24 Has a bank reconciliation been made for each bank account of the municipality within 8 working days after the end of the month.
Checklist for Monthly Meetings (Insurance Claims) CHECKLIST FOR INSURANCE CLAIMS
Checklist for Monthly Meetings (Borrowing)
3 Whether, as part of a competitive bidding process, any person is involved in borrowing money from the municipality when working with a potential lender or when preparing. disclose any information you have or know of that may be relevant to the decision of a prospective lender or investor; and. 4 Whether any alleged violations of the above procedure were notified to the mayor and the state treasury as soon as practicable.
9 The National Treasury and the Provincial Treasury were invited, through formal letters, to submit written comments or statements to the Council in respect of proposed debt. 10 Is a copy of the information statement sent to the council 21 days before the council meeting. 17 Is long-term debt registered in the liability register using segments of mSCOA.
19 Has a meeting been held with the financial institution to discuss the level of satisfaction with the services provided to the municipality? Present value of the minimum lease payments, using the implicit interest rate in the lease, or if impractical, the lessee's incremental borrowing rate; 11 Have the journal record monthly interest and principal on loans recorded by using segments of mSCOA.
Checklist for Monthly Meetings (VAT)
14 A copy of the VAT return with payment advice has been submitted to Head: Assets and Expenses for review. 15 A copy of VAT account statement with payment advice has been submitted to Head: Assets and Expenses for review. 16 Has the payment advice/s been reviewed and verified that VAT payable, Interest and Penalties are allocated to the correct vote.
17 Has the VAT return 201 been submitted to SARS electronic filing on or before the due date. 19 Has the VAT return 201 been filed with the confirmation of the electronic file and the supporting documentation for future reference. 28 Has a VAT reasonableness test been carried out between the VAT returns submitted and the total votes of income and expenditure for the financial year each year.
1 Has the VAT apportionment factor been calculated before the start of the financial year and within 6 months after the new financial year? Has the VAT on mixed deliveries been recalculated from 1 July on the basis of the new apportionment ratio? Has the VAT on mixed deliveries been recalculated from July 1, by declaring 100% input tax; And.
Checklist for Monthly Meetings (Other Liabilities)
