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Functional Delegations

Dalam dokumen Delegations Register (Halaman 30-34)

What

Authority to (as long as it is consistent with the limits of the Schedule of Financial Delegations)

Who

5.1 News Media, Public Notices, Advertisements and Websites (in accordance with Council’s Media and Advertising Policies)

Authority to make any statements to the news media

a) relating to Council’s business

Chief Executive (includes Acting Chief Executive)

Tier 2 Group Managers Community Relations Manager

b) in the event of an oil spill

Regional On-Scene Commander c) in relation to civil defence matters

Civil Defence Emergency

Management Group Controller

Authority to delegate to an appropriate staff member a specific media task (e.g.

hydrological reports issued by the Team Leader, Environmental Monitoring);

Tier 2 Group Managers

Authority to place public notices and advertisements in relevant newspapers or other publications.

Chief Executive (includes Acting Chief Executive)

Tier 2 Group Managers Tier 3 Managers

Tasman District Council Delegations Register – Part Three Management

What

Authority to (as long as it is consistent with the limits of the Schedule of Financial Delegations)

Who

5.2 Council Property, Leases, and Licenses

Authority to:

a) Approve the leasing or granting of any license to occupy or tenancy, to vary the terms and conditions of any lease, license to occupy or tenancy, or to terminate any lease, license to occupy or tenancy involving Council land subject to affixing of the Council Seal, where appropriate;

b) Enter into contracts for the maintenance, management and development of any council property;

c) Enter into binding agreements for the sale and purchase of property as provided for in the Long Term Plan with schedules listing such sales or

purchases being submitted to the relevant Standing Committee on a regular basis.

d) Grant and administer stall site licenses including licenses for the occupation of legal road (including termination thereof where required for non-payment of rental or other good reason);

e) Sign any client authority and instruction for register by E-dealing.

Chief Executive (includes Acting Chief Executive)

Tier 2 Group Managers Property Services Manager (subject to having undertaken all relevant legislative processes and received the approval of any relevant other Council staff)

f) Approve on behalf of Council as landowner, new surveys on land which has ‘Limited as to Parcels’ titles

Property Services Manager

5.3 Use of Council Property, Assets and Staff

a) Approve the use of any Council building, facility or equipment by an outside person or organisation in accordance with established guidelines;

b) Dispose (whether by tender or

otherwise) of any motor vehicle or item of plant in accordance with a recognised programme of vehicle and plant

replacement;

c) Dispose (whether by tender or otherwise), and the terms thereof, of any other surplus Council asset up to a book value specified in the authorised expenditure schedule, as provided for in the Long Term Plan; and

d) Hire out, and the terms and conditions thereof, of any Council asset and staff

Chief Executive (includes Acting Chief Executive)

Tier 2 Group Managers Property Services Manager

Tasman District Council Delegations Register – Part Three Management

What

Authority to (as long as it is consistent with the limits of the Schedule of Financial Delegations)

Who

e) Sign easement and other documents where the correct legal processes have been followed and where Council has previously agreed to the granting of such easements.

Tier 2 Group Managers Property Services Manager

f) Set or amend Hall Charges, in consultation with the relevant Hall Committee.

Reserves and Facilities Manager

g) Set or amend Richmond Aquatic Centre

and Community Facilities Charges Community Partnerships Coordinator

5.4 Employment Is responsible, on behalf of the Council, for ensuring the effective and efficient

management of the Council, employing staff and negotiating the terms of employment of staff.

Chief Executive (includes Acting Chief Executive)

Has control over all employment-related matters concerning staff, and retains authority to approve the employment of all staff.

Chief Executive (includes Acting Chief Executive)

In relation to their area of responsibility and in accordance with relevant Council policy, authority to:

a) Determine staff hours of attendance that best suits the Council’s needs;

b) Approve the temporary reallocation of duties provided they do not require an amendment to the Position Description;

c) Approve overtime, including granting time off in lieu of overtime;

d) Approve time-in-lieu and all types of leave, except:

I. Leave identified as being at the sole discretion of the Chief Executive;

and

II. Leave without pay for periods in excess of two weeks;

e) Approve the attendance of staff at conferences, courses or seminars;

f) Take disciplinary action, excluding dismissal.

g) Employ casual and temporary staff.

Tier 2 Group Managers

h) Third Tier Managers, in relation to their area of responsibility and in accordance with relevant Council policy, have authority to take disciplinary action (excluding dismissal) for any first or

Tier 3 Managers

Tasman District Council Delegations Register – Part Three Management

What

Authority to (as long as it is consistent with the limits of the Schedule of Financial Delegations)

Who

second offence allegations of misconduct.

5.5 RMA Authority (Resource Management Act, but excluding the powers in s168A)

Act within their scope of responsibility, as a Requiring Authority, including giving the written consent of the Council for the use of land being subject to a requirement or designation.

GroupManager Service and Strategy

GroupManager Finance GroupManager

Community Infrastructure GroupManager Information, Science and Technology 5.6 Street Names

(Ref Street Naming Policy and Community Board Terms of reference)

Power to decide on street names for new sub divisional roads in accordance with the Council and in consultation with a Ward Councillor or the Community Board

GroupManager Environmental Assurance

5.7 Engineering projects and designs

Approve the designs for Engineering projects and subdivisions

GroupManager Community Infrastructure Utilities Manager Transportation Manager Rivers and Coastal Engineer

Project Delivery Manager Strategic Policy Manager

Development Engineer Consider and approve variations/waivers to

engineering design standards in exceptional circumstances

5.8 Management of infrastructural assets Local

Government Act 1974,

Local

Government Act 2002,

Transit Act 1989, Transport Act 1962, Fencing Act 1978, Health

Approve the necessary arrangements for the effective and efficient management of infrastructural assets

 Roads

 coastal structures

 bridges

 refuse facilities

 ports

 aerodromes

 stormwater

 water

 waste water

 river

 irrigation schemes

Chief Executive Group Manager Community Infrastructure Utilities Manager Transportation Manager Rivers and Coastal Engineer

Property Services Manager

Tasman District Council Delegations Register – Part Three Management

What

Authority to (as long as it is consistent with the limits of the Schedule of Financial Delegations)

Who

These decisions are to be in accordance with the provisions of the appropriate Acts and their amendments, but are subject to not exceeding budget levels approved in the annual plan.

5.9 Council as an Affected Party

Authority to provide written approval or consent (where such approval is required) in its capacity as landowner or occupier for any application or request by any person to undertake an activity or activities on or adjacent to any Council land

Chief Executive (includes Acting Chief Executive)

Tier 2 Group Managers

Dalam dokumen Delegations Register (Halaman 30-34)

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