From Rosie 1
Minutes of the Board meeting held at the Buckingham Bowls Club on Monday 18 March 2019 commencing at 4.25pm Present: Peter Kirby (President), Pat Zapotocky (Vice President), Ross Bannister, Ken Coppleman, Tony Fulton,
Paula Hadley, Ailsa Milburn, Leonie Price, Malcolm Salier and Rob McGuire.
Apologies: Nil
Minutes: Moved: Ken Coppleman Seconded: Pat Zapotocky “that the minutes of the meeting held on 18 February
2019 be confirmed.” Carried
Matters Arising:
Sponsorship 2017-18 and beyond
At the meeting in June 2018 it was agreed that this matter should remain on the agendas for future Board meetings. No further action was taken in regard to this matter at this meeting.
Review of BTS Strategic Plan
The Secretary has previously sent out a copy of the existing BTS Strategic Plan to Board members. A copy of the latest BT Strategic Plan has now been received. It was agreed to start work on reviewing the BTS Strategic Plan at the next meeting by identifying what BT strategies from its Strategic Plan should be built into the BTS Strategic Plan.
Lee Schraner and Lyn Triffitt clashes with BT Calendar
At the August 2018 Board meeting, it was agreed to refer Lee Schraner’s clashes with SWC Round 1 and the BTS Fours to BT for advice. Lyn Triffitt had a similar issue with a clash with the Australian Singles Championships and the BTS Pairs. Going on precedent, BT has never altered its calendar when individual players have been competing on national duties. Despite previous advice received to the contrary, BT has now advised that this matter has never been on the agenda of its previous meetings but was to be discussed at its February 2019 meeting. No response has yet been received from BT after its February 2019 meeting.
Venue for Juniors SWC
At the November 2018 Board meeting BTS received advice from BT that the venue for all Junior SWC games would be at Longford. This was not as discussed at a previous RCC meeting. President Peter Kirby advised that BT advised at the December 2018 RCC meeting that it had undertaken a survey of the parents of juniors and based on those outcomes BT made the decision to hold all Junior SWC games at Longford. At the January 2019 Board meeting it was agreed to re-list this matter for discussion again at the next RCC meeting. This matter was discussed at the RCC meeting held on 18 March 2019 but no change was made to the BT decision to hold all Junior SWC at Longford.
Bowls Tasmania Men’s Seniors Southern Selector
Bowls Tasmania has appointed Howrah’s Bill Butler as Bowls Tasmania’s Men’s Southern Seniors Selector.
Bowls Tasmania South
PO Box 832, Ph/Fax. 6249 1124
Glenorchy.Tas. 7010 Mob. 0409 703 073 Email: [email protected]
Website: www.bowlstasmaniasouth.bowls.com.au ABN 12 820 830 594
President:
Peter Kirby
Secretary:Rob McGuire
From Rosie 2
Royal Hobart discussion paper on why we are losing bowlers
At its January 2019 meeting, the BTS Board considered a submission from Royal Hobart on why we are losing membership numbers. It was agreed to circulate the discussion paper to Clubs and to discuss this matter at the next Delegates Meeting. Clubs have been invited to make their own submissions to the BTS Board before the Delegates Meeting with submissions received from Brighton and North Hobart.
Bowls Tasmania and Club’s Accounting Systems
Bowls Tasmania is seeking information on what accounting systems are currently being used by Clubs.
The Secretary advised that he has collected information from all Clubs and has sent it on to Bowls Tasmania. The BTS Treasurer asked for a copy of this information as well.
Mediation with Beltana
At the last meeting the BTS Board considered a request from BT that BTS mediate with Beltana regarding the restrictions imposed on Beltana by BTS as a result of its penalties imposed on Ken Coppleman by Beltana. The BTS Secretary met with the Beltana Executive on 5 March 2019 in an attempt to mediate these issues and tabled a report and recommendations on the outcome of his meeting to the BTS Board.
Moved: Tony Fulton Seconded Ross Bannister “ that the BTS Board reverse its decision not to hold BTS events at Beltana in the future and that Ken Coppleman will not attend any such BTS events held at
Beltana whilst he is a BTS Board member.” Carried
Moved: Ross Bannister Seconded: Malcolm Salier “that BTS get written confirmation that Ken Coppleman has been banned from the Beltana grounds and not just the Beltana Clubhouse. If this is the case, the BTS agreed tha it should seek advice from Bowls Tasmania that Beltana is able to do
this”. Carried
Ken Coppleman left the meeting whilst this item was being discussed.
Roles and Responsibilities of Match Managers
At the last Board meeting, it was agreed that the BTS Match Committee will develop an information sheet outlining the roles and responsibilities of Match Managers and Host Clubs for BTS Championships.
This has not yet been done.
Roles and Responsibilities of Umpires
At the last Board meeting, the Officiating Panel undertook to develop a memorandum to go out to Clubs reminding them of the roles and responsibilities of umpires. This has been done and will be circulated to umpires in the near future. It was agreed that the Secretary should also send it to Clubs.
Policy for action if a player dies or is injured whilst playing pennant
At the last Board meeting, it was agreed that the BTS Board would develop a policy which would cover possible actions available to players if another player is injured or passes away whilst playing pennant.
This has not yet been done.
Correspondence:
Inwards:
Bowls Tasmania – Regional Bowls Manager Tasmania, Simon Morrison, has returned to work part time – Noted.
Bowls Tasmania – Strategic Plan 2019-23 – Refer Matters Arising above.
Bowls Tasmania – Appointment of Selectors - Noted.
Bowls Tasmania – Bowlers with Bowling Arm Committee minutes 22 February 2019 - Noted.
Bill Butler – Concerns at BTS Senior Men’s teams –BTS Board fully supports Bill Butler’s appointment, however, it is too late to change selections for 2018-19 Seniors SWC.
Leigh McAdam – Explanation of circumstances re Glenorchy City versus Royal Hobart – Saturday Division 2 2 March 2019 – Noted.
From Rosie 3
Paul Hoddy – Response re issues raised at BTS Board meeting February 2019 - Noted.
Royal Hobart – Protest against results re Glenorchy City versus Royal Hobart – Saturday Division 2 2 March 2019 – Upheld by BTS Match Committee which determined that the game should have been discontinued and the points should have been shared. The results of the game were changed to reflect this decision.
Regional Bowls Manager Tasmania – Expressions of interest 2019 BPL Cup – Forwarded to Clubs.
Bowls Tasmania – Bowls Australia amendment to Artificial Devices Policy - Noted.
Bowls Tasmania – Approved Footwear – Noted and sent to Clubs.
Bowls Tasmania – Australian and New Zealand Sports Law Association – Good governance presentation Hobart 3 April 2019 – Noted and sent to Clubs. It was agreed to send a further reminder to Clubs.
Kevin Raby – Protest against Beltana Premier Division 2 March 2019 – Both Kevin Raby and Paul Williamson to be written to advising that their behaviour was not as it should have been.
Beltana – Response re Kevin Raby protest against Beltana Premier Division 2 March 2019 – See Correspondence Inwards above.
David Genford – Resignation as administrator for BTS Facebook page – Accepted with regret. The BTS Secretary has taken over as Administrator of the BTS Facebook page at present.
North Hobart – Pennant Restructure suggestions – Agreed to send to Clubs with agenda for Delegates Meeting.
Cygnet – Suggestions for changes to BTS Conditions of Play re Extreme Heat Policy – Refer General Business – referred to 2019-20 Conditions of Play Committee..
Brighton – Request to add “Natural disaster policy” to Delegates Meeting agenda and submission re falling membership - Agreed to send to Clubs with agenda for Delegates Meeting.
Ales Stanelos – Article on falling sports participants - – Agreed to send to Clubs with agenda for Delegates Meeting.
Bowls Tasmania – Minutes December 2019 RCC meeting and agenda for March 2019 RCC meeting - Noted.
Glenorchy City – Appeal against BTS Match Committee decision re Royal Hobart protest against results re Glenorchy City versus Royal Hobart – Saturday Division 2 2 March 2019 – Refer Inwards Correspondence below – Appeal withdrawn.
Sandy Bay – Dispensation to play Chris Dowl in Saturday Pennant Division 2 finals without playing six pennant games – Moved: Malcolm Salier Seconded: Ross Bannister “that dispensation be granted in accordance with the provisions of Conditions of Play 3.24”. Carried Bowlers with a Disability Tasmania Inc. – Advice of formation – Noted
Sandy Bay – Dispensation to play new bowler Sandra Main in Thursday Pennant Division 5 finals without playing six pennant games – Approved by BTS President Peter Kirby in accordance with the provisions of Conditions of Play 3.21 (b)(iii).
Glenorchy City – Withdrawing appeal against BTS Match Committee decision re Royal Hobart protest against results re Glenorchy City versus Royal Hobart – Saturday Division 2 2 March 2019 – Refer Inwards Correspondence above
Outwards:
All Clubs – Timing of greens, Teams for Open State Wide Challenge, BT Staff Announcement, Entries received for Men's and Women’s 2018-19 Champion of Champions, BT club finder update, Teams for Seniors (Over 60's) State Wide Challenge, February 2019 Board Meeting Minutes, Extreme Heat Conditions and Pennant, Draws for 2018-19 Champion of Champions, Barefoot Bowls Champion of Champions, 2019 BPL Cup - Expression of Interest, Footwear, ANZSLA TAS Good Governance Events, Men’s Midweek Pennant Semi-Finals Venues, Notice and Draft Agenda for Delegates Meeting 25 March 2019, Men’s Midweek Pennant Preliminary Venues, Women's Thursday Pennant Semi-Final Venues, Saturday Pennant Semi-Final and Preliminary Finals Venues, Return of Perpetual Trophies.
From Rosie 4
Bowls Tasmania –Venues for Junior SWC 2019-20, Mediation meeting with Beltana re Ken Coppleman, Teams and catering for Open SWC, Interstate Clearance Tom Westlake, Teams and catering for Seniors (Over 60's) State Wide Challenge, Presentations at Seniors SWC at New Norfolk, Interstate Pennant Declaration - Damian Fitzpatrick.
Glenorchy City – Dumping of bowls.
Franklin and Tasman – Accounting system information.
Cremorne – Successful appeal against Glenorchy Rodman for playing an unregistered player Midweek Pennant 16 January 2019.
Glenorchy Rodman – Penalised for playing an unregistered player against Cremorne Midweek Pennant 16 January 2019.
Dover RSL – Successful appeal against Huonville for forfeiting its Women’s Division 5 game against Dover RSL on 7 February 2019.
Huonville – Penalised for forfeiting its Women’s Division 5 game against Dover RSL on 7 February 2019.
Buckingham – Querying eligibility of two North Hobart Women’s Division 5 players on 7 February 2019.
North Hobart – Reprimanded for not selecting two Division 5 players on ability and merit on 7 February 2019.
North Hobart – Dismissing appeal against Buckingham regarding Women’s Division 5 game on 7 February 2019.
Buckingham - Dismissing appeal by North Hobart regarding Women’s Division 5 game on 7 February 2019.
Beltana – Request mediation meeting re Ken Coppleman.
BTS Statistician – Results Portal issues.
Moved: Ross Bannister Seconded: Ailsa Milburn “that the inwards correspondence be received and the
outwards correspondence be endorsed”. Carried.
Reports:
Finance:
Treasurer Tony Fulton forwarded his report to Board Members prior to the meeting. Moved: Tony Fulton Seconded: Ken Coppleman “that the Treasurer’s Report be accepted and that accounts paid be
approved”. Carried
Clearances:
Moved: Tony Fulton Seconded: Paula Hadley “that the following interstate clearances be approved and the intrastate clearances be noted:
Damien Fitzpatrick – Interstate Pennant Declaration Kingborough to Norlane (VIC)
Tom Westlake – Kingborough to North Sydney (NSW) Carried Match Committee:
No report received.
Officiating Panel:
As per attached report.
Coaches Panel:
Nothing to report.
Selectors:
As per attached report.
From Rosie 5
General Business:
Review of Conditions of Play re Extreme Heat Policy:
It was agreed that Conditions of Play for 2019-20 need to be tightened up to remove uncertainty and contradictions with the adverse weather conditions clauses. These matters are to be referred to the 2019- 20 Conditions of Play Committee.
Regional Consultative Committee Meeting:
President Peter Kirby provided an outline of matters discussed at the RCC online meeting held on 18 March 2019. Minutes of the meeting will be circulated to Board Members when received.
Date of next meeting: The next Board meeting will be held on Monday 15 April 2019 at 4.30pm at the Buckingham Bowls Club.
Meeting closed at 6.25 pm.
Confirmed ………...……… President: ….. / …../ 2019
