UNIVERSITY HALL
3. Visitors or members of the University staff may be admitted to residence by the Dean for a specified period under such conditions and on payment of such fees if any as may be prescribed by the Council.
4. The right and privileges of residence shall cease in any of the following events, namely:
(a) a resident's failure to pay within two months of the due date the prescribed fees for residence at the Hall;
(b) a resident's failure to discharge any financial obligation to the Hall within such time as may be prescribed or approved by the Council;
(c) a resident's ceasing to be eligible as set out in clauses 2 and 3 to enjoy the privileges of residence;
(d) a resident's being expelled by the Council.
5. No resident shall be expelled or suspended from residence by the Council unless:
(a) he has been given a reasonable opportunity to appear before the Council, to present his defence and to call witnesses on his own behalf; and
(b) the finding of guilt and the penalty have been approved by two-thirds of the members of the Council present and voting.
6. Any person expelled from the Hall or suspended for a period longer than 30 days may appeal to the University Council.
THE COUNCIL OF THE HALL
7. The affairs of the Hall shall be managed by the Council.
8. The Council shall have the following powers:-
(a) to award scholarships, prizes and fellowships and to administer endow- ments;
(b) to raise funds for the use and benefit of the Hall, in~luding the establish- ment of exhibitions, scholarships, bursaries and prizes in connection with the Hall;
(c) to appoint any person to any office in the Hall and to dismiss any such person other than the Dean;
(d) to determine, subject to clauses 2 and 3 above, what persons shall be admitted, and on what conditions, to residence or to the use of the other facilities of the Hall or any of them;
(e) to reduce, remit or defer any fee payable by any resident;
(£) to suspend or expel residents from residence at the Hall or to impose fines on residents;
(g) to make the facilities of the Hall available for use for approved purposes during university vacations;
(h) to become affiliated or associated with any institution association or body having objects not inconsistent with those of the Hall;
(i) to elect or appoint life members honorary members and associate mem- bers, and to determine the rights, privileges and obligations of such members;
(j) to make vary and revoke rules for the management of the Hall;
(k) to make any standing orders relating to the holding of meetings of the Council and so far as deemed desirable of any committee of the Council and the conduct of such meeting quorums and the manner of voting thereat and to suspend vary and revoke the same;
(I) to make rules concerning the proceedings to be adopted for the electing of members of Council and for the convening from time to time of general meetings of residents;
(m) to have and exercise all powers usually incident to colleges or halls of a like nature;
(n) to delegate generally or specially all or any of the above powers, duties and authorities of the Council to the Dean or to the Associate Dean or to a Committee, and to vary or revoke any such delegation.
9. (I) The Council shall consist of the following members:- (a) Ex Officio Members
(i) The Chairman of the Council.
(ii) The Dean of the Hall.
(iii) The Associate Dean of the Hall, if appointed.
(iv) The Treasurer of the Hall.
(b) Nominated or elected Members
(i) Three members to be nominated by the University Council.
(ii) Nine members to be elected annually by the residents of the Hall from among their number; of whom two shall be members of staff or post-graduate students.
(2) Nominated members of the Council shall hold office for two years. On completion of their respective terms of office members of the Council shall be eligible for further appointment.
IO. (I) The Council shall meet regularly for the despatch of its business at such intervals as it ·may from time to time determine.
(2) The regular meetings shall be convened by the Dean of the Hall or in his absence by the Chairman.
(3) A special meeting shall be called by the Chairman either at his own request, or on receipt by the Dean of the Hall of a requisition from five members of the Council.
(4) The quorum for a meeting of the Council shall be eight members.
(5) The Council shall determine the manner in which it conducts its business.
I I. The elected members of the Council shall serve for one year, which year shall commence on 1st May; provided that:-
(a) if any elective vacancy has not been filled by election before the begin- ning of the Council year the retiring member shall remain in office until his successor has been appointed;
(b) any casual vacancy occurring before October 31st in any year shall be filled by election. Any casual vacancy occurring after October 3 lst may be filled by the Council for the remainder of that Council year.
UNIVERSITY HALL
12. A member of the Council shall cease to be a member:-
(a) upon submitting his resignation in writing to the Dean of the Hall; or (b) upon ceasing (if he is an elected member) to be eligible for election to the Council.
13. Until the first election of Council members the members of the Hall of Residence Committee of the University Council (together with any ex officio and nominated members of the Council for the time being in office) shall be deemed to be members of the Council.
OFFICERS
14. The Chairman shall be appointed by the University Council for a term of three years, and shall be eligible for re-appointment.
15. The Council shall appoint annually an auditor or auditors.
16. The Dean shall be appointed by the University Council upon the recommendation of the Council for such period at such salary and subject to such conditions as the University Council may, on the recommendation of the Council, determine.
17. The Council may appoint an Associate Dean for such period at such salary and subject to such conditions as the Council may determine.
18. (a) Subject to paragraph (b) of this clause, the Accountant of the Univer- sity shall be the Treasurer of the Hall.
(b) The University Council may from time to time appoint any other person to be the Treasurer of the Hall in the place of the Accountant and such person shall hold office as Treasurer until the University Council otherwise determines.
19. Persons appointed to any other office in the Hall shall hold office for such period and subject to such conditions and shall perform such duties as the Council may determine. ·
20. The Dean, or in his absence the Associate Dean, shall in addition to the powers delegated to him from time to time, have power to suspend a resident from residence for a period of not more than 14 days; which suspension and the circumstances thereof shall be reported to the next meeting of the Council.
COMMITTEES
21. (l) There shall be the following standing COIIJ.mittees to advise the Council on financial matters and matters relating to the management and regulation of the Hall:
(a) Finance Committee (b) House Committee.
(2) The constitution of the Finance Committee and the House Committee shall be determined from time to time by the Council. The Dean shall be an ex officiocmember of each Committee and shall be Chairman of the House Committee. In the absence of the Dean the Chairman of the House Committee shall be the Associate Dean, if appointed, or failing him the nominee of the Dean.
(3) The Chairman of the Finance Committee shall be a member of the Council appointed by the Council.
FINANCE
22. (1) The Council shall be responsible for the proper administration of the Hall's financial affairs and property.
(2) The Council shall submit its budget of recurrent and capital expenditure each year to the University Council for its approval.
(3) The Council shall charge such fees and charges for residence at the Hall as may be recommended from time to time by the Council and approved by the University Council.
(4) All stipends salaries and wages paid by the Council shall be paid at the same rates as those paid to comparable employees elsewhere in the University.
23. The Council shall submit each year to the University Council not later than 30th April a report on the previous year's activities together with audited financial statements.
ALTERATIONS TO THE CONSTITUTION
24. The Council may make amendments to this Constitution subject to the following conditions:-
(a) written notice of the proposed amendment shall be given by the mover to the Dean who shall set out such proposed amendment in full with a notice convening a meeting of the Council at least fourteen days prior to the meeting;
(b) the amendment shall be passed only if two-thirds of all the members of the Council vote in favour of it; and
(c) the amendment shall be approved by the University Council.
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