The norm for the majority of the existing Category B. c) The functions of the various departments of Category B Municipalities. Some of the benefits are as follows:-. the project manager will have full control over the project;. completion times can be reduced;. better control of expenses and. quality control will lead to;. improved transparency, as the entire Local Municipality, the community leaders and the community will be on board from start to finish. e).
Project
Detailed project
Project Delivery
Project Evaluation
The community must be part of all processes of the project lifecycle to ensure its success. The project management function can be successfully integrated into newly established category B municipalities to ensure projects are delivered as reflected in the integrated development plan of the respective municipality.
THE POTENTIAL ROLE OF PROJECT MANAGEMENT IN CATEGORY B MUNICIPALITIES
- THE PROBLEM AND ITS SETTING
- THE REVIEW OF THE RELATED LITERATURE
- THE DATA AND THE TREATMENT OF THE DATA
- THE NEED FOR PROJECT MANAGEMENT WHEN IMPLEMENTING PROJECTS AS REFLECTED IN THE IDP OF CATEGORY
- SUMMARY, CONCLUSIONS AND RECOMMENDATIONS
This process aims to provide basic services to the community by making the community a part of the whole process. That the project manager must be appointed on the basis of an implementation contract, so that he does not protect the interests of the community and the municipality.
- The Statement of the Problem
- The Subproblems
- The first subproblem
- The second subproblem
- The Hypotheses
- The Deliminations
- The Definition of Terms Project Manager
To determine the need for Project Management in the implementation of projects as reflected in the IDP (Integrated Development Plan) of Category B Municipalities. How will the need for Project Management in the implementation of projects as reflected in the IDP (Integrated Development Plan) of Category B Municipalities be determined?).
Category B Municipalities
Integrated Development Plan (IDP)
Requirements of the Municipal Systems Act (MSA)
List of Abbreviations
Assumptions The first assumption
That the powers and functions of the MM & HOD do not become obsolete in terms of the implementation of the projects as indicated in the IDP. That the integral responsibility for the implementation of the projects as indicated on the Integrated Development Plan is not shifted from the Project Management Director or the Project Manager to the Municipal Manager.
The Importance of the Study
The OB will only be involved in getting the projects completed, while the MM & HOD will still be responsible for the day-to-day functions of managing his/her department. That the PM will play a crucial role in community participation in the implementation of projects as reflected in the IDP.
THE REVIEW OF THE RELATED LITERATURE 2.1 Introduction
Review of the Related Literature A Historical Overview
In KwaZulu-Natal, the Department of Traditional and Local Government Affairs is responsible for the overall coordination of IDP preparation and has established a high-level management system to ensure coordination, integration and alignment of Local, Provincial and National priorities and budgets. the preparation of IDP.
Project Manager and Project Management
But is the goal actually to manage and deliver according to the scope of the project. I would vehemently argue that the goal of project management is not to realize the scope of the project.
Integrated Development Planning
Section 155 (1) of the constitution stipulates that a municipality of category B is one that shares municipal executive authority in its area with a municipality of category C in the area to which it belongs. The law defines local and district municipalities as categories B and C, respectively, as stated in Article 155 (1) of the Constitution.
Project, Development Management and the Category B Municipality Esman, 1991:24) states that: “development management roles should be
It must align the resources and the capacity of the municipality with the implementation of the plan. This should form the policy framework for, and general basis of, the budgets of the municipality.
Community Participation Defined
Project, Development Management and Category B Municipality of Esman, 1991:24) states that: “Development management roles should be. Competence of the community to participate in terms of lack of basic reading and writing skills and language barriers.”.
Conclusion
THE DATA AND THE TREATMENT OF THE DATA 3.1 Introduction
- The Data
- The Primary data
- The Secondary data
- The Criteria for the Admissibility of the Data
- The Research Methodology
- Specific Treatment of the Data for Each Subproblem .1 Subproblem one
For the purposes of this study, only category B municipalities belonging to uThukela District Municipality (DC23) in KwaZulu-Natal will be used. One of the methods and procedures that will be used in this study are those developed by Leedy (1997).
The Data Needed
The other method that will be consulted is the one proposed on the World Wide Web, at www.research.com, which also provides guidance to researchers on how to carry out research proposals. The first sub-problem is determining the need for project management in the implementation of projects as stated in the IOP (Integral Development Plan) of category B municipalities.
The Location of the Data
The Means of Obtaining the Data
The Treatment of the Data
Subproblem Two
The data required to solve subproblem two are as follows: -. a) the responses of the municipal manager, heads of departments, IDP managers, councilors and members of the Community regarding development projects and the use of project management for projects driven by local community participation. The data will be collected by arranging formal meetings with Category B municipalities, municipal leaders, heads of departments, IDP leaders and councillors, community members, project management consultants and other professionals.
Conclusion
THE NEED FOR PROJECT MANAGEMENT IN THE IMPLEMENTATION OF PROJECTS AS PLAYED IN THE IDP OF CATEGORY B.
THE NEED FOR PROJECT MANAGEMENT WHEN IMPLEMENTING PROJECTS AS REFLECTED IN THE IDP OF CATEGORY B
Introduction
Definition of a Category B Municipality
- Existing Category B Municipalities
Strengthened local governance in terms of financial and technical support due to reduced competition for resources. In accordance with Article 156 of the Constitution, the municipality has executive authority and the right to manage the affairs of local government listed in Parts B of Annexes 4 and 5.
Schedule 4 Part B
The existing Category B Municipality or alternatively known as Amalgamated Urban - Rural Municipalities, are Municipalities with a full range of municipal powers and functions. Ensure that rural residents who contribute to the urban rate base share benefits of service delivery.
Schedule 5 Part B
Existing Category B Municipalities Current Departmental Structures and Functions
This form of organization compresses specialization into a smaller number of units and can relieve the duties of the Municipal Manager in terms of control team. As responsible officer of the municipality, the municipal manager is responsible and liable for-. a) all income and expenditure of the municipality;.
Community Services
Town Secretary Administration
Town Secretary Human Resources
Analysing Existing Category B Municipality Structures
In South Africa, most of the existing Category B municipalities can be divided into two forms of organizational structures, i.e. The norm for most existing category B municipalities is a fairly narrow space, with managers and senior officials only having a maximum of two. four subordinates who report to him.
Suitability of existing Category B Municipalities Departmental Structures to integrate Project Management
The amount of authority given to the project manager presents serious problems in terms of the Local Municipalities where the municipal manager is. Top management was reluctant to cede any power and authority to the project manager.
Restructuring of existing Category B Municipal Department Structures to integrate Project Management
Stewardship, the cost-effective way to obtain resources to ensure project completion. Clear lines of authority, communication and responsibility of project team members should be defined.
Newly Established Category B Municipalities
- Proposed Organisational Structure for Newly Established Category B Municipalities
- Integration of Project Management with Proposed Departmental Structures of Newly Established Category B Municipalities
- Advantages and Disadvantages of integrating Project Management Structures in Newly Established Category B Municipalities
There are poor relations between members of the project group, councilors and members of the local community. The project manager's obligation to fulfill his duties according to the scope of the project.
Integrated Development Planning
- Integrated Development Planning: Chapter 5 of the Municipal Systems Act 2000
However, the real concern of Chapter 5 of Municipal Systems of Local Government is Integrated Development Planning. The content of the plan is prescribed in more detail in Chapter 5 of the Act.
Part 1: General
An Integrated Development Plan is the main planning instrument for the municipality to which it applies and guides all planning and development and all decisions relating to planning and development in that municipality.
Municipal planning to be developmentally orientated
Municipal planning in co-operative government
It is binding on all persons, unless there is an inconsistency between the plan and national or provincial legislation, in which case the legislation prevails. 3) If municipalities are required to comply with planning requirements in terms of national or provincial legislation, the responsible state bodies should -. a) harmonize the implementation of that legislation with the provisions of this chapter; and. consult the affected municipality; and. take reasonable steps to assist the municipality to meet the time limit mentioned in Article 25 of the Constitution and other requirements of this chapter applicable to its integrated development plan.
Adoption of Integrated Development Plans
A newly elected municipal council that adopts the integrated development plan from its predecessor with changes must make the changes according to the process referred to in section 34. 4) A municipality must no later than 14 days after the adoption of its integrated development plan in 1 or 3-. a) give notice to the public-. adoption of the plan; and. that copies or extracts of the plan are available for public inspection at specified locations; and.
Part 2: Contents of integrated development plans Core components of integrated development plans
A newly elected municipal council may within the prescribed period referred to in subsection (1) accept the integrated development plan of its predecessor, but before a decision is taken, it must comply with section 29 (1) (b) (i), ( c ) and (d).
Part 3: Process for planning, drafting, adopting and review of integrated development plans
Framework for integrated development planning
2) A framework referred to in subsection (1) binds both the district municipality and the local municipalities within the area of the district municipality, and must at least -. a) identify the plans and planning requirements which in terms of national and provincial legislation are binding on the district municipality and the local municipalities or on any specific municipality;.
Adoption of process
Process to be followed
Management of drafting process
Provincial monitoring and support
Copy of integrated development plan to be submitted to MEC for local government
If it agrees with these proposals, adjust its comprehensive development plan or change in accordance with the request of the MEC; or b) if he does not agree with the proposals, he objects to the MEC's request and the MEC gives written reasons why he does not agree. If the MEC decides to forward the objection to an ad hoc committee, the objection must be forwarded within 21 days of receipt of the objection.
Ad Hoc committees
3) An objection referred to an Ad Hoc Committee must be dealt with in accordance with the procedures prescribed by regulation.
Annual review and amendment of integrated development plan 34. A municipal council-
Part 4: Miscellaneous
Status of integrated development plan
Municipality to give effect to integrated development plan
Regulations and guidelines
Benefits of Integrated Development Plan Planning
Focused and Proactive Management
Institutional Analysis
The institutional audit also focuses on the vulnerability of the municipality in terms of identifying threats. This highlights the capacity of the municipality to optimize opportunities, and to be proactive and future-oriented."
Matching Resources to Needs
Based on this understanding, the municipality is better able to manage the changes that are needed to create the desired future. The purpose of the analysis is to identify the municipality's strengths and weaknesses, including its structures, staff composition and deployment, financial situation and culture.
Project Management
The goal is not to overcome outdated and impractical structures, procedures and practices, but rather to establish an open-minded view of the organization, recognize problems, shortcomings, limitations and imbalances and identify ways to overcome them.
Performance Management
Realistic Planning
Unification and Consensus Building
Empowerment of Stakeholders
Focused Budgeting
Change Agent
Role of the Project Manager when implementing the Integrated Development Plan
Controlling scope so that we are able to control what we have to deliver. Or do you keep putting it off because it's your job to deliver the scope of the project on time and on budget.
What is good Project Management?
The IDP Providing the base for Effective Project Management
Programme and Project Management the "Doer" of Implementation
Detailed Project Preparation
Provide a detailed specification of the nature and quality of the project deliverables to guide those responsible for carrying out the work on the project and for its management. Provide an overview of income and expenditure for the project to assist in coordination between the finance department and the project team.
Detailed Project Preparation (Continue.)
To ensure that project deliverables are put to the right use or that the project, once completed, is properly closed. To ensure proper information management throughout the project lifecycle, enabling effective monitoring and management.
Integrated Information and Communication System for good Project Management
Project Management Information System
Project Communication System
Positioning of a Project Manager in a Category B Municipality Departmental Structure
Equally challenging is managing the recognition of boundary changes as the project moves forward. Beck elaborated on the core role of the Director of Project Management (DPM) position.
Performance Management Systems - Project Manager
A comprehensive development plan for most all local municipalities will not be fully implemented due to the fact that most local municipalities are struggling with cash flow problems due to the increased service areas following the delimitation process where border municipalities are now'. within one month after the beginning of the municipality's fiscal year. In the case of a municipal manager, it extends to the municipality represented by the mayor or executive mayor, as the case may be; and.
Conclusion
The third hypothesis is that the function of project management can be included in the newly established B category municipalities. The fifth hypothesis is that project management plays a key role in the integrated development plan process.
THE APPLICATION OF PROJECT MANAGEMENT AND COMMUNITY PARTICIPATION DEVELOPMENT PROJECTS IN CATEGORY B
Introduction
Project, Development Management and the Category B Municipality After the previous elections and the completion of the demarcation process
- Origins of Development Management
- Development Management Defined
- The role of Local Municipalities in Managing Development Projects and Programmes
The constant reference to the problems and shortcomings that can arise if proper development management is not part of development projects began to show results, especially in the mid-1990s, when more and more academics and theorists began to refer to development management as a field has. of study in its own right.”. In considering the concept of development management and what it entails, (Esman, 1991:24) states that: "development management roles must be designed to compensate people." The local municipality, municipal manager or project manager must therefore manage a project so that the community and.
Co-operative Government
Regarding the legal nature and rights of municipalities, the Act on Local Self-Government defines: a way that does not threaten or hinder the municipality's ability or right to exercise its executive and legislative powers. For purposes of effective co-operative government, organized local government must strive -. a) develop common approaches for local administration as a district authority;
Rights and duties of municipal councils 4(1) The council of a municipality has the right to-
The rights and duties of the municipal boards § 4, subsection 1. The board of a municipality has the right to-. a) exercises the municipality's executive and legislative authority and uses the municipality's resources for the good of the local community;.
Duties of municipal administrations
The Municipal Manager as Project Manager in Category B Municipalities
One of the best ways to avoid conflict is visible commitment from top management to the project in general and to the municipal manager in particular.” The municipal manager is responsible for development; therefore, he must have full confidence in the personnel directly responsible to him, i.e.
Development of culture of community participation
Mechanisms, processes and procedures for community participation
Public notice of meetings of municipal councils
Admission to public meetings
An executive committee mentioned in section 42 of the Act on Municipal Structures and a mayoral committee mentioned in section 60 of the same act may be covered by subsection 1, letter a, close one or more of its meetings to the public, including the media. a) with the financial and administrative capacity of the municipality must provide space for the public in the chambers and places where the council and its committees meet; and.
Communications to local community
Community Participation Defined
Paul (1987:2) defines community participation as "an active process in which the clients, or those who stand to benefit, influence the direction and implementation of a development project aimed at improving people's welfare in terms of income, personal growth, independence and other values considered valuable."
Empowering Communities of Category B Municipalities
Empowerment must also equip the community to clearly understand what community development is. If he/she has managed to involve the community in the project life cycle, the battle is half won.
Community Participation during the Project Life- Cycle
That empowerment is a process which aims to equip people to make decisions and to implement those decisions in relation to development.” Empowerment can therefore be defined as a process of providing the community with the power to gain access to resources and use those resources to achieve development outcomes.
Initiating Process
Planning Process
Executing Process
Controlling Process
Close-out Process
Project Managers and Community Participation in Category B Municipalities
- The Role of Project Managers in the Promotion of Community Participation
- Public Project Management in Transformation
- The need for new Management Principles and Management Skills Osborn and Gaebler (1993:72) state that to transform existing management
- Professionalism and the challenges to Management of Local Municipalities
- Possible Dilemmas of Project Managers in Category B Municipalities
Members of the committee or project team do not always accept the authority of project managers and may feel that the project manager is abusing their position of authority. Project managers should point out to members of the community, committee or project team that they should criticize the project and not the project managers themselves.
CONCLUSION
There are also the dangers associated with rationalizing middle management, which often represents a major source of knowledge about an institution's activities. The eighth hypothesis is that service delivery in Category B municipalities should include community participation in the implementation of projects in terms of the Integrated Development Plan.
SUMMARY, CONCLUSIONS AND RECOMMENDATIONS 6.1 Summary
Conclusions
The second subproblem is to determine how project management can be used in community participation for development projects in category B. How will project management be used in community participation for development projects in category B municipalities?).
Recommendations
The provision of services in Category B Municipalities must include community participation during the implementation of projects in terms of the Integrated Development Plan. There are various obstacles that can prevent the successful integration of Project Management in a Category B Municipality.
