Chapter X.-Of Chapter X.-Of the Faculties
IV. CONDUCT OF BUSINESS
A. Agenda.
019. The business at any meeting shall be transacted in the follow- ing order, and not otherwise, except by direction of the Senate:
(a) Reading, amendment, and confirmation of Minutes. Business arising out of the Minutes.
(b) Election of Warden and Clerk.
( c) Election of Members of the Standing Committee.
( d) Election of Members of the Council.
( e) Questions.
( f) Business from the Council.
( g) Motions on the Notice-paper.
(h) Other business.
0 Amended by the Senate, 22nd November, 1961.
20. Except by permission of two-thirds of the members present, no member shall make any motion initiating for discussion a subject which has not been duly inserted on the Notice-paper for that meet- ing.
21. Except subject to the preceding Order, no business shall be entered on at an adjourned meeting which was not on the Notice- paper for the meeting of which it is an adjournment.
B. Rules of Debate.
22. Whenever the Warden rises during a debate any member then speaking or offering to speak shall sit down and the Warden shall be heard without interruption.
23. If the Warden desires to take part in a debate, he shall vacate the chair for the time.
24. Every member desiring to speak shall rise in his place and address himself to the Warden.
25. When two or more members rise to speak the Warden shall call upon the member who first rose in his place.
26. A motion may be made that any member who has risen " be now heard," and such motion shall be proposed, seconded, and put without discussion or debate.
27. Any member may rise at any time to speak "to order."
28. A member may speak upon any question before the Senate or upon any amendment proposed thereto, or upon a motion or amend- ment to be proposed by himself, or upon a point of order, but not upon the motion that the question be now put, or that a member be now heard.
29. By the indulgence of the Senate a member may explain matters of a personal nature, although there be no question before the Senate, but such matters may not be debated.
30. No member may speak twice to a question before the Senate except in explanation or reply; but a member who has merely formally seconded a motion or amendment shall not be deemed to
have spoken. ·
31. A member who has spoken to a question may again be heard to explain himself in regard to some material part of his speech, but shall not introduce any new matter.
32. A reply shall be allowed to a member who has made a sub- stantive motion, but not to any member who has moved an amend- ment.
33. No member may speak to any question after it has been put by the Warden and the show of hands has been taken thereon.
34. No member shall reflect upon any vote of the Senate except for the purpose of moving that such vote be rescinded.
35. In the absence of a member who has given notice of a motion any member present may move such motion.
36. A motion may be amended by the mover with leave of the Senate.
37. Any member proposing an amendment may be required to deliver it in writing to the Warden.
38. Any motion or amendment not seconded shall not be further discussed, and no entry thereof shall be made on the Minutes.
39. A member who has made a motion or amendment may with- draw the same by leave of the Senate, granted without any negative voice.
40. No motion or amendment shall be proposed which is the same in substance as any question which during the same meeting has been resolved in the affirmative or the negative.
41. The Senate may order a complicated question to be divided.
42. When amendments have been made the main question as amended shall be put.
43. When amendments have been proposed but not made, the question shall be put as originally proposed.
44. A question may be suspended-
( a) By a motion " That the Senate proceed to the next business."
(b) By the motion: "That the Senate do now adjourn."
45. A debate may be closed by the motion "That the question be now put," being proposed, seconded, and carried, and the question shall be put forthwith without further amendment or debate.
C. Divisions.
46. So soon as a debate upon a question shall be concluded the Warden shall put the question to the Senate.
47. A question being put shall be decided in the first instance by a show of hands.
48. The Warden shall state whether in his opinion the "Ayes" or the "Noes" have it, but any member may call for a division.
49. When a division is called the Warden shall again put the question, and shall direct the "Ayes" to the right and the "Noes" to the left, and shall appoint a teller for each party.
50. The vote of the Warden shall be taken before the other votes, without his being required to leave the chair.
51. Every member present when a division is taken must vote except as hereinafter provided.
52. No member shall be entitled to vote in any division unless he be present when the question is put.
53. No member shall be entitled to vote upon any question in which he has a direct pecuniary interest, and the vote of any member so interested shall be disallowed if the Warden's attention be called to it at the time.
54. In case of an equality of votes the Warden shall give a casting vote, and any reasons stated by him shall be entered in the Minutes.
55. An entry of the lists of divisions shall be made by the Clerk in the Minutes.
56. In case of confusion or error concerning the numbers reported, unless the same can be otherwise corrected, the Senate shall proceed to another division.
57. While the Senate is dividing, members can speak only to a point of order.
D. Elections.
58. The annual election of Warden and of Clerk shall take place at the ordinary meeting in November.
058a. Whenever an extraordinary vacancy shall occur in the office of Warden, the Senate, at its next meeting and without previous nomination being required, shall elect one of its members as Warden, and the member so elected shall hold office till the next November meeting.
0 Passed by the Senate, 28th March, 1894.
59. Members of the Council shall be elected at the first meeting held after the vacancy shall have become known to the Warden.
:j:60. The members of the Senate shall be informed by circular when any vacancy occurs in the office of Warden, Clerk, or Member of Council, and such circular shall state the date up to which nomina- tions will be received. A form of nomination shall accompany each circular.
:j:61. Every nomination shall be signed by two members of the Senate; and every candidate nominated shall signify on the nomination form his consent to the nomination. An incomplete nomination or a nomination that reaches the Clerk after the date and time prescribed in the circular shall be invalid.
:j:62. The Clerk shall include in the Notice-paper of a meeting at which an election will be held a list of the candidates validly nomi- nated for election, and no other candidate shall be eligible for election at that meeting.
:j:63. A candidate duly nominated for any office may subsequently by letter to the Clerk request that his nomination be cancelled, and receipt by the Clerk of such letter shall be held to cancel such nomination.
64. In all elections if no more than the required number of persons be nominated, the Warden shall declare them elected.
°'65. If more than the required number of persons be nominated voting papers shall be distributed to the members present.
065a. Every voting paper shall
( i) indicate the number of vacancies to be filled; and
(ii) contain the names of the candidates for election, in alpha- betical order.
065b. Every voting paper shall be in the form following or to the like effect, that is to say:
"DIRECTIONS
The voter shall indicate the order of his preference by writing numbers opposite the names of all or some or one of the candidates.
No number used shall be greater than the total number of candi- dates.
A number opposite the name of a candidate shall indicate a prefer- ence for that candidate over each candidate opposite whose name a higher number or no number is written.
Candidates against whose name the same number is marked shall be regarded as being equally preferred by the voter.
A blank shall be regarded as a number and shall indicate the lowest degree of preference.
Order of Voter's Preference
LIST OF CANDIDATES (Names to be inserted in alpha-
betical order of surnames ) No signature is to be written on this Voting Paper".
t Passed by the Senate, 25th November, 1964.
0 Passed by the Senate, 26th November, 1969.
-:.65c. ( 1) The voter shall indicate the order of his preference by writing numbers opposite the names of all or some or one of the candidates. A number opposite the name of a candidate shall indi- cate a preference for that candidate over each candidate opposite whose name a higher number or no number is written. Can- didates against whose name the same number is marked shall be regarded as being equally preferred by the voter. A blank shall be regarded as a number and shall indicate the lowest degree of preference.
( 2) A vote shall be informal if-
( a) a mark other than a number is shown opposite the name of any candidate; or
( b) a number is used which exceeds the total number of candi- dates.
-:.65d. ( 1) The number of preferences for each candidate over each other candidate shall be ascertained in the manner hereinafter set out.
( 2) Each ballot paper shall be allotted points in accordance with the formula 0
+
1+
2+ ...
(N -1), where N is the number of can- didates. If, on a given ballot paper, no two candidates are grouped together as having the same merit, the candidate of last preference receives no points, the one of penultimate preference one point, and so on, so that the most preferred candidate receives ( N - 1) points.If, however, several candidates are grouped together, then the corres- ponding points are added, and distributed equally between them.
For the purpose of this Standing Order two or more candidates for whom no preference is shown shall be regarded as comprising the least preferred group and shall share equally the corresponding points.
( 3) The candidate with the highest total number of points shall be elected. If two or more candidates tie for top place, and there are at least the same number of vacancies then both or all shall be elected. If the number so tieing exceeds the number of vacancies the Warden shall give a casting vote.
( 4) When one or more candidates has been elected and there re- mains a further vacancy to be filled all reference to the successful candidate or candidates is notionally eliminated from every ballot paper and the process described in sub-paragraphs ( 2) and ( 3) hereof shall be repeated.
66. When the voting papers have been distributed the doors shall be closed until such time as the papers shall have been collected.
-:.57, The Clerk of the Senate shall be the Returning Officer for any election.
-:.67a. (1) Each candidate may appoint a scrutineer.
( 2) Scrutineers shall be invited to be present when ballot papers are opened.
( 3) The information necessary to ensure that every vote has been correctly calculated shall be made available for the benefit of the scrutineers.
-:.68. The Clerk of the Senate shall arrange for the votes to be counted in accordance with the directions set out in Standing Order 65d. He shall then report the results of the election to the Warden who thereupon shall declare the result of the election.
#Passed by the Senate 26th November, 1969.
f68a. The Warden shall, subject to the Standing Orders, deter- mine finally on questions of detail concerning the election.
E. Questions.
69. Questions touching the affairs of the University may be put to the Warden or to the Representative of the Council in the Senate.
70. The Warden may disallow any question which he thinks ought not to be put, and may alter and amend any question which is not in accordance with the Standing Orders, or which is in his opinion injudiciously worded.
71. The Warden or Representative of the Council to whom a question is put, may without reason assigned, decline to answer at all or until notice thereof has been duly given.
72. By permission of the Senate any member may put a question in the absence of the member who has given notice of it.
73. By permission of the Senate a member may amend in writing a question of which he has given notice and put it as amended.
74. In putting any question no argument or opinion shall be offered nor shall any facts be stated except so far as may be neces- sary to explain such question.
75. In answering any question the matter to which it refers shall not be debated.
76. Replies to questions, of which notice has been given, shall be in writing, and having been read, shall be handed to the Clerk, and recorded in the Minutes.
77. Questions not on the Notice-paper shall not be recorded in the Minutes, nor shall the answers thereto.
F. Committee of the Whole Senate.
78. A Committee of the whole Senate is appointed by a resolu- tion "That the Senate do now resolve itself into a Committee of the whole."
79. The Warden shall be Chairman of such Committee unless he be unwilling to act, in which case any other member may be voted to the chair.
80. When the matters referred to the Committee have been dis- posed of the Senate resumes, and the report of the Committee is at once proposed to the Senate for adoption.
81. When the matters so referred have not been disposed of, the Senate having resumed and having received a report of the Com- mittee to the effect that the matters have not been fully disposed of, may appoint a future day for the Committee to sit again.
82. A member may speak more than once to each question.
83. A motion need not be seconded.
f Passed by the Senate, 26th July, 1922.