Structure
Purpose
Definition of Delegation
The Legal Basis
Those who have responsibility for a task or function must always have the authority to carry it out effectively. Delegates must voluntarily accept authority and responsibility for decision-making, knowing that their decisions, if made fully, fairly and objectively, will not be interfered with or undermined. Nothing in this delegation register limits one's power to perform a function or activity that is a precursor to the exercise of a delegation.
Term of Delegation
Register of Tasman District Council Delegations - Part One General. h) Authority to adopt remuneration and employment policy. Other statutes also grant or limit the Council's ability to delegate powers and decision-making duties. Devolution involves mutual trust and respect, without which the effectiveness and efficiency of the Council would be compromised.
Exercising Delegations
Tasman District Council Delegations Register – Part One General .. fact that along with the powers and duties of the delegation go the responsibilities and accountability for proper and effective implementation and any reporting requirements. They must also be time-bound, specific (i.e. financial, statutory, operational), justified and registered in the "register of temporary delegations" (online). The Chief Executive may revoke or suspend for a period, or change the terms and conditions with respect to any delegation to subordinates they have made.
Mayoral Delegations
Use of the Common Seal of Council
Councillors’ Delegations
Community Boards
Committee Structure and Appointments
Council Committees, Standing Committees, Sub-Committees, other
Appointments to Other Organisations
Committee Structure
Appointments
Strategy and Policy Committee Chair – Cr Maling Operations Committee Chair (Alternate) - Cr Mackenzie Audit and Risk Committee Chair (Acting) – Cr Ogilvie Another Councilor - Cr Dowler. Local board representation Review Crs Butler, Hill and Walker Mapua Waterfront Area Masterplan Working Group Cr Turley.
Hearing Panels and Quasi-Decision Making Bodies
The decision to use a hearing commissioner, whether that commissioner is a member or independent commissioner, rests with the Group Manager Environmental Assurance, Group Manager Service and Strategy or Resource Consents Manager in consultation with the Chair of the Regulatory or Strategy and Policy Committee. Each member of the Regulatory or Strategy and Policy Committee who has received accreditation under the Resource Management Act: .. a) has power to hear and determine objections lodged under section 357 of the Resource Management Act in respect of personnel exercising delegated authority. All decisions made by the Tender Panel will be reported back to the relevant Standing Committee at its next scheduled meeting.
Advisory Groups
Provide updates to the Council and any recommendations for improvements in operational matters of the Port, respecting financial sustainability. To be consulted before the Motueka Aerodrome component of the Long Term Plan is recommended for Council approval. The role of this group is to facilitate the development and coordination of procedures for the safe use of the aerodrome and associated airspace, and to provide advice and support to CAA Aerodrome Operator Advisory Circular AC139-17 entitled "User Groups of the Aerodrome".
Chief Executive’s Delegations
Governance
Financial Management
Authority to (as long as it is consistent with the limits of the Financial Delegation Plan). Chief Executive Officer (including acting Chief Executive Officer), and the Authority of the Deputy Mayor of the Municipality to approve the Chief Executive Officer. Authority to approve credit card spend for credit cards assigned to their third-level managers.
Rates and Valuations
Authorization to (so long as it is consistent with the limits of the Schedule of Financial Delegations).
Functional Delegations
Has control over all employment-related matters relating to staff and retains the authority to approve the employment of all staff. Power to decide on street names for new subdivision roads in accordance with the Council and in consultation with the Ward Councilor or Community Board. These decisions must be in accordance with the provisions of the relevant acts and their amendments, but cannot exceed the budget levels approved in the annual plan.
Legal
Authority to give written approval or consent (where such approval is required) in his capacity as landowner or occupier to any application or request by any person to undertake an activity or activities on or adjacent to council land. managing director (including acting managing director) . Group CEO Finance f) Archives in the name of the council a. In consultation with the chairman or deputy chairman of the regulations committee, the power to.
Submissions
Which authority to whom. d) The relevant committee also has the power to comment on the matters mentioned above.
Trespass
Additional Delegations
Water Supply
Standing Committees
Tasman District Council's Register of Delegations – Part Five Terms of Reference 3.3 Delegate his powers to an officer of the Council in specified areas. These delegations extend the scope of the Strategy and Policy Committee, but do not limit the legislative powers granted or those granted under Council policy. The purpose of the Regulatory Committee is to provide governance oversight of the Council's regulatory programs, services and activities, including the development and implementation of by-laws (noting that the Full Council has power only to adopt by-laws) relating to the Committee's areas of responsibility .
These delegations expand the scope of the Regulatory Committee, but do not limit those powers granted. These delegations expand the scope of the Operations Committee, but do not limit those powers granted.
Council Committees
The Audit and Risk Committee has no executive powers and is directly responsible to the Board. The Independent Member shall be appointed for a term of 3 years from the date of appointment or such other terms as may be determined by the Board. At least one member of the Committee must have accounting or related financial management experience, with an understanding of accounting and auditing standards in a public sector environment.
The function of the Trade Committee is to monitor and improve the performance of the trade and semi-trade activities of the Council. The Committee is expected to identify opportunities that will enhance the portfolio and may also recommend to the Council the disposal of underperforming assets and investments. 5.4.2 3 independent members appointed in accordance with the Policy of the Council for the Appointment of Directors and Administrators in the Organizations of the Council.
The independent members are appointed for a term of 5 years from the date of appointment or such other terms as the Board decides and are eligible for re-appointment in accordance with the Board's policy on the appointment of directors and trustees.
Subcommittees
The Golden Bay Leisure Park Management Committee (the Committee) must oversee the management of the land (including buildings) as set out in s. 18(7) of the Reserves and Other Land Disposal Act 1959 (“ROLD Act”) on behalf of Tasman District Council (the Council). The Chairman of the Committee will be decided by the Tasman District Council's Mayor and will be from one of the two members appointed by the Council in a) above.
The Committee is directly responsible and accountable to the Council via the Operational Committee for the exercise of its responsibilities. Tasman District Council Delegation Register – Part Five Assignment Responsibilities, the Committee must recognize that the primary responsibility for running the Council rests with the elected members of the Tasman District Council and that the primary responsibility for the Council's operational activities rests with the Head of the Council. Executive. Quorum for the Committee is three members, including a minimum of one member designated by the Board in 2 a) above.
The Committee has no powers, other than those listed in section 7, to decide or act on any matter relating to Golden Bay Recreation Park. The Committee has no direct decision-making powers or powers to make recommendations regarding the renewal of the existing management contract for the Rec Park Center. Council also has general management contracts in place for the maintenance and upkeep of Golden Bay Recreation Park and these contracts will remain the prerogative of the Operations Committee and staff under delegation.
There will be times when the Committee will need to liaise and work collaboratively with the Golden Bay Community Board on matters relating to the Golden Bay Recreation Park.
Joint Committees
The Rules of Procedure of the Council governing the Committee will be used at each meeting. The independent member will be the chairman of the committee and will have voting rights. The Rules of Procedure of the Council governing the Committee shall be used at each meeting.
The NTRLBU will contribute in a timely manner to councils' long-term plan planning processes, including business management plans and infrastructure strategies. The NTRLBU contributes to and follows the Councils' joint waste management plan. NTRLBU will contribute to the development of Councils' development contributions and financial contribution policies where these relate to solid waste activities or planning.
NTRLBU follows generally accepted accounting practices and follows the accounting guidelines of the Board of Directors. The quorum for the NTRLBU meeting is three members (including vacancies). A draft of the business plan for the coming year is submitted to the council by October 31 each year.
Agendas for all meetings of the NTRLBU will be forwarded to the Executive Directors of the Councils.
Other Committees
The Motueka Community Board may also hold "public forum" sessions, which are not Standing Order or LGOIMA meetings.
Advisory Groups
The scope of the MAAG does not include matters covered by the Terms of Reference for the Motueka Aerodrome Safety and Operations Committee. To provide community direction and oversight for the implementation of the Māpua Master Plan and associated action plans in a manner that gives balanced consideration to the social, cultural, environmental and economic priorities of the Māpua community. The Group's mandate will be for as long as it takes to act.
The Working Group will determine the frequency of meetings, but they should be at least every two months (every two months). Communication on behalf of the group will be made by the Aerodrome manager or Council staff. The Motueka Operations and Safety Committee was established at the request of the Civil Aviation Authority (CAA) to address operational and safety issues at and in the vicinity of Motueka Aerodrome.
