Works Program Maps - SECTION 94A CONTRIBUTIONS PLAN

SECTION 94A CONTRIBUTIONS PLAN

Schedule 4 Works Program Maps

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PAGE 179 ITEM-7 REVIEW OF INDEPENDENT GEOTECHNICAL REVIEW

PANEL

DOC INFO

THEME: Balanced Urban Growth

OUTCOME: 7 Responsible planning facilitates a desirable living environment and meets growth targets.

STRATEGY: 7.2 Manage new and existing development with a robust framework of policies, plans and processes that is in accordance with community needs and expectations.

MEETING DATE: 10 MAY 2016 COUNCIL MEETING

GROUP: STRATEGIC PLANNING

AUTHOR: TOWN PLANNER

ASHLEY COOK

RESPONSIBLE OFFICER: MANAGER FORWARD PLANNING STEWART SEALE

EXECUTIVE SUMMARY

This report recommends the addition of 11 consultants to Council’s Geotechnical Review Panel. With nine (9) existing members to remain, the additional consultants will bring the total number of panel members to 20.

The Geotechnical Review Panel is a panel of consultants qualified in engineering geology or geotechnical engineering, appointed by Council to undertake independent reviews of applications for development on land subject to, or likely to be subject to, geotechnical hazards such as landslip, as needed.

The number of panel members required to undertake a review is determined using adopted criteria (for internal use only) related to the type of development and risk levels as recommended by the Australian Geomechanics Society. The cost of a review is borne solely by the applicant. Through natural attrition the number of panel members typically declines over time, which necessitates a review of the panel’s operation and the appointment of new consultants every three (3) years. The current panel is due for reconstitution in July 2016.

HISTORY

19/04/2005 Council considered a report on a 'Study of Geotechnically Sensitive Sites' in The Hills Shire prepared by Professor Robin Fell, resolving to receive the report and to prepare a further report on the establishment of an independent geotechnical review panel.

21/06/2005 Council resolved in part to seek expressions of interest for the panel. Council also resolved to make amendments to the Residential DCP to better address geotechnical matters, and to advise that geotechnical assessments would be subject to peer review at the applicant's cost.

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PAGE 180 25/07/2006 Council resolved to appoint, for three years, a total of seven

consultants to the panel.

14/09/2010 Review of Geotechnical Panel undertaken and Council resolved to adopt a report on the panel recommending the appointment of eight (8) panel members and amendments to the selection criteria for determining the level of peer review required. It was further resolved that draft amendments to the DCP be exhibited and expressions of interest be called for further panel members.

23/11/2010 Council resolved to adopt the draft DCP amendments and to appoint a further eight (8) experts to the Geotechnical Review Panel.

23/07/2013 Review of Geotechnical Panel undertaken and Council resolved to adopt a report on the panel recommending the appointment of 11 new panel members and amendments to the selection criteria for determining the level of peer review required.

01/02/2016 Letters sent to existing panel members requesting interest in remaining on the panel.

8/03/2016 &

15/03/2016 An advertisement was placed in the Sydney Morning Herald calling for expressions of interest to join Council’s Geotechnical Review Panel.

BACKGROUND

The Hills Shire has a number of geotechnically sensitive sites located in West Pennant Hills, Castle Hill and Glenhaven. In some cases, extensive engineering (specialised construction methods and remediation works) is required to stabilise sites in order to facilitate residential development.

In 2005, responding to increasing interest in developing these areas, Council commissioned a report on known geotechnically sensitive sites in The Hills Shire, to provide advice on how such sites should be assessed and developed. In part, the report recommended Council establish an independent panel of experts to peer review geotechnical reports submitted in support of development applications on geotechnically sensitive land.

Given the specialised technical expertise required to understand and assess geotechnical reports, the need for independent professional review was recognised and Council therefore appointed a panel of independent consultants in 2006. Reviews of the panel were undertaken in 2010 and again in 2013.

The 2005 report also recommended that reviews be undertaken by a panel of three consultants, as opposed to an individual consultant, to provide a more comprehensive review and to avoid differences of professional opinion. It was considered that the higher cost associated with a panel would be off-set by the greater degree of confidence in the outcome and appropriate risk management for both Council and the applicant.

In response, Council adopted criteria to assist in determining the number of panel members required to undertake a review of a proposed development. It was concluded that between one and three members would be appointed depending on the type of development and risk level involved. It was considered onerous to require multiple reviews for minor applications or those with a low risk level.

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PAGE 181 REPORT

It has been almost three (3) years since the last appointments were made to the panel and the amended criteria to determine the number of panel members required for a review was adopted by Council.

The purpose of this report is to recommend the appointment of 11 new members to the Geotechnical Review Panel.

Role of the Panel

Due to the risks associated with development on geotechnically sensitive land, the role of the panel is to review the remediation and construction methods proposed by the applicant’s consultant to ensure that risk to property and life is minimised and to provide Council with assurance in issuing an approval. An application for development must demonstrate that the risk to property is low in accordance with the acceptable levels recommended by the Australian Geomechanics Society.

In undertaking a review, members of the panel are expected to:

 Visit the site;

 Review the application (plans and geotechnical reports);

 Liaise with other members of the panel; and

 Prepare a single report with recommendations where necessary.

Depending on the outcome of the review the applicant may be required to revise the proposed methods of construction or remediation and meetings may be required to discuss the panel’s recommendations until an agreement is reached. Whilst the process adds time to the application process, it is necessary to ensure appropriate consideration and management of the risks involved.

Membership Requirements

As a result of the 2013 review, panel members were required to hold an industry membership with Australian Geomechanics Society (AGS), the recognised authority on geotechnical matters. This industry membership is required as reports undertaken by Panel members are required to be prepared in accordance with the AGS Guidelines for Landslide Susceptibility, Hazard and Risk Zoning for Land Use Planning (AGS2007a), associated Practice Note (AGS2007c) and Commentary (AGS2007b). As such, it is considered essential for panel members to have access to an AGS membership (individual or corporate memberships are acceptable). Further to this, it is preferable for consultants to also hold a membership with the Institution of Engineers of Australia or similar recognised industry body.

Engagement of the Panel

Once a Development Application has been lodged with Council, the assessing officer will determine the number of panel members required for the review. The applicant will then be provided with the list of panel members and their contact details for the purpose of obtaining quotes and engaging the required number of panel members for the review.

Part C Section 3 – Residential of The Hills Development Control Plan 2012 advises that the full cost of the panel review is to be borne by the applicant. The cost of engaging the panel typically ranges between $1,700 and $17,500 per panel member depending on the type of application, based on quotes obtained over the last three (3) years.

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PAGE 182 As a result of the last review, all panel members are required to enter in to a contract with the applicant to ensure that Council is not liable for any non-payment.

Use of the panel and appointment of new panel members

Since the most recent appointment of 11 consultants in 2013, the panel has been engaged on approximately 28 occasions, compared to approximately six (6) in the first term of the panel. This indicates a marked increase in building activity and interest in developing sites subject to landslip and also confirms ongoing relevance and necessity of the panel.

Since the last appointment of panel members in 2013, four (4) consultants have resigned from the panel. Reasons for resigning from the panel include:

 Difficulty in finding time to participate in reviews due to other commitments;

 Quotes have not been accepted (generally due to high cost); or

 Consultant retired.

Further to this, an additional eight (8) consultants did not confirm their intentions to remain on the Geotechnical Review Panel, as such they have not been included in this report.

The remaining nine (9) panel members are as follows:

 Linton Speechley, Principal;

 David Malorey, Technical Principal;

 Andrew Hunter, Associate;

 Mark Bartel, Managing Director/ Senior Principal;

 Ray Blinman, Principal;

 Vipul De Silva, Principal Geotechnical Engineer;

 Anthony Succar, Senior Geotechnical Engineer;

 Mark Kiryakos, Geotechnical Engineer*; and

 Mark Delaney, Principal Engineering Geologist*.

All of the above have confirmed their intention to continue participating on the panel and have provided updated CV’s to Council. Those consultants marked with an asterisk above must provide proof of membership with the Institution of Engineers of Australia or similar recognised industry body.

As 12 consultants have been removed from the panel, it is necessary to appoint at least 10 additional panel members to ensure adequate availability and rotation of panel members and to buffer inevitable losses over the next three-year period. An advertisement was placed in the Sydney Morning Herald on 8 March 2016 and 15 March 2016 to invite expressions of interest to join the panel. A total of 14 expressions of interest were received from seven (7) different consultancies offering a wide range of senior geotechnical experts, with some consultancies nominating four (4) consultants.

Consultants were asked to demonstrate the following:

 Minimum of 10 years experience;

 Demonstration of expertise in landslides and slope stabilisation, in addition to geotechnical engineering or engineering geology;

 Experience in the Hills District;

 Willingness to liase and prepare joint reports with other members of the panel;

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PAGE 183

 Public liability and Profession Indemnity insurance cover of $10 million and $5 million respectively;

 Estimated hours per assessment and cost per hour;

 Curriculum Vitae of suitable candidates; and

 Membership with Engineers Australia and Australian Geomechanics Society.

Table 1 provides a summary of the 11 consultants that are recommended to join the existing nine (9) members of the Panel. The other nominations were declined based on experience, membership requirements and/or since a limit of three consultants from each company is considered appropriate.

Company Consultant Position

Landslide

Slope Stabilisation

Experience

Geotechnical Engineer

Engineering geology experience

Experience in the Hills District

Required

Insurance AGS & EA Membership

Aargus

Ken Burgess, Engineering Manager/Principal

Geotechnical Engineer

Yes Yes No Yes Yes

Alliance Geotechnical

David Willows, Principal Geotechnical

Engineer

Yes Yes Yes Yes Yes

Lubos Melicharek, Senior Geotechnical

Engineer Yes Yes No Yes Yes – AGS

membership pending

Geotesta

Amir Farazmand, Senior Geotechnical

Engineer Yes Yes Yes Yes Yes

Shan Nirmalan, Senior Geotechnical

Engineer Yes Yes Yes Yes Yes

Stephen Darmawan, Principal Geotechnical

Engineer

Yes Yes Yes Yes Yes

Infra Tech Consulting

Eng Choy Lee, Senior Geotechnical

Engineer Yes Yes No Yes Yes

Geotechnics JK

Paul Roberts, Senior Engineering

Geologist Yes Yes Yes Yes Yes

Peter Wright, Senior Geotechnical

Engineer Yes Yes Yes Yes Yes

SMEC

Paran Mayes, Principal Engineer –

Geotechnics Yes Yes Yes Yes Yes

Scott Morrison, Principal Engineer –

Geotechnics Yes Yes Yes Yes Yes

Table 1

Summary of consultants recommended for selection

While it was a requirement for panel members to have experience within the Hills District, the applications received were considered to have sufficient overall experience to adequately undertake reviews and prepare reports for the purpose of the panel.

The new appointments would bring the total number of consultants available to undertake peer reviews to 20 which is considered to be an adequate number to offer sufficient rotation and availability.

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PAGE 184 CONCLUSION

Council’s Geotechnical Review Panel plays an essential role in the assessment of development applications on land affected by or in proximity to geotechnical hazards.

The risks to life and property associated with development on such sites need to be minimised and appropriately managed through a rigorous assessment and the adopted peer review process.

In anticipation of the end of the panel’s current three year term, a review has been undertaken to determine which of the exiting panel members wish to continue and to seek the addition of new members to replace those that have resigned. A further 11 members are recommended for appointment following a review of 14 expressions of interest. It is considered that a total of 20 will provide a good mix of experience and availability to undertake reviews.

IMPACTS Financial

This matter has no direct financial impact upon Council's adopted budget or forward estimates.

The Hills Future - Community Strategic Plan

The proposed continuation of the geotechnical review panel will contribute to a safe and quality urban development and provide for different lifestyle options within the Shire.

RECOMMENDATION

1. The following list of consultants be appointed to the geotechnical panel in addition to the nine (9) remaining consultants previously appointed by Council:

 Ken Burgess, Engineering Manager/ Principal Geotechnical Engineer;

 David Willows, Principal Geotechnical Engineer;

 Lubos Melicharek, Senior Geotechnical Engineer*;

 Amir Farazmand, Senior Geotechnical Engineer;

 Shan Nirmalan, Senior Geotechnical Engineer;

 Stephen Darmawan, Principal Geotechnical Engineer;

 Eng Choy Lee, Senior Geotechnical Engineer;

 Paul Roberts, Senior Engineering Geologist;

 Peter Wright, Senior Geotechnical Engineer;

 Paran Mayes, Principal Engineer – Geotechnics; and

 Scott Morrison, Principal Engineer – Geotechnics.

2. Those consultants marked with an asterisk above must provide proof of membership with Australian Geomechanics Society prior to confirmation on the Panel.

3. A further review of the Geotechnical Review Panel is to be undertaken in 3 years.

ATTACHMENTS Nil.

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PAGE 185 ITEM-8 LOCAL TRAFFIC COMMITTEE RECOMMENDATIONS -

APRIL 2016

DOC INFO

THEME: Balanced Urban Growth

OUTCOME: 6 Safe, convenient and accessible transport options that enable movement through and within our Shire.

STRATEGY:

6.1 Facilitate the provision of integrated transport alternatives that link residents to their home, places of work and services and facilities.

MEETING DATE: 10 MAY 2016 COUNCIL MEETING

GROUP: STRATEGIC PLANNING

AUTHOR:

MANAGER - COMMUNITY PLANNING & SPECIAL INFRASTRUCTURE PROJECTS

MICHAEL LATHLEAN

RESPONSIBLE OFFICER: GROUP MANAGER – STRATEGIC PLANNING MICHAEL EDGAR

REPORT

The purpose of this report is to present to Council the recommendations of the Local Traffic Committee (LTC) for April 2016. In accordance with the "RMS Delegation of Authority" and the recommendations contained within Council’s resolution of the 27^th May 2014, the LTC recommendations are included in this report for consideration by Council.

There was no face-to-face meeting in April. The following matters were reported electronically to the members of the LTC via email. Member’s individual responses and comments are reported as received. Nine items were dealt with.

ELECTORATE – BAULKHAM HILLS

ITEM-1 AIKEN ROAD, WEST PENNANT HILLS – INSTALLATION OF PARKING RESTRICTIONS

TECHNICAL OFFICER’S RECOMMENDATION TO LTC

That the following parking restrictions on the northern side of Aiken Road, West Pennant Hills at Bellamy Farm Road be approved:

1. A “No Stopping (R)” sign be installed approximately 15 metres west of the kerb alignment of Bellamy Farm Road.

2. A “No Stopping (L)” sign be installed approximately 20 metres east of the kerb alignment of Bellamy Farm Road.

LTC MEMBER COMMENTS RECEIVED

RMS – “RMS has no objection for the installation of the parking restrictions”.

Member for Baulkham Hills – “No objections”.

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PAGE 186 Police – “No objections”.

LTC RECOMMENDATION TO COUNCIL

1. A “No Stopping (R)” sign be installed approximately 15 metres west of the kerb alignment of Bellamy Farm Road.

2. A “No Stopping (L)” sign be installed approximately 20 metres east of the kerb alignment of Bellamy Farm Road.

ITEM-2 YATTENDEN CRESCENT, BAULKHAM HILLS – REQUEST FOR WORKS ZONE

TECHNICAL OFFICER’S RECOMMENDATION TO LTC

Council install 60 metres of a temporary “Works Zone Monday – Saturday 7am-5pm” along the northern side of Yattenden Crescent fronting No.14-16 Yattenden Crescent, Baulkham Hills for a period of six months.

LTC MEMBER COMMENTS RECEIVED RMS – No comments received.

Member for Baulkham Hills – “No objections”.

Police – “No objections”.

LTC RECOMMENDATION TO COUNCIL

ELECTORATE – CASTLE HILL

ITEM-3 CASTLE HILL MAIN STREET CLOSURE – SYDNEY HILLS CHRISTMAS SKY SHOW

TECHNICAL OFFICER’S RECOMMENDATION TO LTC

1. The 2016 Sydney Hills Christmas Sky Show to be held at Castle Hill Main Street from Wednesday, 16 November 2016 to Friday, 6 January 2017 be classified as a Class 2 event in accordance with the RMS

“Guide to Traffic and Transport Management for Special Events”.

2. The Committee endorse the Traffic Management Plan as submitted by The Hills Shire Council’s Events Team.

3. The signed Traffic Management Plan be forwarded to RMS and the Police for their concurrence to hold the event.

4. The approval be given for the temporary relocation of the two

“Disabled Parking” spots located on the western side of The Main Street outside Castle Towers Piazza to the eastern side of The Main Street outside Castle Hill Discount Drug Store from Wednesday, 16 November 2016 to Friday, 6 January 2017.

LTC MEMBER COMMENTS RECEIVED

RMS – “RMS has no issue with this event subject to the event classified as class 2 event and the signed TMP to be forwarded to RMS to review and provide concurrence to held the event.”

Member for Castle Hill – No comments received.

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