CONDUCT OF BUSINESS

STATUTES 155

IV. CONDUCT OF BUSINESS

A.

Agenda.

19. The business at any meeting shall be tlansacted in the follow- ing order, and not otherwise, ^except

by

dilection of the Senate:

(a) Reading, amendment, and confirnation of

Minutes.

Business

arising out of the N4inutes,

(b) _Election of Warden and Clerk.

(c) Election of N4embels of the Council.

(d) _Questions.

(e) Business from the Council.

(f)

Motions on the Notice-paper.

(g)

Other business.

s Ar¡ended by the Senzrte 26th Nor.en'rber, 193û.

I70

srr{,NDrNG oRDERS oF THE sENATE

20. Except by permission of two-thirds of the members present, no member shall _{make _any} motion

initiating for

discussion

a

subject which has not been duly inserted on the Notice-paper

for

that meet- ing'

21. Except subject

to

the preceding Order, no business shall be

entered on

at

an adjourned meeting which was not on

the

Notice- paper for the meeting of which

it

is an adjournment.

B. Rules of Debate.

22. Whenever the Warden rises duling a debate any member then speaking or offering to speak shall sit down and the Warden shall bs heard without intelruption.

23.

If

the Warden desires to take part in a debate, he shall vacate the chair for the time.

- ?4. ^E_very -membel desiling

to

speak shall rise

in his

place and address himself to the Warden.

25. When two or more members rise

to

speak the Warden shall call upon the mer¡ber who fir'st lose in his place.

26.

A

motion may be rnade that any member who has r.isen " be now heard," and suóh motion shall be'proposed, seconded, and put without discussion

or

^lebate,

27.

Any member may rise at any tirne

to

speak

"to

or-der."

28. A member may speak upon any question before the Senate or upon any amendment proposed theleto, or rlpon a motion or. amend- ment to be proposed

by

himself,

or

upon a point

of

order.,

but

not upon the motion that the question be now put, or that a member be now heald.

29.

By the

indulgence

of the

Senate

a

member

may

explain matters

of

a personal nature, although there be no question bêfore the Senate, but such mattels may not be debated.

30. No member may speak twice

to

a question before the Senate except_

in

explanation

or'-reply; but a

member

who

has merely formally seconded a motion

or

amendment shall not be deemed tô,

have spoken.

31, A member who has spoken

to

a question may again be heard to explain himself

in

regard to some material part of his speech, but' shall not intuoduce any new matter.

32.

A

reply shall be allowed

to

a member who has made a sub- stantive motion,

but

not

to

any member lvho has moved an amend- ment,

33. No membel may speak to any question after it has been put by the Warden and the show of hands has been t rken thereon.

34, No member shall refect upon any vote of the Senate except for the purpose of moving that such vote be ¡escinded.

35.

In

the ^absence of a member who has given notice of a motion any member present may move such motion.

36.

Ä

motion

may e

amended

by

the mover

with

leave

of

the Senate.

I

STANDING ORDERS OF TIIE SENÂTE

t77

37. Any membel proposing an amendment rnay

be

requiled

to

deliver

it

in writing to the Warden,

38. Any motion or amendment not seconded shall not be further

discussed, and no entry thereof shall be made on the Minutes.

39. A member who has made a motion or amendment rnay

with-

d¡aw the same by leave of the Senate, granted without any negatiwe voice.

40, No motion or amendment shall be ploposed which is the ^same

in

substance as any question which duling the ^same meeting has been resolved.in the affirmative or the negative.

41, The Senate may ordel a complicated question to be divided, 42. When amendments have been made

the main

question as amended shall be put.

43.

When arnendments have been proposed

but not

made, the question shall be put as originally ^proposed.

44. A question may be suspended-

(a) By a motion

"That

_{the Senate proceed to the next} business."

(b) By the motion :" That the Senate do norv adjourn."

45. A debate may be closed by the rrotion ^" That the question be now

put"

being proposed, seconded, and carried, and the question shall be put forthwith without further amendment or ^debate.

C. Divisions.

46. So soon as a debate upon a question shall be concluded the Wa¡den shall put the question to the Senate.

47.

A

question being put shall be decided

in

the first instance by a show of hands.

48. The Warden shall state whether

in

his opinion the ^"Ayes

"

or:

the ^" Noes " _have it, but any rnember'may call for a division.

49. When

a

division

is

called

the

Warden shall again

put

the question, and shall direct the ^'Ayes

"

_{to the} right and the " Noes

"

_to the left, and shall appoint a teller for ^{each party.}

50, The vote of the Warden shall be taken before the other* votes, without his being requiled to leave the chair.

51. Every mernber present rvhen

a

division

is

taken must vote except as hereinafter provided.

52. No member shall be entitled to vote

in

any division unless he be present when the question is put.

53.

No

rnember shall

be

entitled

to

vote uporl any question in which he has a dilect pecuniary interes! and the vote of any member so interested shall be disallorved

if

the Warden's attention be called to

it

at the time.

54.

In

case of an equality of votes the Warden shall give a casting vote, and any leasons stated by hirn shall be entered in the Minutes.

55. An entry

of

the lists

of

divisions shall be made

by

the Clerk

in

the À4inutes.

56. In case of confusion or errol coucerning the numbers reported, unless the ^same can be otherwise corrected, the Senate shall proceed

to

another division.

T72 ^{STÄNDING ORDERS OF TrrE SENATE}

57, While

the

Senate

is

dividing, membels can speak only

to

a point of order.

D.

Elections.

58. The annual election of Walden and

of

Clerk shall take place at the oldinary meeting

il

^November.

o58a. Whenevel an extraordinaly vacarlcy shall occul

irr

the office

of

Warden,

the

Senate,

at its

next

neeting

and r,vithout previous nomination being requiled, shall elect one of. its members as Warden, and the membel so elected shall hold office

till

the next Novernber meeting.

59. ^N'fembels of the Council shall be elected at the

first

meeting helcl aftel the vacancy shall have become knorvn to the \4Zalden,

60. The rnerlbers of the Senate shall be informed by cilcular when ân1z y¿"on"u occlrls

in the

office

of

Warden, Clerk,

ol

Membel of Council, and such cir-cular shall state the date up to rvhich nomina- tions r,r'ill be received.

61. Every nornination shall be ^signed by at least two rnembers of the Senate.

62. No person shall be proposed for electiol r,'r'hose narne has not appeared on the Notice-paper.

63. Any persorl nominated as a candidate

fol

any office may by letter lequest the Clerk

to

cancel his nomination, and the receipt of such letter shall be held to cancel such nomination.

64. In all elections

if

no more than the required number of ^persons be non-rinated, the Warden shall declare them elected.

"65.

If

^{mole than} the requiled number

of

^persons

be

nominated voting papels shall be distributed and every member present shall r.ote for the lequiled numbel of candidates.

66. \\/hen the voting papers have been distlibuted the doors shall be closed

until

such time as the papels shall have been collected.

67. The Walden shall appoint from the ^rnembers plesent as manv sclutineels as he shall think proper, and shall assign them theil duties.

168, The votes shall be counted by the scrutineers, and the number of votes given

for

each caldidate shall be reportecl

to

the ^'Warden,

vvho shall then declare the result of the election.

168a.

The

^'Warden shall, subject

to the

Standing Orders, ^deter'- mine finall1' on ^questions

of

detail concerning the election.

E. Questions.

69. Questions touching

the

affails

of

the Univelsity rralr

þs

p.,¡

to the Warden

ol

to the Representative of the Council

in

the Senate.

70. Tlie Warden rnay disallow any question which he thinks ought not to be put, and may alter and arnend any question rvhich is not

in

accordance

with

the Standing Orders,

ol

which

is in

his opinion injudiciously worded.

71.

The

Warden

or

Representative

of the

Council

to

whom a question is put, may without ^{reason assigned} decline

to

answer at all or until notice thereof has been duly given.

I _{Passecl by} Senate, 2Sth March,

1894.

î ^P¿rssed by Senate, 26th _Julv, 1922.

]TÄNDING ORDERS OF THE SEì\íATE

I73

72. By perrnission of the Setate any melrber- rnay put a questiou in the absence of the ^rnembe'- who has given notice of it.

73. By permission of the Senate a mernbel rnay arrend in

writing

a question of which he has given notice and put

it

as arnended.

74.

In putting any

question

no

argLrtnent

or

opirÌion shall be offered nor shall any facts be stated except so f¿rl as may be neces- sar)/ to explain such question.

75.

In

answering any question the mattel to which

it

refers shall not be debated.

76. Replies to questions, of which notice has been qiven, shall be

in wliting,

ancl having been lead, shall be h¿rnded to the Clelk, and recorded in the Minutes.

77. _Questions

not

on

the

Notice-paper shall not be lecorded

in

the ^N{inutes, nor shall the anstvers thereto.

F.

Cornmittee of the Whole Senate.

78.

A

Cornmittee of the r.vhole Senate

is

appointed

by

a lesoltr- tion ^" That the Senate do now resolve itself into a Committee of the whole."

79. The lVarden shall be Chairman of such Conulittee unless he be unwilling

to

act,

in

which case any othel member may be voted to the chair.

80. When the matters referred

to

the Comr.nittee have been dis- posed of the ^Senate lesluì1es, and the repolt of the Committee is at once proposed to the Senate

for

adoption.

81. When the matters so refelred have not been disposed of, the Senate having resumed and having leceived

a

report

of the

Com- rnittee to the effect that the matters have not been

fully

disposecl of, may appoint a futule day

for

the Cornrnittee to sit again.

82.

A

member may speak more than once

to

each question.

83. A rnotion,need not be ^seconded.

V.

Select Committees.

84. Select Cornmittees, unless

it

be othe'-rvise ordered, shall ^con- sist

of

five members,

who

shall elect

their own

Chairrnan, ancl of rvhom three shall be a ^quorum.

85,

The

Chairman shall have

both a

deliberative and

a

^casting

Yote.

86.

At

the time of the appointment of the Con-rmittee the Senate shall instruct the Committee as to the matters to be leported on by them, and their report shall be confined

to

such matters.

87. The Chailman shall present the

repolt of the

Comrnittee to the Senate, and

it

shall be forthrvith discussecl or postponed for futule.

consideration.

BB. Any of these Standing Orders may be suspended

for

the time being on motion made with or without notice, provided

that

a quolum shall be ^present, and that such motion shall have the concurrence of at least two-thirds of the meurbers present.

a74 STANDING OBDERS OI'THE SENÄTE