This process aims to provide basic services to the society by making the society a part of the whole process. That the project manager must be appointed on a performance contract to safeguard the interests of society and the municipality.
- The Statement of the Problem
- The Subproblems
- The first subproblem
- The second subproblem
- The Hypotheses
- The Deliminations
- The Definition of Terms Project Manager
Determining the need for project management in the implementation of projects as reflected in the IDP (Integrated Development Plan) of category B municipalities. How is the need for project management in the implementation of projects as shown in the POP (Integrated Development Plan) of Municipalities Category B determined?).
Category B Municipalities
Integrated Development Plan (IDP)
Requirements of the Municipal Systems Act (MSA)
List of Abbreviations
Assumptions The first assumption
That the powers and functions of MM & HOD will not become obsolete in terms of implementing projects as shown in the PDP. That the overall responsibility for the implementation of the projects as indicated in the Integrated Development Plan will not be shifted from the Project Management Director or the Project Manager to the Municipal Manager.
The Importance of the Study
The OB will only be involved in getting the projects completed, while the MM & HOD will still be responsible for the day-to-day functions of managing his/her department. That the PM will play a crucial role in community participation in the implementation of projects as reflected in the IDP.
THE REVIEW OF THE RELATED LITERATURE 2.1 Introduction
Review of the Related Literature A Historical Overview
In KwaZulu-Natal, the Department of Traditional and Local Government Affairs is responsible for the overall coordination of the preparation of the IDP and has established a high-level management system to coordinate, integrate and align Local, Provincial and National priorities and budgets in the preparation of the IDP .
Project Manager and Project Management
But is the goal actually to manage and deliver according to the scope of the project. I would vehemently argue that the goal of project management is not to realize the scope of the project.
Integrated Development Planning
Article 155(1) of the Constitution stipulates that a category B municipality is a municipality that shares the Executive Board in its area with a category C municipality within the area to which it belongs. The law defines local and district municipalities as categories B and C, respectively, as those terms are referred to in Article 155(1) of the Constitution.
Project, Development Management and the Category B Municipality Esman, 1991:24) states that: “development management roles should be
It must align the resources and the capacity of the municipality with the implementation of the plan. This should form the policy framework for, and general basis of, the budgets of the municipality.
Community Participation Defined
Project, Development Management and Category B Municipality Esman, 1991:24) states that: "development management roles should be. Community competence to participate in the face of lack of basic literacy and language barriers.”
Conclusion
THE DATA AND THE TREATMENT OF THE DATA 3.1 Introduction
- The Data
- The Primary data
- The Secondary data
- The Criteria for the Admissibility of the Data
- The Research Methodology
- Specific Treatment of the Data for Each Subproblem .1 Subproblem one
For the purposes of this study, only category B municipalities belonging to uThukela District Municipality (DC23) in KwaZulu-Natal will be used. One of the methods and procedures that will be used in this study are those developed by Leedy (1997).
The Data Needed
Another method we will discuss is the method proposed on the World Wide Web at www.research.com, where there are also instructions for researchers to implement research proposals. The first sub-problem is to determine the need for project management in the implementation of projects, as indicated in the IDP (integrated development plan) of category B municipalities.
The Location of the Data
The Means of Obtaining the Data
The Treatment of the Data
Subproblem Two
The data needed to solve subproblem two are as follows: -. a) the responses of the municipal manager, heads of departments, IDP managers, Councilors and Community members regarding development projects and the use of project management for projects directed by community participation;. Data will be obtained by organizing formal meetings with category B municipalities, municipal managers, heads of departments, IDP managers and advisors, community members, project management consultants and other professionals.
Conclusion
THE NEED FOR PROJECT MANAGEMENT IN THE IMPLEMENTATION OF PROJECTS AS REFLECTED IN IDP CATEGORY B.
THE NEED FOR PROJECT MANAGEMENT WHEN IMPLEMENTING PROJECTS AS REFLECTED IN THE IDP OF CATEGORY B
Introduction
Definition of a Category B Municipality
- Existing Category B Municipalities
Increased local government in terms of financial and technical support, due to reduced competition for resources. Pursuant to Article 156 of the Constitution, a municipality has the executive authority and the right to administer local government matters listed in Parts B of Appendices 4 and 5.
Schedule 4 Part B
The existing Category B municipality, or alternatively known as Amalgamated Urban - Rural municipalities, are municipalities with a wide range of municipal powers and functions. Ensured that rural residents who contribute to urban rates share in the benefits of service delivery.
Schedule 5 Part B
Existing Category B Municipalities Current Departmental Structures and Functions
This organizational form compresses specialization into a smaller number of units and can ease the tasks of the municipal manager in terms of span of control. As the person responsible for the municipality, the municipal clerk is responsible and approachable. a) all income and expenses of the municipality;
Community Services
Town Secretary Administration
Town Secretary Human Resources
Analysing Existing Category B Municipality Structures
In South Africa, most of the existing category B municipalities can be divided into two forms of organizational structures, i.e. The norm for most existing category B municipalities is a fairly narrow space, with managers and senior officials only having a maximum of two. four subordinates who report to him.
Suitability of existing Category B Municipalities Departmental Structures to integrate Project Management
The amount of authority given to the project manager causes serious problems in relation to the local municipalities where the municipal manager is the one. Upper-level management was reluctant to cede any of its power and authority to the project manager.
Restructuring of existing Category B Municipal Department Structures to integrate Project Management
Administration, a cost-effective way to obtain resources to ensure project completion. Clear boundaries of authority, communication and responsibility of project team members should be established.
Newly Established Category B Municipalities
- Proposed Organisational Structure for Newly Established Category B Municipalities
- Integration of Project Management with Proposed Departmental Structures of Newly Established Category B Municipalities
- Advantages and Disadvantages of integrating Project Management Structures in Newly Established Category B Municipalities
The commitment of the project team members, i.e. different functional departments, councilors and community members. There are poor relationships between project team members, councilors and community members.
Integrated Development Planning
- Integrated Development Planning: Chapter 5 of the Municipal Systems Act 2000
However, the real concern of Chapter 5 of Municipal Systems of Local Government is Integrated Development Planning. The content of the plan is described in more detail in Chapter 5 of the Law.
Part 1: General
An integrated development plan is the main planning instrument for the municipality to which it applies and governs all planning and development and all decisions regarding planning and development in that municipality.
Municipal planning to be developmentally orientated
Municipal planning in co-operative government
It is binding on all persons unless there is an inconsistency between the plan and national or provincial law, in which case the law will prevail. 3) If municipalities have to meet planning requirements in terms of national or provincial legislation, the responsible state authorities must -. a) harmonize the implementation of this legislation with the provisions of this chapter; and. consult the affected municipality; and. take reasonable measures to help the municipality meet the deadline from Article 25 of the Constitution and other requirements of this chapter that apply to its comprehensive development plan.
Adoption of Integrated Development Plans
A newly elected municipal council that adopts the integrated development plan from its predecessor with changes must make the changes according to the process referred to in section 34. 4) A municipality must no later than 14 days after the adoption of its integrated development plan in 1 or 3-. a) give notice to the public-. adoption of the plan; and. that copies or extracts of the plan are available for public inspection at specified locations; and.
Part 2: Contents of integrated development plans Core components of integrated development plans
The newly elected municipal council may, within the period referred to in subsection (1), approve the integrated development plan of its predecessor, but before making a decision it must comply with section 29 (1) ( b) (i), (c) and (d).
Part 3: Process for planning, drafting, adopting and review of integrated development plans
Framework for integrated development planning
2) A framework referred to in subsection (1) binds both the district municipality and the local municipalities within the area of the district municipality, and must at least -. a) identify the plans and planning requirements which in terms of national and provincial legislation are binding on the district municipality and the local municipalities or on any specific municipality;.
Adoption of process
Process to be followed
Management of drafting process
Provincial monitoring and support
Copy of integrated development plan to be submitted to MEC for local government
If it agrees with these proposals, adjust its integrated development plan or amendment in accordance with the MEC's request; or. b) if it disagrees with the proposals, object to the MEC request and provide the MEC with written reasons why it disagrees. If the MEC decides to refer an objection to an ad hoc committee, the objection must be referred within 21 days of receipt of the objection.
Ad Hoc committees
3) The objection submitted to the ad hoc commission must be dealt with in accordance with the procedures prescribed by the regulation.
Annual review and amendment of integrated development plan 34. A municipal council-
Part 4: Miscellaneous
Status of integrated development plan
Municipality to give effect to integrated development plan
Regulations and guidelines
Benefits of Integrated Development Plan Planning
Focused and Proactive Management
Institutional Analysis
The institutional audit also focuses on the vulnerability of the municipality in terms of identifying threats. This highlights the capacity of the municipality to optimize opportunities, and to be proactive and future-oriented."
Matching Resources to Needs
Based on this understanding, the municipality is in a better position to manage the changes that will be needed to bring about the desired future. The purpose of the analysis is to identify the municipality's strengths and weaknesses, including its structures, staff composition and deployment, financial situation and culture.
Project Management
The goal is not to get around outdated and impractical structures, procedures and practices, but rather to take an open-minded view of the organization, recognize problems, shortcomings, limitations and imbalances and find ways to overcome them.
Performance Management
Realistic Planning
Unification and Consensus Building
Empowerment of Stakeholders
Focused Budgeting
Change Agent
Role of the Project Manager when implementing the Integrated Development Plan
Controlling scope so that we are able to control what we have to deliver. Or do you keep putting it off because it's your job to deliver the scope of the project on time and on budget.
What is good Project Management?
The IDP Providing the base for Effective Project Management
Programme and Project Management the "Doer" of Implementation
- Project
- Detailed project
- Project Delivery
- Project Evaluation
- Detailed Project Preparation
- Detailed Project Preparation (Continue.)
Ensure that the contract management system for the project is in place and understood by relevant external resources. Ensure that detailed project design information is included in the Council's management information to guide project management and monitoring.
Integrated Information and Communication System for good Project Management
Project Management Information System
Project Communication System
Positioning of a Project Manager in a Category B Municipality Departmental Structure
This shift in thinking defines the project manager as the leader of the organization. Equally challenging is managing the recognition of boundary changes as the project moves forward.
Performance Management Systems - Project Manager
The Integrated Development Plan, for mostly all Local Municipalities, will not be able to be fully implemented due to the fact that the majority of Local Municipalities are struggling with cash flow problems due to the increased service areas, after the Demarcation Process where there is now a border -to-border municipalities'. within one month after the beginning of the financial year of the municipality. In the case of the municipal manager, be extended to with the municipality as represented by the mayor or executive mayor, as the case may be; and.
Conclusion
The third hypothesis is that the project management function can be integrated in newly established Category B municipalities. The fifth hypothesis is that project management plays a crucial role in the process of an integrated development plan.
THE APPLICATION OF PROJECT MANAGEMENT AND COMMUNITY PARTICIPATION DEVELOPMENT PROJECTS IN CATEGORY B
Introduction
Project, Development Management and the Category B Municipality After the previous elections and the completion of the demarcation process
- Origins of Development Management
- Development Management Defined
- The role of Local Municipalities in Managing Development Projects and Programmes
The constant reference to the problems and shortcomings that could arise if proper development management was not part of development projects began to show results, especially in the mid-1990s, when more and more academics and theorists began to refer to development management as a field. study in itself”. Considering the concept of development management and what it entails, (Esman, 1991:24) states that: "development management roles should be designed to compensate people." The local municipality, municipal manager or project manager must therefore manage a project, so the community and.
Co-operative Government
The Municipal Systems Act defines the following regarding the municipalities' legal character and rights:. manner that does not compromise or inhibit a municipality's ability or right to exercise its executive and legislative authority. With a view to effective collaborative management, organized local government must seek to -. a) develop common approaches for local government as a district administration sphere;.
Rights and duties of municipal councils 4(1) The council of a municipality has the right to-
Rights and obligations of municipal councils 4 paragraph 1 The council of a municipality has the right to -. a) exercise the executive and legislative powers of the municipality and use the resources of the municipality in the best interest of the local community;
Duties of municipal administrations
The Municipal Manager as Project Manager in Category B Municipalities
One of the best ways to avoid conflict is visible commitment from top management to the project in general and to the municipal manager in particular.” The municipal manager is responsible for development; therefore, he must have full confidence in the personnel directly responsible to him, i.e.
Development of culture of community participation
Mechanisms, processes and procedures for community participation
Public notice of meetings of municipal councils
Admission to public meetings
An executive committee mentioned in Section 42 of the Municipal Structures Act and a mayoral committee mentioned in Section 60 of that Act may, subject to subsection (1) (a), close any or all of its meetings to the public, including the media . a) with the financial and administrative capacity of the municipality, must provide space for the public in the rooms and places where the council and its committee meet; and.
Communications to local community
Community Participation Defined
Paul (1987:2) defines community participation as, "an active process in which the clients, or those who will benefit from it, influence the direction and implementation of a development project aimed at improving the welfare of people in terms of income , personal growth, independence and other values that are considered valuable.”.
Empowering Communities of Category B Municipalities
Empowerment must also equip society to have a clear understanding of what community development is. If he/she could get the community involved in the project's life cycle, the battle is half won.
Community Participation during the Project Life- Cycle
That empowerment is a process which aims to equip people to make decisions and to implement those decisions in relation to development.” Empowerment can therefore be defined as a process of providing the community with the power to gain access to resources and use those resources to achieve development outcomes.
Initiating Process
Planning Process
Executing Process
Controlling Process
Close-out Process
Project Managers and Community Participation in Category B Municipalities
- The Role of Project Managers in the Promotion of Community Participation
- Public Project Management in Transformation
- The need for new Management Principles and Management Skills Osborn and Gaebler (1993:72) state that to transform existing management
- Professionalism and the challenges to Management of Local Municipalities
- Possible Dilemmas of Project Managers in Category B Municipalities
Committee or project team members do not always accept the authority of project managers and may feel that the project manager is abusing their position of authority. Project managers should remind community, committee or project team members that they should criticize the project and not the project managers themselves.
CONCLUSION
There are also the dangers associated with the rationalization of middle management, which often represents a major source of knowledge about an institution's activities. The eighth hypothesis is that services in Category B municipalities must include community participation when implementing projects in relation to the integrated development plan.
SUMMARY, CONCLUSIONS AND RECOMMENDATIONS 6.1 Summary
Conclusions
How will project management be used in community participation for development projects in category B municipalities?). A project management function can be successfully integrated into the newly established category B municipalities to ensure the implementation of projects as specified in the Integrated Development Plan of a particular municipality.
Recommendations
Service delivery in Category B Municipalities must include community participation in the implementation of projects in terms of the Integrated Development Plan. There are several obstacles that can hinder the successful integration of Project Management in a Category B municipality.
