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Minutes of the Annual General Meeting of Bowls Tasmania South, held at Kingborough Bowls Club, Margate, commencing at 1.00pm on Sunday 20th May 2012.
Notice of Meeting: The secretary read the notices of meeting and advised that a quorum was present; he then introduced the President, Trevor Quilliam.
Welcome: The President welcomed members to the meeting especially life members.
Attendance and Apologies: There were 26 clubs in attendance; apologies were received from Life Members: June Foster, Trevor Taplin, Don Cornish and Hedley Beechey, also Ross Bannister, Gwen Jessup, Jan Booth, Ike Smith and Verlie Kitchener.
Recognition of deceased members: All members stood for a short period of silence in recognition of those members who had passed away during the preceding year.
Minutes of last preceding AGM: Moved by Neil Clark, and seconded by R. Davies that the minutes of the AGM held on the 29th May 2011, as circulated, be accepted as read and
confirmed. Carried.
Business arising from AGM: None.
Annual Report: The President read his report, as published within the Annual Report, and expanded on some points. Trevor Quilliam moved that we adopt the Annual report. Seconded: S.
Hay. Carried.
Financial Report: The treasurer read his report and formally moved that the financial
statements be received. Seconded: M. Noor. Carried.
Notices of Motion: The Board of BTS gave notice of the following amendments to the BTS constitution to bring our constitution in line with the new BT constitution:
Clause 3.1 – Interpretation – “Deputy President” “definition amended to read
“Deputy President” means the Deputy President for the time being of the Association. The Deputy President must be of the opposite gender to the President.
This brings the constitution into line with the current practice.
Clause 10 – Membership of the Board of Management. Amend by adding at the end of the clause –
“(If possible, two of the four ordinary members will be male and two female.)”
This brings the constitution into line with current practice.
Southern Tasmanian Bowls Association Inc.
Trading as:
Bowls Tasmania South
PO Box 832, Ph: 6249 1124 Fax: 6249 1125 Glenorchy.Tas. 7010 Mob. 0409 703 073
Email: [email protected]
Website: www.bowlssouth.bowlsnet.com.au
ABN 12 820 830 594
President: Trevor Quilliam Secretary: Roger Harvey
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Clause 24.5 – Amend by adding the word “Club” after the word Member in both instances.
This corrects an anomaly in wording so that now only a club can bring forward business to an annual general meeting.
Clause 27 – Voting - Amend by adding clauses 27.5 and 27.6 and changing clause 27.1 to allow for these two clauses.
New 27.5 – If decided by the presiding officer that a vote on any question will affect only one gender of bowler, the presiding officer may instruct that only that gender’s delegates may vote on that question.
New 27.6 – At the discretion of the Board, a postal ballot may be conducted on any matter to be decided.
These changes allow more flexibility in voting procedures for questions to be decided at annual meetings.
Clause 31 – amend to read: “The Board my appoint persons to represent the Association at meetings of the Regional Consultative Committee of Bowls Tasmania and any other body as may be appropriate. Elections for the positions of Director to the Board of Bowls Tasmania will be conducted in accordance with the provisions of the Bowls Tasmania Constitution.”
These changes are to allow for amendments to the Bowls Tasmania Constitution.
List of contents and Index to be amended to allow for these changes and to correct irregularities already in existence.
Neil Clark spoke to the motion, and then on behalf of the BTS board formally moved that the notice of motion to change the constitution as circulated be approved. Seconded: D.
Edwards Carried.
Recommendations from the Board:
Appointment of Auditor: The treasurer Tony Fulton recommended Rendell Ridge of Peck &
associates be appointed. Seconded J. Dobbie. Carried.
Affiliation Fees: Tony Fulton moved that all affiliation fees be increased by $4.00 the fee of
$50.00 per team to remain unchanged, seconded: J. Dobbie Carried.
Appointment of office bearers:
President: 1 nomination – Trevor Quilliam Deputy President: 1 nomination – Ailsa Milburn Secretary: 1 nomination – Rob McGuire Treasurer: 1 nomination – Tony Fulton
Board members: 4 nominations - Grant Allford, Shirley Hay, Jan Booth and Michael Eiszele
No nominations were received for Executive Assistant or Statistician
Joan Middleton to continue with ladies southern selection, Don Patmore, Grant Allford and Roy Nunn to continue as southern selectors for the men and Tom O’Brien to continue as a selector for southern juniors
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The AGM was then closed and President Trevor Quilliam invited members to participate in the post meeting discussion.
Matters discussed at post meeting discussion:
BTS have received a motion from five clubs: The motion is to repeal the decision to implement changes to playing conditions for pennant for the 2012-2013 season as adopted by the association, and that the existing pennant format remain, this calls for a special general meeting and BTS are required to give 21days notice, so the notice for this meeting will go out some time next week. It was suggested we hold the meeting at the same time on a Sunday the place to be determined at a later date, Margaret Cornish offered St. Johns Park Bowls Club as a possible venue, the secretary asked that it be noted the rosters etc. will not be in the handbook, but will be handed out separately.
J. Jones asked why BT have all the power when we have more members in the south and why do we only have 2 representatives from the south, President Trevor and Roger Harvey explained the new state structure and how it would be more democratic, and that our representatives on the BT board will be Roger Harvey, Joan Middleton and Michael Hannon.
Cheryl Holland re: ladies Saturday pennant, Trevor Quilliam spoke about the possibility of this happening this coming season, and Roger Harvey stated the feedback had been very positive, and this new competition would not take the place of the mixed pennant.
Derek Venn asked the board to identify the proposals of the request for a special meeting. The clubs are Kingborough, Royal Hobart, Geeveston, Taroona and Huonville, also Derek asked is this request rescinding, on behalf of men and women? Roger replied that the motion did not specify. Alan Sculthorpe replied that they were asking for the whole thing to be rescinded and go back to the way it was.
Peter Wilson re: BTS feedback re: 21 games, Trevor Quilliam addressed this question.
Howrah asked why these important changes cannot be dealt with earlier in the season.
Trevor Quilliam thanked everyone for attending and wished them all the best for the coming season.
