SERVICE DELIVERY BUDGET IMPLEMENTATION PLAN FOR 2010/11 (Departmental SDBIP)

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SERVICE DELIVERY BUDGET

IMPLEMENTATION PLAN FOR 2010/11 (Departmental SDBIP)

Approved by the Mayor Mrs R Meyer

“Laingsburg Municipality: The desirable place to live, invest and visit and where all people may enjoy a

sustainable quality of by the year 2010

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Ignite client code: lai0001

(When listing multiple wards on the Dir & CP sheets, separate the municipal ward ref by semi-colons e.g. 1;2;3)

Ignite Ref Directorate Name Ignite Ref Municipal Ward Ref Ward name

1 Executive and Council 1 All All Required by system

2 Finance and Administration 2 1

3 Public Safety 3 2

4 Technical Services 4 3

5 5 4

6 6 5

7 7 6

8 8 7

9 9 8

10 10 9

11 10

12

Ignite Ref Sub-Directorate Directorate Ref

Primary? Y/N

(Required: 1 per Directorate) 13

1 Municipal Manager 1 Y 14

2 Council 1 N 15

3 Internal Audit 1 N 16

4 IDP 1 N 17

5

Head: Finance and

Administration 2 Y 18

6 Finance 2 N 19

7 Administration 2 N 20

8 Information Technology 2 N

9 Properties 2 N

10 Libraries 2 N

11 Housing 2 N Ignite Ref Area Name

12 Manager: Public Safety 3 Y 1 All Required by the system

13 Public Safety 3 N 2 Laingsburg town & Moordenaars Karoo Farms

14

Manager: Technical

Services 4 Y 3 Matjiesfontein settlement;Konstable; Witteberge farms

15 Sport & Recreation 4 N 4 Vleiland and Swartberg area

16 Sewerage Services 4 N 5

17 Electricity Provision 4 N 6

18 Public Works 4 N 7

19 Streets & Stormwater 4 N 8

20 Water Provision 4 N 9

21 Refuse removal 4 N 10

22 11

23 12

24 13

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27 16

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30 19

31 20

32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 Directorates

Sub-Directorates

Wards

Areas

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Key to SDBIP

Ref Full text Short code Ref Full text Short code Ref Full text Short code Ref Full text Definition Ref Full text Description Ref Full text Ref Full text

1 Environmental & Spatial

Development ESD 1 Municipal Transformation and

Institutional Development

MTID 1 Service delivery SD 1 Input measures quantify resources used in providing

services/making products

CO Carry

Over

Targets & Actuals carry over from one period to the next (% of project complete)

1 Executive & Council 1 CRR

2

Financial Development

FD 2 Basic Service Delivery BSD 2 Spatial conditions SC 2 Process measures reflect the relationships between

inputs and outputs (efficiency in the use of resources)

ACC Accumula

tive

The system sums the Targets & Actuals (progressive) 2 Finance & Admin 2 EL

3 Economic Development ED 3 Local Economic Development LED 3 Governance G 3 Output measures indicate the amount of work completed STD Stand-

alone

Targets & Actuals don't carry over from one time period to the next

3 Community & Social Services 3 MIG

4 Social Development SD 4 Municipal Financial Viability and

Management

MFVM 4 Financial Management FM 4 Outcome measures relate to the intended effects of

services/products provided (effectiveness)

ZERO Zero % Targets & Actuals are 0. 4 Housing 4 Donations

5 Institutional Development ISD 5 Good Governance and Public Participation

GGPP 5 Local Economic Development LED 5 Legal Req. NA Not applicable 5 Public Safety 5 Other

6 Infrastructure Development ID 6 Labour Relations LR 6 N/A 6 Sport And Recreation

7 Good Governance GG 7 Planning And Development

8 8 Environmental Protection

9 9 Waste Water Management

10 10 Waste Management

11 11 Road Transport

12 IDP OBJECTIVES: Laingsburg 12 Water

13 Improvement & maintenance of

environmental status of the municipal area & eradication of the spatial legacy

13 Electricity

14 To improve the income of at least

70% of the households in the municipal area

14 Health

15 To ensure a stable social

environment and eradicate poverty

15 Other

16 Extend basic infrastructure and

services to all residents

17 Provide all indigents with basic

services

18 To create an institution with skilled

& informed employees

19 To create an institution which can

provide professional and effective services

20 To achieve a strong financial

position to be able to implement sustainable development and economic growth 21

22 23 24 25

Municipal KPAs National KPAs TAS Key Focus Areas KPI Type KPI Calculation Type GFS Classification Funding Source

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Executive & Council Departmental SDBIP 2010/11

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B C D E F G H I J K L M N O T U V W X AC AD AE AF AG AH AI AJ AK AL AM AN AO AP

31-Jul-1031-Aug-1030-Sep-1031-Oct-1030-Nov-1031-Dec-1031-Jan-1128-Feb-1131-Mar-1130-Apr-1131-May-1130-Jun-11

Target Target Target Target Target Target Target Target Target Target Target Target

IDP Finance and

administration ISD MTID G

To create an institution which can provide professional and effective

services

EQUIPMENT-EXTERNAL HARD

DRIVE , COMPUTOR, DESK OutputOperational % of budget spend according to plan All; IDP co-ordinator 100% % spent Carry-Over % 100

Municipal ManagerExecutive & Council ISD MTID G

services

Administration of appointments and training to selection committee

members

Input Operational,Appointments made within two months after advertising N/A; 1 Municipal Manager80% Ongoing Stand-Alone % 80 80 80 80 80 80 80 80 80 80 80 80

Municipal ManagerExecutive & Council ISD MTID LR To create an institution with

skilled & informed employees Disciplinary actions to be

completed within 40 days Input Operational, % Disciplinary actions completed within 40 days N/A; 1 Municipal Manager80% % within required

timeframe Stand-Alone % 95 95 95 95 95 95 95 95 95 95 95 95

Municipal ManagerExecutive & Council FD MFVM FM

services Ensure proper procurement

practices OutputOperational, No of successful appeals against municipality on the

awarding of tenders. N/A; 1 Municipal Manager 0% % of successful

appeals Zero Percent % 0 0 0 0 0 0 0 0 0 0 0 0

The municipality must distinguish between internal and external sources of income to fund IDP- projects for the subsequent years

Annual municipal budget and

adjustment estimates ProcessOperational, Submit to the mayor a statement of the municipality's

budget N/A; 1 Municipal Manager 12 10 working days after

month-end Stand-Alone # 1 1 1 1 1 1 1 1 1 1 1 1

Annual municipal budget and

adjustment estimates Input Operational,Annual budget approved and monitoring of implementation N/A; 1 Municipal Manager100% 10-May Carry-Over % 100 100 100 100 100 100 100 100 100 100 100 100

Municipal ManagerExecutive & Council ISD GGPP G

services

Development of human resources OutputOperational, Guidance and supoort provided to staff measured by

complaints N/A; 1 Municipal Manager80% Ongoing Stand-Alone % 80 80 80 80 80 80 80 80 80 80 80 80

services Implementation of Council

resolutions OutputOperational, Items implemented within required timeframe N/A; 1 Municipal Manager95% % within required

Municipal ManagerExecutive & Council ISD GGPP G To improve administrative

coordination and effectiveness Liaison with Leadership team on a

weekly basis Input Strategic, Meetings with management team per month N/A; 1 Municipal Manager95% Weekly Stand-Alone % 95 95 95 95 95 95 95 95 95 95 95 95

Sustainable management of IGR over a wide spectrum in order to enhance integrated development

planning

Input Strategic, 100% of attendance by applicable snr manager N/A; 1 Municipal Manager100% Monthly Stand-Alone % 100 100 100 100 100 100 100 100 100 100 100 100

To ensure effective implementation of performance

management Preparation and submission of

SDBIP 2009/10 ProcessStrategic, Submit SDBIP within 28 days after budget approval to

mayor N/A; 1 Municipal Manager 1 28 days after budget

approval Stand-Alone # 1

Municipal ManagerExecutive & Council ISD GGPP G To provide up to date information

to clientele

Regular updating of municipal web

page Input Operational, Review and update monthly N/A; 1 Municipal Manager100 % within required

Municipal ManagerExecutive & Council ISD GGPP G To provide up to date information

to clientele Distribution of municipal

newsletters Input Operational, At least 4 newsletters distributed annually N/A; 1 Municipal Manager 4 Quarterly Accumulative # 0 0 1 0 0 1 1

services

Advise the Speaker on procedures to be followed and investigations on any alleged breach of the Code of Conduct for Councillors

Input Operational, % Advise within 24 hours N/A; 1 Municipal Manager95% % within required

services Advise to all Councillors about legislative requirements when queries are received

Input Operational, % advise within 24 hours N/A; 1 Municipal Manager95% % within required

services

Resolutions taken by the Executive Mayor comply with legislative

requirements

Input Operational, % Support and advice within 24 hours N/A; 1 Municipal Manager95% % within required

services

Verbal complaints received by the Mayor and full-time Councillors are attended to

Input Operational, Attent to complaints: % within 3 days N/A; 1 Municipal Manager95% % within required

services Management of external audit

queries Input Operational, No of audit queries completed within 30 days N/A; 1 Municipal Manager100 % of target achieved Carry-Over % 70 70 70 100 100 100 100 100 100 100

services Implementation of Internal audit

queries from date of final report Input Operational, % of queries rectified within 6 months N/A; 1 Municipal Manager80% % queries rectified Stand-Alone % 80 80 80 80 80 80 80 80 80 80 80 80

management

SDBIP reporting to council Input Operational, Timeous reporting to Mayor before due dates N/A; 1 Municipal Manager100% % within required

Council Executive & Council FD MFVM FM

To achieve a strong financial position to be able to implement sustainable development and economic growth

Effective expenditure and revenue

management Input Operational,Monitoring of revenue and expenditure and decisions on

remedial steps if necessary N/A; 1 Mayor 12 Monthly Stand-Alone # 1 1 1 1 1 1 1 1 1 1 1 1

Strategic and sustainable

budgeting ProcessStrategic, 2008/09 Revised budget approved before the legislative

deadline N/A; 1 Mayor 1 10-Jan Stand-Alone # 1 1

Strategic and sustainable

budgeting ProcessStrategic, 2010/11 Budget approved before the legislative deadline N/A; 1 Mayor 1 10-May Stand-Alone # 1 1

Council Executive & Council ISD GGPP G

management

SDBIP approval and reviews ProcessStrategic, SDBIP approved within 28 days after budget N/A; 1 Mayor 1 10-Jun Stand-Alone # 1

management

Performance Framework adherence ProcessOperational, MM performance contract approved N/A; 1 Mayor 1 10-Jul Stand-Alone # 1 1

management

Performance Framework adherence Input Operational, Performance reviews completed N/A; 1 Mayor 2 Bi-annually Stand-Alone # 1 1 1

management Reporting of the 2008/09

performance ProcessOperational, Annual Report approved N/A; 1 Council 1 10-Mar Stand-Alone # 1

Council Executive & Council ISD GGPP G Skills development Councillor Training plan OutputOperational, Assessment and drafting of plan N/A; 1 Speaker 100% 10-Apr Carry-Over % 20 20 20 20 20 20 60 100 100 100

Council Executive & Council ISD GGPP G Effective consultation, planning

& IDP processes Strategic planning session and

approval of annual municipal strategy

ProcessStrategic, IDP approved N/A; 1 Council 1 10-Feb Accumulative # 1

& IDP processes Strategic planning session and approval of annual municipal

strategy

Input Strategic, Strategy session attended to determine municipal

strategies N/A; 1 Mayor 1 9-Oct Accumulative # 1

& IDP processes Community meetings OutputOperational, Community meetings successfully held N/A; 1 Mayor 2 Bi-annually Accumulative # 1 1

Council Executive & Council ISD GGPP G Effective cooperation and

governance Special Council Meetings Input Operational, Attendance of meetings at least 80% N/A; 1 Speaker 80% Ad hoc Stand-Alone % 80 80 80 80 80 80 80 80 80 80 80 80

Council Executive & Council ISD GGPP G Effective cooperation and

governance Quarterly Council Meetings Input Operational, Council meetings held N/A; 1 Speaker 4 Quarterly Accumulative # 1 1 1 1

Internal Audit Executive & Council FD MFVM FM Reporting to Audit committee Support to the audit committee Input Operational, Provide effective support to the audit committee N/A; 1 Internal Auditor 100% Quartely Stand-Alone % 1 1 1 1

Internal Audit Executive & Council FD MFVM FM Annual reporting (MFMA) Annual reporting i.t.o. MFMA Outcom

e Operational, Report submitted to MM during July-August N/A; 1 Internal Auditor 1

No of reports to be submitted throughout year

Stand-Alone # 1

Internal Audit Executive & Council FD MFVM FM Reporting to Municipal Manager

Month during which audit reports were submitted to Municipal

Manager

Input Operational,Months during which monthly audit report was submitted

to Municipal Manager N/A; 1 Internal Auditor 11 No of months reports

were submitted Accumulative # 1 1 1 1 1 1 1 1 1 1

Internal Audit Executive & Council FD MFVM FM Reporting to Audit committee Quarterly reporting to audit

committee ProcessOperational,Quarterly audit report (acc. To professional specifications)

submitted to committee N/A; 1 Internal Auditor 4

No of reports to be submitted throughout year

Accumulative # 1 1 1 1

Internal Audit Executive & Council FD MFVM FM Procurement

Monitor proper procurement systems and policy

implementation

ProcessOperational, Policy implemented and system in place N/A; 1 Internal Auditor 100% % of implementation Accumulative % 60 80 100 100 100 100 100 100 100 100 100 100

Internal Audit Executive & Council FD MFVM FM Financial Compliance&Good

Practice Monitor the implementation of

Internal audit reports Input Operational, % of internal audit queries rectified within 6 months N/A; 1 Internal Auditor 80% % rectified within 6

months Stand-Alone % 80 80 80 80 80 80 80 80 80 80 80 80

Internal Audit Executive & Council FD MFVM FM Compilation of Risk Based Audit

Plan Completion of RBAP as prescribed ProcessOperational,Compilation of risk based audit paln plan within set time

frame N/A; 1 Internal Auditor 1

No of RBAP to be compiled/reviewed during year

Stand-Alone # 1

Internal Audit Executive & Council FD MFVM FM Risk analysis Completion of annual risk analysis ProcessOperational, Annual risk analysis completed N/A; 1 Internal Auditor 1 Annually Stand-Alone # 1

Internal Audit Executive & Council FD MFVM FM

Fraud prevention Policy Input Strategic, Approve a fraud prevention policy N/A; 1 Internal Auditor 1 policy approved Stand-Alone # 1

IDP Executive & Council ISD GGPP G

Ensure sound corporate governance structures and effective reporting

Oversight report adopted by 31

March ProcessOperational,Report in accordance with the Requirements of s129 of the

MFMA N/A; 1 IDP co-ordinator 1 31-Mar-10 Stand-Alone # 1

Annual report adopted ProcessStrategic, Report in accordance with the Requirements of s127 of the

MFMA N/A; 1 IDP co-ordinator 1 31-Jan-10 Stand-Alone # 1

Reporting of the 2008/09

performance ProcessOperational, Compilation of Annual Report N/A; 1 IDP co-ordinator 1 10-Mar Stand-Alone # 1

The development of physical as well as human capacity in order

to continually service the IDP review ProcessStrategic, Sending of copies to all applicable provincial and national

departments N/A; 1 IDP co-ordinator 100% 10-Jun Stand-Alone % 100

IDP Executive & Council ISD GGPP G Effective consultation, planning

& IDP processes IDP review ProcessStrategic, Approval of final IDP N/A; 1 IDP co-ordinator 100% 10-May Stand-Alone % 100

& IDP processes IDP review ProcessStrategic, Approval of draft IDP N/A; 1 IDP co-ordinator 100% 10-Mar Stand-Alone % 100

& IDP processes IDP review ProcessStrategic, Project planning for 2010/11 N/A; 1 IDP co-ordinator 100% 10-Feb Stand-Alone % 100

& IDP processes Community Empowerment ProcessOperational,No of actual meetings (with vulnerable groups, and Public

meetings) N/A; 1 IDP co-ordinator 11 Planned no of

meetings for the Year Accumulative # 2 2 2 2 2 2 2 2 2 2 2 1

& IDP processes Engagements with communities Input Operational, Representation of Department at engagements with

communities N/A; 1 IDP co-ordinator 100%

Total number of engagements not attended: 0 = 100%

Stand-Alone % 100 100 100 100 100 100 100 100 100 100 100 100

& IDP processes Number of public consultation meetings held for the new IDP and

Budget

ProcessStrategic, Advertise public consultation meetings held in connection

with drafting the new IDP and Budget N/A; 1 IDP co-ordinator 13 # of initiatives Accumulative # 1 1 3 8

& IDP processes Integrated Development Plan ProcessOperational,Integrated Development Plan approved by 31 May Annually N/A; 1 IDP co-ordinator 1 IDP approved 31 May Stand-Alone # 1

& IDP processes IDP Reviewed ProcessStrategic,

5 year IDP reviewed in accordance with section 34a of the MSA no 32 of 2000 and Hermanus Declaration of 10-11

March 2005

N/A; 1 IDP co-ordinator 1 31-Mar-10 Stand-Alone # 1

IDP Executive & Council ISD MTID G Effective consultation, planning

& IDP processes Annual Review of Targets Input Operational,Annual Targets logged against KPI's and referred to IDP for

coming financial year by 31 June N/A; 1 IDP co-ordinator 1 Target set complete Accumulative # 1

IDP Executive & Council ISD MTID G Effective consultation, planning

& IDP processes IDP Review: KPI's Input Operational, KPI's referred to all Managers / MM for review N/A; 1 IDP co-ordinator 1 KPI's set complete Accumulative # 1

IDP Executive & Council ISD GGPP G Effective committee management

and administrative governance Timely compilation and distribution of agendas for all Area committee

meetings

Input Operational, % distributed 7 days before meeting N/A; 1 IDP co-ordinator 95% Monthly Stand-Alone % 95 95 95 95 95 95 95 95 95 95 95 95

IDP Executive & Council ISD GGPP G Effective committee management

and administrative governance Area Committee Meetings ProcessStrategic, 48 Meetings held N/A; 1 IDP co-ordinator 72 Monthly Stand-Alone # 6 6 6 6 6 6 6 6 6 6 6 6

Improvement & maintenance of environmental status of the municipal area & eradication of the spatial legacy

Greenining project ProcessOperational, % Implementation of project N/A; 1 IDP co-ordinator 100 Monthly Carry-Over % 8 16 24 32 40 48 56 64 72 80 88 100

IDP Executive & Council ISD GGPP G Increase local involvement in the

local economic sector SMME's Development ProcessOperational, % Implementation of project N/A; 1 IDP co-ordinator 100 Monthly Stand-Alone % 8 16 24 32 40 48 56 64 72 80 88 100

Marketing Laingsburg as a destination and ensure more tourism activity

Tourism Development ProcessOperational, % Implementation of project N/A; 1 IDP co-ordinator 100 Monthly Stand-Alone % 8 16 24 32 40 48 56 64 72 80 88 100

IDP Executive & Council ISD GGPP G Increase local involvement in the

local economic sector Area Committee Projects ProcessOperational, % Implementation of projects (Fruit Processing,

Cactus/Herbs and Pallet Making) N/A; 1 IDP co-ordinator 100 Monthly Stand-Alone % 8 16 24 32 40 48 56 64 72 80 88 100

IDP Executive & Council ISD GGPP G To minimise crime and unsocial

behaviour Crime Prevention ProcessOperational, % Implementation of project N/A; 1 IDP co-ordinator 100 Monthly Stand-Alone % 8 16 24 32 40 48 56 64 72 80 88 100

To ensure a stable social environment and eradicate poverty

Community training and skills

development ProcessOperational, % Implementation of project N/A; 1 IDP co-ordinator 100 Monthly Stand-Alone % 8 16 24 32 40 48 56 64 72 80 88 100

KPI Area

Type Target

Type Programme

Driver Baseline Target Unit / Calculation Meth. KPI Result

Calculation Type

KPI Name Wards

Capital project

(Ignite Ref) Strategic /

Operational KPI Definition Municipal

Scorecard RefSub-Directorate IDP TAS key focus area

Number Municipal

KPA Municipal Capital

Project Reference National

KPA Objective / Programme

GFS Classification

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Finance & Administration Departmental SDBIP 2010/11

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B C D E F G H I J K L M N O T U V W X AC AD AE AF AG AH AI AJ AK AL AM AN AO AP

31-Jul-10 31-Aug-10 30-Sep-10 31-Oct-10 30-Nov-10 31-Dec-10 31-Jan-11 28-Feb-11 31-Mar-11 30-Apr-11 31-May-11 30-Jun-11

Administration Finance & Admin ISD MTID G

To create an institution which can provide professional and effective services

URN OutputOperational % of budget spend according to plan All;

Senior Administrative

Official:

Administration

100% % spent Carry-Over % 100

Administration Finance & Admin ISD MTID G To create an institution which

can provide professional and effective services

TROLLY- ROLLY FOR SERVICE OutputOperational % of budget spend according to plan All;

Official:

Administration

AdministrationFinance & Admin ISD MTID G To create an institution which can provide professional and

effective services Reception:Chairs OutputOperational % of budget spend according to plan All;

Official:

Administration

AdministrationFinance & Admin ISD MTID G

To create an institution which can provide professional and

effective services COPIEER-COLOUR OutputOperational % of budget spend according to plan All;

Official:

Administration

Finance Finance & Admin ISD MTID G To create an institution which

Prepaid electric System OutputOperational % of budget spend according to plan All; CFO 100% % spent Carry-Over % 100

Finance Finance & Admin ISD MTID G

FINANCIAL SYSTEM- GRAP/GAMAP COMPLIANT

FINANCIAL SYSTEM OutputOperational % of budget spend according to plan All; CFO 100% % spent Carry-Over % 100

COMPUTORS OutputOperational % of budget spend according to plan All; CFO 100% % spent Carry-Over % 100

Finance Finance & Admin ISD MTID G To create an institution which

Salary system OutputOperational % of budget spend according to plan All; CFO 100% % spent Carry-Over % 100

effective services EQUIPMENT OutputOperational % of budget spend according to plan All; CFO 100% % spent Carry-Over % 8 25 55 100

Head: Finance and

Induction of new employees Proces

s Operational, %: Newly employed inducted N/A; 1 CFO 80% Monthly Stand-Alone % 80 80 80 80 80 80 80 80 80 80 80 80

Head: Finance and

management Implementation of the Performance Management System including review

InputOperational,Quarterly Review in accordance with PMS Framework N/A; 1 CFO 4 quarterly reviews Accumulative # 1 1 1 1

Head: Finance and

Administration Finance & Admin ISD MTID G To create an institution with

skilled & informed employees Skills Development Proces

s Operational, # of targeted individuals trained N/A; 1 CFO 8 % trained Accumulative # 8

Head: Finance and

Development of human

resources OutputOperational,Guidance and support provided to staff measured by

complaints N/A; 1 CFO 5 # of complaints

allowed Accumulative # 1 1 1 1 1

Head: Finance and

Implementation of Council

resolutions OutputOperational, Items implemented within required timeframe N/A; 1 CFO 100% % delivered within

required timeframe Stand-Alone % 100 100 100 100 100 100 100 100 100 100 100 100

Head: Finance and

Administration Finance & Admin ISD MTID G To improve administrative

coordination and effectiveness Liaison with Leadership Input Strategic, Meetings with management team per month N/A; 1 CFO 80% % Bi-weekly

meetings Stand-Alone % 80 80 80 80 80 80 80 80 80 80 80 80

Head: Finance and

Achievement of employment

equity targets Input Strategic, % of employment equity targets of positions filled

achieved N/A; 1 CFO TBC % of target achieved Accumulative % 100 100 100 100 100 100 100 100 100 100 100 100

Head: Finance and

Assignments from municipal

manager OutputOperational,Assignment implemented within required timeframes N/A; 1 CFO 100% % of assignments

addressed Stand-Alone % 100 100 100 100 100 100 100 100 100 100 100 100

Head: Finance and

Administration Finance & Admin FD MFVM FM

Ensure proper procurement

practices OutputOperational,No of successful appeals against municipality on the

awarding of tenders. N/A; 1 CFO 0% % of successful

Head: Finance and

Administration Finance & Admin ISD MTID G Ensure sound corporate

governance structures and effective reporting

Submission of Annual Report information

Proces

s Operational, Departmental Report submitted by 30 August N/A; 1 CFO 1 30-Aug Stand-Alone # 1

Head: Finance and

Management of external audit

queries InputOperational, No of audit queries completed within 30 days N/A; 1 CFO 100%% of target achieved Carry-Over % 70 70 70 100 100 100 100 100 100 100

Head: Finance and

Implementation of Internal audit

queries from date of final report InputOperational, % of queries rectified within 6 months N/A; 1 CFO 80% % queries rectified Stand-Alone % 80 80 80 80 80 80 80 80 80 80 80 80

Head: Finance and

Administration Finance & Admin FD MFVM FM To ensure effective

implementation of performance management

SDBIP reporting to council InputOperational, Timeous reporting to MM before due dates N/A; 1 CFO 100% Monthly Stand-Alone % 100 100 100 100 100 100 100 100 100 100 100 100

Finance Finance & Admin FD MFVM FM

To achieve a strong financial position to be able to implement sustainable development and economic

growth Medium Term Revenue and Expenditure Framework Budget

Proces

s Operational,Completion of draft Operating and Capital Budget and

formal approval by Council by 31 May N/A; 1 CFO 1 31-May-10 Stand-Alone # 1

Ensure compliance with applicable legislation and good

practice Budget Related Policies Proces

s Operational, Approval by Council of Budget Related Policies N/A; 1 CFO 1 policy approved Stand-Alone # 1

practice Completion of Adjustment

Budget Proces

s Strategic, Completion of Adjustment Budget within the required

timeframe N/A; 1 CFO 100%% completed within

required timeframe Accumulative % 100

practice Budget Processes aligned with

IDP processes Input Strategic, Budget Process plan aligned and submitted N/A; 1 CFO 100% 1 process plan by

31/8 Accumulative % 100

Finance Finance & Admin FD MFVM FM Ensure compliance with

applicable legislation and good practice

Closure of books and compilation of financial statements

Proces

s Operational, Closing of books and compilation of financial

statements completed by 31/09 N/A; 1 CFO 100%1 set of statements Accumulative % 100

Finance Finance & Admin FD BSD FM

practice Handling of electricity account

queries InputOperational, Handling of Account queries N/A; 1 Accountant 100%% of target achieved Stand-Alone % 100 100 100 100 100 100 100 100 100 100 100 100

practice

Creditor Payments InputOperational,That all creditor are paid within 30 days of receiving

statement. N/A; 1 Accountant 100%% of target achieved Stand-Alone % 100 100 100 100 100 100 100 100 100 100 100 100

practice Monthly Rates Reconciliations InputOperational,

In terms of section 65 2 (j) of the MFMA that all financial accounts of the municipality are closed at the end of

each month and reconciled with its records"" N/A; 1 Accountant 12 target achieved Accumulative # 1 1 1 1 1 1 1 1 1 1 1 1

practice

Annual IRP5 Reconciliations InputOperational,

In terms of section 65 2 (j) of the MFMA that all financial accounts of the municipality are closed at the end of eachmonth and reconciled with its records""

N/A; 1 Accountant 1 target achieved Accumulative # 1

practice Monthly monitoring reports to

Mayor Proces

s Operational,

Present to Mayor - budget monitoring report compliant with MFMA S71 (10 working days after the end of each

month) N/A; 1 Accountant 4 target achieved Accumulative # 1 1 1 1 1 1 1 1 1 1 1 1

practice Service Delivery and Budget

Implementation Plan Proces

s Operational,Completion of SDBIP and formal approval by the Mayor

within 28 days after approval of the Budget N/A; 1 Accountant 1 10-Jun Stand-Alone % 1

practice Debt raising and month-end

procedures InputOperational, Monthly procedures as per schedule N/A; 1 Accountant 100% % of monthly

procedures Stand-Alone % 100 100 100 100 100 100 100 100 100 100 100 100

Design and Implementation of the Occupational Health and Safety Plan

InputOperational,Review and implementation of Occupational Health

and Safety Plan N/A; 1

Official:

Administration

100% Continuous Stand-Alone % 100 100 100 100 100 100 100 100 100 100 100 100

Administration Finance & Admin ISD MTID LR To create an institution which

Labour relations InputOperational, Provision of LLF support service with regard to compilation and distribution of agendas and minutes

within 7 working days

N/A; 1

Official:

Administration

skilled & informed employees Submission of Monthly Training

report to LGSETA InputOperational, 12 reports p.a. N/A; 1

Official:

Administration

100% Monthly Stand-Alone % 100 100 100 100 100 100 100 100 100 100 100 100

skilled & informed employees Submission of Quarterly Training

report to LGSETA InputOperational, 4 reports p.a. N/A; 1

Official:

Administration

100% quarterly Stand-Alone % 100 100 100 100 100 100 100 100 100 100 100 100

skilled & informed employees Development and implementation of staff record

system Proces

s Operational, Maintain staff record system N/A; 1

Official:

Administration 95% % development and

completion Stand-Alone % 95 95 95 95 95 95 95 95 95 95 95 95

skilled & informed employees Number of functionally illiterate

staff attending literacy programme

InputOperational,

Total number of attendees on literacy program divided by total number of staff identified as functionally

illiterate

N/A; 1

Official:

Administration

10 # of attendees Accumulative # 10

skilled & informed employees Development and Implementation of the Skills

Development Plan Proces

s Operational, Skills Development Plan adopted by Council N/A; 1 Senior Administrative

Official:

Administration

1 plan adopted Stand-Alone # 1

skilled & informed employees Percentage of skills development levy claimed back from skills development fund

Proces

s Operational,Total rand value of levy claimed back as a percentage of total levy paid to Skills Development Fund N/A; 1

Official:

Administration

70% R-value as a % Stand-Alone % 70

skilled & informed employees Submission of skills development plan

Proces

s Operational, Submission by 30 June each year N/A; 1

Official:

Administration

100% 30-Jun Accumulative % 30 100

skilled & informed employees Submission of employment

equity plan Proces

s Operational, Annual submission of plan N/A; 1

Official:

Administration

100% 30-Sep Stand-Alone % 100

Administration Finance & Admin ISD GGPP G

Effective committee management and administrative governance

Distribution of area committee

resolutions InputOperational, % of resolutions distributed N/A; 1

Official:

Administration

Administrative support to area

committees InputOperational, Minutes prepared and distributed 7days before

meeting N/A; 1

Official:

Administration

Administration Finance & Admin ISD GGPP G Effective committee

management and administrative governance

Timely compilation and distribution of Agendas for all

Council Meetings

InputOperational,% Agendas distributed within 7 days prior to meetings N/A; 1 Senior Administrative

Official:

Administration 95% % within required

Administration Finance & Admin ISD GGPP G Effective committee

management and administrative governance

Timely compilation and distribution of Agendas for all

Committee Meetings

InputOperational, % agendas distributed within 48 hours prior to

meetings N/A; 1

Official:

All Council Resolutions to be delivered to different Directorates

within 5 days InputOperational, % resolutions delivered within 5 days N/A; 1

Official:

Information

Technology Finance & Admin ISD MTID G Effective IT and information

management systems Financial System: Updating of

daily transactions InputOperational, Daily updates as per schedule N/A; 1 CFO 100%% of daily updates as

per schedule Stand-Alone % 100 100 100 100 100 100 100 100 100 100 100 100

Information

management systems Back-up of all systems and

databases InputOperational, Daily,Weekly and monthly back-up N/A; 1 CFO 100%% of successful back-

ups Stand-Alone % 100 100 100 100 100 100 100 100 100 100 100 100

Information

management systems Ensure a virus free environment InputOperational, Viruses Reported attended to N/A; 1 CFO 100%% Viruses reported

Information

management systems Network support services: extent

of network InputOperational, % of staff on network N/A; 1 CFO 100%% of staff on network Stand-Alone % 100 100 100 100 100 100 100 100 100 100 100 100

Information

management systems Information Technology Queries InputOperational, Percentage of queries dealt within one week N/A; 1 CFO 100%% of target achieved Stand-Alone % 100 100 100 100 100 100 100 100 100 100 100 100

Information

management systems Financial Data Base

Management InputOperational,Monthly financial system backups off site, General

Ledger, Creditors, Salaries, Income, etc N/A; 1 CFO 12 target achieved Accumulative # 1 1 1 1 1 1 1 1 1 1 1 1

Properties Planning And

Development ESD BSD SC

Management of municipal

property data InputOperational, Maintenance of municipal property data files (title

deeds, etc) N/A; 1

Official:

Administration

Maintenance of Spatial

Development Framework. InputOperational,

Review and Public participation of Spatial Development Framework in order to determine land

use needs N/A; 1

Official:

Administration

100% 10-Jun Stand-Alone % 100

Processes for the use applications processed

Proces

s Operational,90% of land use applications processed within 120

days N/A; 1

Official:

Administration

90% % completed Stand-Alone % 90 90 90 90 90 90 90 90 90 90 90 90

Zoning certificates issued Proces

s Operational,95% of zoning certificates issued within 5 working days N/A; 1 Senior Administrative

Official:

Administration

Approval of building plans Proces

s Operational, 90% of building plans processed for approval by

District within 30 days N/A; 1

Official:

Administration

Processes for the use applications processed

Proces

s Operational,90% of land use applications processed within 120

days N/A; 1

Official:

Administration

Zoning certificates issued Proces

s Operational,95% of zoning certificates issued within 5 working days N/A; 1 Senior Administrative

Official:

Administration

Management of municipal

property data InputOperational, Maintenance of municipal property data files (title

deeds, etc) N/A; 1

Official:

Administration

Land Use Management InputOperational, Maintenance of Land use records N/A; 1

Official:

Administration

Land Use Management InputOperational,Processing of Removal of title restrictions applications

within prescribed timeframes N/A; 1

Official:

Administration 95% % within prescribed

timeframes Stand-Alone % 100 100 100 100 100 100 100 100 100 100 100 100

Properties Planning and

development ESD BSD SC

Land Use Management InputOperational,Processing of Land Use Applications within prescribed

timeframes N/A; 1

Official:

Administration 95% % within prescribed

timeframes Stand-Alone % 100 100 100 100 100 100 100 100 100 100 100 100

Libraries Community Social

Services SD BSD SD Ensure effective and efficient

functioning of libraries Increase book circulation by 10%

for the year Proces

s Operational, Circulation of books increase by 5% N/A; 1 Librarian 100% Increase in

circulation Carry-Over % 10 20 30 40 50 60 70 80 90 90 95 100

functioning of libraries Visits of toddler groups to library InputOperational, Visits 12 per year N/A; 1 Librarian 12 # per year Accumulative # 1 1 1 1 1 1 1 1 1 1 1 1

functioning of libraries Library exhibitions held Proces

s Operational, Exhibitions 12 per year N/A; 1 Librarian 12 # per year Accumulative # 1 1 1 1 1 1 1 1 1 1 1 1

functioning of libraries Limit book losses at libraries InputOperational, Limit book losses to 3 % per library N/A; 1 Librarian 3% less than 2800 books

lost Stand-Alone % 3 3 3 3 3 3 3 3 3 3 3 3

functioning of libraries Loan of items at libraries Proces

s Operational,# of items loaned at libraries as percentage of stock N/A; 1 Librarian 20% % loaned vs Stock

level Stand-Alone % 20 20 20 20 20 20 20 20 20 20 20 20

Housing Housing IBS BSD G

practice Review the housing policy Proces

s Operational,Housing policy review and updated with current context

information. N/A; 1

Official:

Administration 100% Policy reviewed &

approved Stand-Alone % 100

Housing Housing IBS BSD G Ensure effective management

of waiting list Updating waiting lists InputOperational, Months during which waiting lists were updated N/A; 1 Senior Administrative

Official:

Administration 12

No of months during which database will

be upgraded Accumulative # 1 1 1 1 1 1 1 1 1 1 1 1

Municipal Capital Project ReferenceKPI

TypeStrategic /

Operational KPI Definition

Capital project (Ignite Ref) Municipal

Scorecard RefSub-Directorate GFS Classification IDP

Number KPI Result

Calculation Type Municipal

KPA National

KPA TAS key focus areaObjective / Programme KPI Name Target

Wards Area Programme Type Driver Baseline Target Unit /

Calculation Meth.

(6)

Public Safety Departmental SDBIP 2010/11

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Public Safety Public Safety ISD MTID G To create an institution which can

provide professional and effective services

EQUIPMENT-CAMERA AND SINGS Output Operational % of budget spend according to plan All; Head: Traffic

Services 100% % spent Carry-Over % 100

Manager: Public

Safety Finance & Admin ISD MTID G

services

Induction of new employees ProcessOperational, %: Newly employed inducted N/A; Head: Traffic

Services 80% Monthly Stand-Alone % 80 80 80 80 80 80 80 80 80 80 80 80

Manager: Public

management

Ensure proper implementation of the Performance Management System including review

Input Operational, Quarterly Review in accordance with PMS Framework N/A; Head: Traffic

Services 4 quaterly reviews Accumulative # 1 1 1 1

Manager: Public

Safety Finance & Admin ISD MTID G To create an institution with skilled

& informed employees Skills Development ProcessOperational, # of targeted individuals trained N/A; Head: Traffic

Services 8 % trained Accumulative # 8

Manager: Public

services

Development of human resources Output Operational, Guidance and support provided to staff measured by

complaints N/A; Head: Traffic

Services 5 # of complaints allowed Accumulative # 5

Manager: Public

services

Implementation of Council

resolutions Output Operational, Items implemented within required timeframe N/A; Head: Traffic

Services 100% % delivered within

required timeframe Stand-Alone % 100 100 100 100 100 100 100 100 100 100 100% 100%

Manager: Public

Safety Finance & Admin ISD MTID G To improve administrative

coordination and effectiveness Liaison with Leadership Input Strategic, Meetings with management team per month N/A; Head: Traffic

Services 80% % Bi-weekly meetings Stand-Alone % 80 80 80 80 80 80 80 80 80 80 80 80

Manager: Public

services

Achievement of employment equity

targets Input Strategic, % of employment equity targets of positions filled achieved N/A; Head: Traffic

Services TBC % of target achieved Accumulative %

Manager: Public

Assignments from municipal

manager Output Operational, Assignment implemented within required timeframes N/A; Head: Traffic

Services 100% % of assignments

Manager: Public

Safety Finance & Admin FD MFVM FM

Ensure proper procurement

practices Output Operational, No of successful appeals against municipality on the

awarding of tenders. N/A; Head: Traffic

Services 0% % of successful

Manager: Public

Submission of Annual Report

information ProcessOperational, Departmental Report submitted by 30 August N/A; Head: Traffic

Services 1 30-Aug Stand-Alone # 1

Manager: Public

Management of external audit

queries Input Operational, No of audit queries completed within 30 days N/A; Head: Traffic

Services 100 % of target achieved Carry-Over % 70 70 70 100 100 100 100 100 100 100

Manager: Public

Implementation of Internal audit

queries from date of final report Input Operational, % of queries rectified within 6 months N/A; Head: Traffic

Services 80% % queries rectified Stand-Alone % 80 80 80 80 80 80 80 80 80 80 80 80

Manager: Public

management

SDBIP reporting to council Input Operational, Timeous reporting to MM before due dates N/A; Head: Traffic

Services 100% Monthly Stand-Alone % 100 100 100 100 100 100 100 100 100 100 100 100

Public Safety Public Safety IBS BSD SD

Develop and maintain infrastructure and basic services

in order to promote the basic quality of life of the community

Service availability during regular

hours Input Operational, Days per month that Service is available N/A; Head: Traffic

Services 20

Planned average no of days that service will be available per month

Stand-Alone # 20 20 20 20 20 20 20 20 20 20 20 20

Actual testing which took place as

planned Input Operational, 95% of all appointments for testing completed N/A; Head: Traffic

Services 95% % of actual tests which

takes place Stand-Alone % 95 95 95 95 95 95 95 95 95 95 95 95

Organised Law enforcement

operations Input Operational, 200 Law enforcement operations N/A; Head: Traffic

Services 200 # per year Accumulative # 16 16 16 16 16 16 16 16 16 16 16 24

Speed Law enforcement Input Operational, 1000 speed fines fines per month N/A; Head: Traffic

Services 1000 per

month # of fines Stand-Alone % 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000

Replace old road signs with new

format signs. Input Operational, 100% replaced old road signs according to budget N/A; Head: Traffic

Services 100% 100% of budget spent Carry-Over % 100 100 100 100 100 100 100 100 100 100 100 100

Attend to damaged road signs within

7 days after notification. Input Operational, within 7 days after notification. (according to reports) N/A; Head: Traffic

Services 100% % of target achieved Stand-Alone % 100 100 100 100 100 100 100 100 100 100 100 100

Inspection of vehicles Input Operational, To satisfy the SABS Inspectorate’s requirements 100% N/A; Head: Traffic

Inspection of vehicles Input Operational, Pay over R46.50 per card - levy to Prodiba within

Provincial requirements. N/A; Head: Traffic

Inspection of vehicles Input Operational, To spend a maximum of 45 min [handling time] per vehicle but within the framework of SABS Practice Code 0216

when opened.

N/A; Head: Traffic

Finalise daily closing of Motor registration an licensing fees and

transfer Input Operational, within 24 hours N/A; Head: Traffic

Maintenance of equipment of test

centre Input Operational, Daily availability N/A; Head: Traffic

Services 100% Continuous Stand-Alone % 100 100 100 100 100 100 100 100 100 100 100 100

Effective IGR Input Operational, Meeting with motor registration working group - provincial N/A; Head: Traffic

Services 100% Quarterly Stand-Alone % 100 100 100 100

Collection of motor vehicle

registration and licensing fees Input Operational, Service available 20 days per month N/A; Head: Traffic

Services 20 # of days available Stand-Alone # 20 20 20 20 20 20 20 20 20 20 20 20

Community Policing forums Input Operational,Compulsory attendance and provide input in CPF meetings N/A; Head: Traffic

Services 100% % of meetings attended Stand-Alone % 100 100 100 100 100 100 100 100 100 100 100 100

Disaster Management ProcessOperational, Attendance of provincial meetings N/A; Head: Traffic

Services 100% Quarterly Stand-Alone % 100

Disaster Management Input Operational, Co-ordination of role players N/A; Head: Traffic

Services 100% Continuous Stand-Alone % 100 100 100 100 100 100 100 100 100 100 100 100

Disaster Management ProcessOperational, Revise and update plan N/A; Head: Traffic

Services 100% 10-Jun Stand-Alone % 100

Maintenance and inspection of fire

hydrants. Input Operational, Inspection of fire hydrants and report monthly N/A; Head: Traffic

Services 12 reports # of reports Accumulative # 1 1 1 1 1 1 1 1 1 1 1 1

Response to call-outs for disaster

management Input Operational, 95% of call outs responded to within 15 minutes N/A; Head: Traffic

Implement By-laws on law

enforcement in municipal area Input Operational, Items implemented within required timeframe N/A; Head: Traffic

Municipal Capital Project Reference KPI Type

Strategic /

Operational KPI Definition

Capital project (Ignite Ref) Municipal

Scorecard Ref Sub-Directorate GFS Classification IDP

Number Outcome Challenges KPI Result Calculation

Risk definition Type Municipal

KPA National

KPA TAS key focus area Objective / Programme KPI Name Target

Risk rating Wards Area Programme Type

Driver Baseline Target Unit / Calculation Meth.

(7)

Technical Services Departmental SDBIP 2010/11

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Sport & Recreation Sport And Recreation

BUILD BRAAI SPOTS AND

PLAYGROUND EQUIPMENT Output Operational % of budget spend according to plan All; Chief

superintentendant:

Works

100% % spent Carry-Over % 15 61 100

Sewerage Services Waste Water Management

EQUIPMENT-SEWERAGE

PUMP Output Operational % of budget spend according to plan All;

Chief superintentendant:

Works 100% % spent Carry-Over % 100

Streets &

Stormwater Road Transport To create an institution which can provide professional and effective services

EQUIPMENT-CHRISMAS LIGTS,

AND STREETLIGHTS Output Operational % of budget spend according to plan All; Chief

superintentendant:

Works

100% % spent Carry-Over % 84 100

Streets &

Stormwater Waste Water

Management To create an institution which can provide professional and effective services

BUILD OF STORMWATER CHANNEL GOLDNERVILLE,UPGRADING

BREEKWATER

Output Operational % of budget spend according to plan All;

Works 100% % spent Carry-Over % 30 100

Water Provision Water

UPGRADING OF WATERWORKS AND

NETWORKS Output Operational % of budget spend according to plan All;

Works 100% % spent Carry-Over % 3 8 16 43 67 72 92 100

INSTALL OF WATER

MONITORING SYSTEM Output Operational % of budget spend according to plan All;

Works 100% % spent Carry-Over % 35 42 53 64 82 100

effective services EQUIPMENT-WATERPUMP Output Operational % of budget spend according to plan All;

Works 100% % spent Carry-Over % 100

INTALLATION SUPPLY SYSTEM

ANS ELECTRIFICATION Output Operational % of budget spend according to plan All;

Works

Electricity Provision Electricity To create an institution which can provide professional and effective services

EQUIPMENT-RICKEY AND

WINCH Output Operational % of budget spend according to plan All;

Works

Manager: Technical Services

Waste Water Management;

Water; Electricity;

Waste Management

TOOLS-CONCRETE CUTTER,SURVEY EQUIPMENT,HAND TOOLS,SEWERAGE RODS,MIDBLOCK YETS

Output Operational % of budget spend according to plan All;

Works

100% % spent Carry-Over % 14 36 79 100

Manager: Technical Services

Planning And Development

Improvement & maintenance of environmental status of the municipal are & eradication of the spatial legacy

Building line relaxation approvals Proces

s Operational,90% of building line relaxations approved within 30 days N/A; Chief

superintentendant:

Works

Manager: