QUARTER TWO REVIEW
ATTACHMENT 4 SCHEDULE OF OUTSTANDING RESOLUTIONS
SHIRE STRATEGY, TRANSFORMATION & SOLUTIONS
DATE OF MEETING:
08.11.2016
SUBJECT: PLANNING PROPOSAL - 40 SOLENT CIRCUIT, BAULKHAM HILLS (5/2015/PLP)
BACKGROUND:
1. A planning proposal be forwarded to the Department of Planning and Environment for a Gateway Determination to:
a) Increase the maximum building height from RL116 metres (10 storeys) to RL176 metres (26 storeys) applicable to part Lot 2105 DP1201899.
b) Apply a maximum floor space ratio of 1:1 and a maximum incentivised floor space ratio of 2.9:1 (currently no FSR applicable) to part Lot 2105 DP1201899.
c) Include additional permitted uses on Schedule 1 of the LEP: Business premises (maximum 1,500m²), Child care centres (maximum 500m²), Health consulting rooms and Medical centres (1,000m²), Recreation facilities (indoors) (maximum 1,500m²), Restaurants or cafés (maximum 500m²) and Shops (maximum 1,000m²) applying to part Lot 2105 DP1201899.
2. Amendments to The Hills Development Control Plan 2012 Part D Section 8 Norwest Town Centre - Residential Development, as detailed in Attachment 2, be exhibited concurrent with the planning proposal.
3. Council proceed to discuss with the Applicant the preparation a draft Voluntary Planning Agreement which resolves the issues relating to the increased demand for local infrastructure generated by the additional residential density; and
4. Following the preparation of the draft Voluntary Planning Agreement, and prior to any public exhibition of the planning proposal, a report on the draft Voluntary Planning Agreement be submitted to Council for consideration.
CURRENT STATUS: Planning proposal and Voluntary Planning Agreement were publicly exhibited from 1 May 2018 until 15 June 2018. Legal review of Voluntary Planning Agreement received. Applicant requested to provide additional information to address RMS and Transport for NSW issues arising from the Planning Proposal exhibition.
TARGET COMPLETION DATE: November 2019.
ORDINARY MEETING OF COUNCIL 26 FEBRUARY, 2019
DATE OF MEETING:
11.04.17
SUBJECT: THE HILLS SES - PROPOSED ESTABLISHMENT OF NEW HEADQUARTERS
BACKGROUND:
1. Council support the construction of a new headquarters for the Hills State Emergency Service Unit
2. A further report be submitted identifying the suitability of other potential sites for a new headquarters in comparison to the area of land adjoining Cropley House that is nominated in this report.
3. Funds totalling $300,000 for the design and planning approval process, be allocated in the April budget review.
4. Council approach State and Federal Members of Parliament seeking financial assistance toward the cost of a new headquarters for The Hills State Emergency Service Unit.
CURRENT STATUS: Investigations have commenced on potential alternate sites including those owned by NSW Government. Initial advice received from Property NSW was that they have been unable to identify any surplus State Government land within the Shire that may be currently available. However subsequent advice received from Property NSW is that they will consult with the State Headquarters of the SES to try and identify a means of proceeding with the project. No definitive advice received despite numerous follow-up emails to Property NSW and SES Sydney Western Region. Correspondence now sent to Minister for Police and Emergency Services (responsible for SES) and Minister for Finance, Services and Property (responsible for Property NSW). Support also sought from local State Members.
Formal advice now received from Property NSW on behalf of Minister for Finance, Services and Property and from the Minister for Emergency Services that no State Government owned land is available. A report in The Hills Shire Times on 28 November indicated that funding for the relocation of the SES headquarters may now be available from the State Government. Further information is being sought from the State Member for Baulkham Hills office. Advice now received from Landcom that it is prepared to offer one of four potential sites along the alignment of the Sydney Metro Northwest viaduct for construction of SES headquarters. Further discussions held with Landcom representatives regarding suitability of those sites which will further delay previous target completion date of July 2018. Following those discussions, only one of those sites is now available due to RMS requirements for Memorial Avenue upgrade project. Architect was engaged to prepare preliminary concept drawing to see if dimensions and size of one of the remaining site is suitable for the headquarters. Concept has been received showing site may be suitable if RMS is prepared to incorporate several small parcels of land that they own next to the T-way into the site.
Landcom has been asked to arrange meeting with RMS to see if they would be agreeable to the proposal. Date for meeting with RMS is still yet to be set. Target completion date has been amended to reflect uncertainty about date and outcome of RMS meeting. Further information provided to Councillors at Workshop on 4 December 2018. Letters have been sent to CEOs of both Sydney Metro and RMS seeking their support for the proposed land transfer. No response has been received as yet.
TARGET COMPLETION DATE: Unknown
ORDINARY MEETING OF COUNCIL 26 FEBRUARY, 2019
DATE OF MEETING:
11.7.2017
SUBJECT: WILKINS AVENUE / MILLCROFT WAY BEAUMONT HILLS - TRAFFIC MANAGEMENT
BACKGROUND:
1. A temporary roundabout is to be installed at the intersection of Millcroft Way and Wilkins Ave (west).
2. The roundabout be removed once a more permanent access arrangement is available into the eastern residential sub-precinct.
3. The General Manager prepare a concept design for a road connection between Phoenix Avenue and Samantha Riley Drive and undertake initial consultation with the adjacent property owners before reporting back to Council.
CURRENT STATUS Concept designs for alternative access options involving the extension of Phoenix Ave and Wilkins Ave are now complete. These options will be reported to Council in the first half of 2019 as further advice is being sought from the owner of the vacant land regarding development that will provide the missing road links for Phoenix Ave and Wilkins Ave. There are also new implications resulting from changes to the environmental legislation for threatened and endangered bushland communities that require additional advice from the Office of Environment and Heritage before development of options for the vacant land. The temporary roundabout has been installed and is operational.
TARGET COMPLETION DATE: June 2019
DATE OF MEETING:
25.07.2017
SUBJECT: NOTICE OF MOTION - REVIEW OF THE HILLS LOCAL ENVIRONMENTAL PLAN 2012 LOT SIZE STANDARDS TO PRESERVE PREVAILING STREETSCAPE AND CHARACTER
BACKGROUND:
1. The General Manager undertake a review of The Hills Local Environmental Plan 2012 lot size standards that relate to streets with a prevailing character established by lot sizes larger than the current minimum LEP lot standard.
2. The outcome of the review be reported to Council.
CURRENT STATUS: Investigations underway including character analysis to be briefed to Council.
TARGET COMPLETION DATE: July 2019.
DATE OF MEETING:
25.07.2017
SUBJECT: PARSONAGE ROAD AND WARWICK PARADE, CASTLE HILL - REVIEW OF TRAFFIC MANAGEMENT DEVICES
BACKGROUND:
1. Council receive the report on the review of traffic management devices in Parsonage Road and Warwick Parade, Castle Hill.
2. Arrangements be made immediately for traffic counts to be undertaken at appropriate locations in the Parsonage Road area and for those counts to be repeated within 12 months following the completion of the Showground Road upgrade and the opening of the Hills Showground Station on the Sydney Metro Northwest.
ORDINARY MEETING OF COUNCIL 26 FEBRUARY, 2019
3. The results of those traffic counts and any proposed changes to the traffic devices be reported back to Council through the Local Traffic Committee.
CURRENT STATUS: Initial traffic counts completed. Further counts have been taken following the upgrade of Showground Road. Presentation of results made to Councillor Workshop in July. As a result of discussions at Workshop, it was agreed that the community’s views should be sought on a proposal to re-open Warwick Parade and remove the four single lane thresholds in Parsonage Road. A community engagement strategy was developed and consultation undertaken from late September until end of October.
Community feedback received through the consultation period has been reviewed and is included in a report being considered separately on the agenda for the Council meeting on 27 November 2018. Council resolved to remove the four single lane thresholds in Parsonage Road subject to endorsement by the local Traffic Committee and funding being provided in the 2019/20 Works Program. It also resolved to reconsider the re-opening of Warwick Parade in 12 months. Report to be considered by LTC at a face to face meeting n February.
TARGET COMPLETION DATE: November 2019.
DATE OF MEETING:
08.08.2017
SUBJECT: NOTICE OF MOTION - SENIORS HOUSING
BACKGROUND:
1. Council seek a meeting with the Minister for Planning to discuss amendments to State Environmental Planning Policy (Housing for Seniors or People with a Disability) 2004, to better address the construction of seniors housing on rural land that adjoins urban land.
2. The General Manager undertake a review of Local Environmental Plan 2012 to:
a) ensure that The Hills Local Environmental Plan 2012 supports seniors housing in appropriate locations close to centres which incorporate retail, medical and community facilities and access to public transport; and
b) explore opportunities to create a gradual visual transition between rural activities, including rural residential development and the more densely constructed housing at the urban fringe. This investigation could include opportunities to implement a transition of lot size between the densely developed seniors housing developments and the current 2ha rural lifestyle housing within the RU6 Transition zone.
c) Consider possible reforms that would enable a greater integration of seniors with the broader community in fringe developments.
3. The outcomes of the review be reported to Council.
CURRENT STATUS: Minister for Planning amended SEPP – Housing for Seniors or People with a Disability to:
Limit incremental expansion of seniors housing in rural locations;
Require cumulative impact studies when applications lodged within 1km of another seniors housing site; and
Make the Sydney District Planning Panel the determining authority for Site Compatibility Certificates.
Council is involved in a review of Site Compatibility Certificates for Seniors Housing in The Hills, Hornsby and Northern Beaches Councils with Greater Sydney Commission and Department of Planning and Environment. This review is targeted for completion mid-2019.
TARGET COMPLETION DATE: July 2019.
ORDINARY MEETING OF COUNCIL 26 FEBRUARY, 2019
DATE OF MEETING:
08.08.2017
SUBJECT: TENDER T17/40 RIVER ROAD, EMBANKMENT STABILISATION WORKS, LOWER PORTLAND
BACKGROUND:
1. Council rejects all Tenders on the basis that it is not possible to determine if Council is obtaining best value for money.
2. Council utilise the available grant funding to engage a specialist consultant to provide further specialist advice and calls fresh tenders and approaches RMS to seek
additional funds prior to reporting the results of the fresh tender back to Council.
CURRENT STATUS: Cardno (NSW) Pty Ltd was engaged to provide a detailed design package. Based on this package a new tender was called and reported to Council at its ordinary meeting of 23 October 2018. The project tender T19/8 was awarded to Champion Constructions. Work is underway and scheduled for completion in the first quarter of 2019.
TARGET COMPLETION DATE: March 2019.
DATE OF MEETING:
14.11.2017
SUBJECT: AH WHALING RESERVE - ATHLETIC CLUB - ANNOUNCERS BOX & CLUBHOUSE BUILDING - PROPOSED EXTENSION
BACKGROUND:
1. Council agree to contribute a maximum capital contribution of $70,000 to the Hills District Athletic Club for the construction of the additions/extensions as per DA 1573/2015/LA with no further modifications or variations.
2. The payment of the $70,000 is to be made on a progress claim arrangement as approved by the General Manager after the Club has expended their contribution of
$70,000.
3. Council agree to advance the Grant contribution of $45,000 (should it be required) with payment to made on a progress claim arrangement as approved by the General Manager, and the funding to be reimbursed to Council when received by the Hills District Athletic Club.
4. Council will not contribute any further funding to this project should variations arise, and such costs must be funded by the Hills District Athletic Club.
5. A policy is to be prepared to deal with requests from sporting organisations and/or associations having access to grant funding for the upgrade or improvement of existing Council assets with a report to be submitted to Council in March 2019.
CURRENT STATUS: A Draft Policy for unsolicited community investment in Council facilities has been finalised and will be considered at the Councillors Workshop in March.
TARGET COMPLETION DATE: April 2019
ORDINARY MEETING OF COUNCIL 26 FEBRUARY, 2019
DATE OF MEETING:
24.04.2018
SUBJECT: PLANNING PROPOSAL - 8 SOLENT CIRCUIT, BAULKHAM HILLS (11/2018/PLP)
BACKGROUND:
1. Council forward the planning proposal to increase the maximum floor space ratio to 2.2:1 and increase the permissible maximum building height to RL126 metres at 8 Solent Circuit, Baulkham Hills (Lot 4026 DP 873565) to the Department of Planning and Environment for a Gateway Determination;
2. Council proceed with discussions with the proponent to prepare a draft Voluntary Planning Agreement which secures a fair and reasonable contribution from future development on the site towards infrastructure improvements within the Norwest Business Park; and
3. Following the preparation of the draft Voluntary Planning Agreement, and prior to any public exhibition of the planning proposal, a report on the draft Voluntary Planning Agreement be submitted to Council for consideration.
CURRENT STATUS: Planning Proposal exhibited – further report being prepared. Draft Voluntary Planning Agreement on public exhibition.
TARGET COMPLETION DATE: May 2019
DATE OF MEETING:
26.06.2018
SUBJECT: FURTHER REPORT - PLANNING PROPOSAL - 64 MACKILLOP DRIVE AND 34 SALAMANDER GROVE, BAULKHAM HILLS (5/2018/PLP)
BACKGROUND:
1. Council accept the role as Planning Proposal Authority for the planning proposal applicable to land at 64 Mackillop Drive and 34 Salamander Grove, Baulkham Hills (5/2018/PLP).
2. A planning proposal be submitted to the Department of Planning and Environment for a Gateway Determination.
3. Council proceed to discuss with the Applicant the preparation a draft Voluntary Planning Agreement which resolves the issues relating to the increased demand for local
infrastructure generated by the additional residential density; and
4. Following preparation of a draft Voluntary Planning Agreement (addressing increased demand for local infrastructure), and prior to any public exhibition of the planning proposal, a report on the draft Voluntary Planning Agreement be submitted to Council for consideration.
CURRENT STATUS: Gateway Determination issued and Voluntary Planning Agreement discussion commenced.
TARGET COMPLETION DATE: November 2019
ORDINARY MEETING OF COUNCIL 26 FEBRUARY, 2019
DATE OF MEETING:
10.07.2018
SUBJECT: JUNE 2018 LTC - GAY STREET, CASTLE HILL - REQUEST FOR TEMPORARY WORKS ZONE
BACKGROUND:
1. Council approve the installation of 20 metres of temporary ‘Works Zone 7am-5pm Monday to Friday and 7am to 12noon Saturday’ and ‘No Parking 7am to 5pm Monday to Friday and 7am to 12noon Saturday’ in Gay Street, Castle Hill for a 12 month period as detailed in Figure 3 of the report.
2. At the conclusion of the approval period, the ‘Works Zone’ and ‘No Parking’ restrictions be brought back to Council for review in 12 months’ time.
CURRENT STATUS: Extension to the length of the Works Zone approved. The extended work zone to be considered as part of the 12 month review.
TARGET COMPLETION DATE: September 2019
DATE OF MEETING:
28.08.2018
SUBJECT: DRAFT VOLUNTARY PLANNING AGREEMENT - 8 SOLENT CIRCUIT, NORWEST (11/2018/PLP)
BACKGROUND:
1. Council continue discussions with the proponent on a Voluntary Planning Agreement which secures a fair and reasonable contribution from future development on the site towards infrastructure improvements within the Norwest Business Park.
2. Following further negotiations with the applicant on the draft Voluntary Planning Agreement, a further report on the draft Voluntary Planning Agreement be submitted to Council by October 2018 for consideration.
3. In the interim the planning proposal proceed to exhibition for public comment.
CURRENT STATUS: Draft Voluntary Planning Agreement on public exhibition.
TARGET COMPLETION DATE: May 2019.
DATE OF MEETING:
23.10.2018
SUBJECT: LOWER PORTLAND FERRY
BACKGROUND:
Council proceed with actions 1, 2 and 6 as outlined in the conclusion of this report:
1. The General Manager be authorised to write to HCC noting their desire to cease operation of the ferry.
2. Given the need to tender for the repair or replacement of the ramp on the THSC side of the river, the General Manager request a response from HCC within 30 days of his letter as to the way forward and timelines.
6. A further report outlining the HCC response be provided to Council.
CURRENT STATUS: A further report will be provided to Council to consider the service following the community consultation.
TARGET COMPLETION DATE: March 2019
ORDINARY MEETING OF COUNCIL 26 FEBRUARY, 2019
DATE OF MEETING:
27.11.2018
SUBJECT: PLANNING PROPOSAL - 4-22 LAROOL CRESCENT AND 44-50 CARRAMARR CRESCENT, CASTLE HILL (12/2018/PLP)
BACKGROUND:
1. A planning proposal be forwarded to the Department of Planning and Environment for a Gateway Determination to amend The Hills Local Environmental Plan 2012, as it relates to land at 4-22 Larool Crescent and 44-50 Carramarr Road, Castle Hill, as follows:
Rezone the site from R2 Low Density Residential to R4 High Density Residential;
Amend the minimum lot size from 700m² to 1,800m²;
Remove the current height of building limit of 9m;
Allow a maximum floor space ratio of 1.44:1;
Identify the site on the Key Sites Map and introduce a clause that incentivises site amalgamation and the delivery of a publicly accessible through - site link; and
Amend Clause 7.12 ‘Development on certain land within the Sydney Metro Northwest Urban Renewal Corridor’ of The Hills LEP 2012 to allow a reduction in the number of larger two bedroom dwellings if the number of larger 3 bedroom dwellings is increased by an equal number of dwellings.
2. Amended flooding information is to be provided to Council’s satisfaction prior to public exhibition, as outlined in the report.
3. Council proceed with discussions with the applicant to prepare a draft Voluntary Planning Agreement which resolves how the applicant will address the demand for local infrastructure generated by the proposal.
4. Following the preparation of the draft Voluntary Planning Agreement, and prior to any public exhibition of the planning proposal, a report on the draft Voluntary Planning Agreement be submitted to Council for consideration.
CURRENT STATUS: Planning Proposal to be forwarded to Department of Planning &
Environment requesting a Gateway Determination. Discussions to commence with Applicant to ensure that the Voluntary Planning Agreement is satisfactory.
TARGET COMPLETION DATE: November 2019
ORDINARY MEETING OF COUNCIL 26 FEBRUARY, 2019
ATTACHMENT 4 SCHEDULE OF OUTSTANDING RESOLUTIONS
GENERAL MANAGER DATE OF
MEETING:
24.07.2018
SUBJECT: NOTICE OF MOTION - SECONDARY DWELLINGS IN RURAL AREAS
BACKGROUND:
1. The Mayor and General Manager write to the Minister for Planning seeking a meeting to discuss amendments to the Standard Local Environmental Plan to:
a. enable the setting of a maximum size for secondary dwellings in rural zones of 110m2 of habitable rooms plus an optional attached garage up to 20m2 (total 130m2); and
b. Remove the allowance for secondary dwellings in rural zones to be 20% of the total floor area of the principal dwelling.
2. The outcomes of discussions with the Minister be reported to Council including options to review Local Environmental Plan 2012 to enable rural residents the opportunity for a detached dwelling plus optional parking.
CURRENT STATUS: Waiting response from Department of Planning & Environment.
TARGET COMPLETION DATE: April 2019
ORDINARY MEETING OF COUNCIL 26 FEBRUARY, 2019
ATTACHMENT 5
COUNCILLORS QUESTIONS WITHOUT NOTICE MEETING 11 DECEMBER 2018
MINUTE NO. QUESTION REFERRED TO
768 CHRISTMAS WISHES GENERAL MANAGER
All Councillors wished the Mayor, fellow Councillors, the General Manager and Council staff a Merry Christmas and a Safe and Prosperous New Year.
No response required.
MINUTE NO. QUESTION REFERRED TO
769 HILLS FOCUS MAGAZINE – DELIVERY TO RESIDENTS
CUSTOMER COMMUNITY SERVICES AND
TECHNOLOGY
Councillor Tracey stated that a number of residents have not received the Hills Focus Magazine. What is the coverage and how is this being monitored?
The Group Manager – Customer, Community Services & Technology advised that around 60,000 Hills Focus Magazines are delivered through the letter box walk-a-type Companies. The companies provide Council with a GPS report showing which streets the magazines have been delivered.
Councillor Tracey asked if the Magazine can be sent to the affected residents as per the list provided.
RESPONSE Magazines sent out to the addresses supplied.
MINUTE NO. QUESTION REFERRED TO
770 ARTHUR STREET AND SEVEN HILLS ROAD TRAFFIC LIGHTS
SHIRE STRATEGY, TRANSFORMATION AND SOLUTIONS
Councillor Tracey requested an update on the expected timing of traffic lights on Arthur Street and Seven Hills Roads.
The General Manager advised that Council is in the process of finalising the utilities and the Civil works and this process should occur early next year. A more accurate update will be distributed to all Councillors.
RESPONSE Utility adjustments are now complete. The timing for the traffic signals will be subject to a Tender to be called in the second quarter of the 2019 calendar year.