TWEED SHIRE COUNCIL MEETING TASK SHEET
Action Item - COUNCIL MEETING Thursday, 19 July 2018 Action is required for Item 36 as per the Council Resolution outlined below.
TITLE: [SUB-TRAG] Minutes of the Tweed Regional Gallery Advisory Committee Meeting held Wednesday 13 June 2018
Cr W Polglase Cr C Cherry RESOLVED that:
1. The Minutes of the Tweed Regional Gallery Advisory Committee meeting held Wednesday 13 June 2018 be received and noted;
2. The Executive Leadership Team's recommendation be adopted as follows:
4. Change of Name of Art Gallery Advisory Committee in Terms of Reference That the Tweed Regional Gallery Advisory Committee Terms of Reference are amended and that Council endorses the name change of the Committee, Friends of Tweed Regional Gallery & Margaret Olley Art Centre, and the Tweed Regional Gallery Foundation Ltd, and the removal of reference to the Assistant Gallery Director.
The Motion was Carried FOR VOTE - Unanimous
TITLE: [SUB-TRAG] Minutes of the Tweed Regional Gallery Advisory Committee Meeting held Wednesday 13 June 2018
SUBMITTED BY: Community and Cultural Services
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LINKAGE TO INTEGRATED PLANNING AND REPORTING FRAMEWORK:
3 People, places and moving around
3.2 Places
3.2.2 Art Gallery - To promote awareness, enjoyment and understanding of the visual arts through collections, exhibitions, education and community programs.
ROLE: Leader
SUMMARY OF REPORT:
The Minutes of the Tweed Regional Gallery Advisory Committee meeting held Wednesday 13 June 2018 are reproduced in the body of this report for the information of Councillors.
RECOMMENDATION:
That:
1. The Minutes of the Tweed Regional Gallery Advisory Committee meeting held Wednesday 13 June 2018 be received and noted;
2. The Executive Leadership Team's recommendation be adopted as follows:
4. Change of Name of Art Gallery Advisory Committee in Terms of Reference That the Tweed Regional Gallery Advisory Committee Terms of Reference are amended and that Council endorses the name change of the Committee, Friends of Tweed Regional Gallery & Margaret Olley Art Centre, and the Tweed Regional Gallery Foundation Ltd, and the removal of reference to the Assistant Gallery Director.
People, places and moving around
Who we are and how we live
REPORT:
The Minutes of the Tweed Regional Gallery Advisory Committee meeting held Wednesday 13 June 2018 are reproduced as follows for the information of Councillors.
Venue:
Tweed Regional Gallery & Margaret Olley Art Centre Time:
5.00pm Present:
Jennifer Unwin (Acting Chairperson) Louise Devine, Shirley Kennedy, Martin Sullivan, Michael Rayner (Tweed Regional Gallery Foundation Ltd.), Kim Schofield-Kelly (representative of Friends of Tweed Regional Gallery in absence of Alan Hann), Robyn Grigg (Manager, Community & Cultural Services), Susi Muddiman (Gallery Director), Kree Harrison (Administrative Officer - minutes)
Apologies:
Cr Warren Polglase, Cr Reece Byrnes, Tracey Stinson (Director, Community & Natural Resources), Alan Hann (Friends of Tweed Regional Gallery), Hobie Porter
As the Chair of the Committee, Cr Warren Polglase was an apology for the meeting, the Gallery Director, Susi Muddiman requested a volunteer from the committee to act as Chair for this meeting. Michael Rayner put forward Jennifer Unwin for the role, who acted as chair for the meeting following a unanimous agreement from the committee.
Minutes of Previous Meeting:
Moved: Michael Rayner Seconded: Martin Sullivan
RESOLVED that the Minutes of the Tweed Regional Gallery Advisory Committee meeting held Wednesday 14 February be accepted as a true and accurate record of the proceedings of that meeting.
Business Arising:
No business arising.
Agenda Items:
1. Gallery Director’s Report (including acquisition of artworks for ratification) The Gallery Director presented her report.
Moved: Shirley Kennedy Seconded: Louise Devine
RESOLVED that the Gallery Director’s report be adopted, and all artwork acquisitions ratified.
2. De-accession of artwork from collection – for ratification
The Gallery Director noted that the item of de-accession was carried over from the previous committee meeting to allow Shirley Kennedy time to consider the proposal.
When the item was tabled at the previous meeting Ms Kennedy informed the Committee members of the history of the acquisition, and the 30 year history of the Tweed Valley Art Prize, which she administered from 1969 to 1999, and the Prize’s subsequent evolution to become the Border Art Prize. Ms Kennedy requested that she be given time to consider the proposal. The Committee, through the Chair, agreed to this request.
Ms Kennedy advised the committee that after careful consideration she feels the rationale for the de-accession is in order and that the de-accession process should proceed. Ms Kennedy also thanked the Gallery Director and Committee for granting her additional time for consideration.
Moved: Martin Sullivan Seconded: Shirley Kennedy
RESOLVED that the artwork ‘The last hunter’ 1992, be formally de-accessioned.
3. Martin Sullivan – a modest proposal
Mr Sullivan presented the committee with his proposal for a series of plaques that include quotes from artist Margaret Olley to be installed in Murwillumbah, from Alma Street where the old Tourist Information Centre was located, over the bridge through town to the Memorial.
Mr Sullivan made note that while he had not lobbied any other committee members he had spoken to the Gallery Director and Museum Director, Judy Kean out of courtesy.
Mr Sullivan also noted he spoke to the Gallery Business and Operations Officer and confirmed on average 7500 visitors attend the Gallery each month and that the aim of his proposal would be to encourage more people to travel into Murwillumbah. Mr Sullivan added that visitors frequent the Gallery from all over Australia and his idea is modelled from the plaques at The Rocks in Sydney. He added that we would envisage the plaques to be installed in the footpaths but the logistics would have to be worked out with Council Engineers.
Robyn Grigg, Manager of Community & Cultural Services advised the committee there is a Public Art Reference Group that the Gallery Director is a member of. This reference group would consider an idea like this and provide advice on the required content of a proposal and what would need to be attended to. The application process is available on Council’s website.
Ms Grigg suggested that it would be best to seek advice from the Reference Group prior to seeking funding or sponsorship. David Burgener is Council’s Cultural Planner.
Shirley Kennedy opposed the suggestion stating that she felt there was already an “overload of Margaret Olley content in Murwillumbah”.
Louise Devine suggested that rather than only focussing on Margaret Olley, other notable members of the community could be included in the project. As an example she cited Doug Anthony AC CH who donated the land the Gallery resides on, or artist William Robertson.
Michael Rayner made mention of the historical markers that are already placed around the CBD and suggested incorporating the idea with these pre-existing plaques for context. Mr Rayner stated he supported the idea in principal.
Manager, Community Cultural Services added that the project will be stronger if consultation is made with other members of the community and that a clear vision of what is to be achieved with the project is presented with the proposal.
The Chair asked Mr Sullivan what he was looking for from the committee to support his proposal.
Martin Sullivan suggested that the committee invites Cultural Planner, David Burgener to the next meeting. Mr Sullivan thanked the committee for considering his proposal.
The Chair congratulated Mr Sullivan on his idea and being active in promoting the Gallery and Murwillumbah.
ACTION The committee to invite Tweed Shire Council Cultural Planner to the next meeting and Martin Sullivan to meet with the planner prior to the next committee meeting.
Change of name of Art Gallery Advisory Committee in Terms of Reference.
The Gallery Director advised the committee that the Terms of Reference are the binding guidelines for how the committee operates.
Ms Muddiman further informed the committee that although the title page of the document had been renamed to Tweed Regional Gallery Advisory Committee in 2012, the name Tweed River Art Gallery Advisory Committee remains in the body of the document.
The Gallery has recently drafted an updated the Accession/De-Accession Protocol to a Policy. This document will be presented to Council for endorsement for public exhibition at the June meeting of Council. This document refers to the Advisory Committee and to the Assistant Gallery Director, which is now a non-existent position.
The Gallery Director called on the committee for their support to update the Terms of Reference so that the naming is consistent throughout the document.
Michael Rayner questioned whether this was a matter for Council to attend to and not the role of the committee.
Manager Community Cultural Services advised that the committee recommendation will need to be forwarded to Council recommending that the change be made.
RECOMMENDATION:
That the Tweed Regional Gallery Advisory Committee Terms of Reference are amended and that Council endorses the name change of the Committee, Friends of Tweed Regional Gallery & Margaret Olley Art Centre, and the Tweed Regional Gallery Foundation Ltd, and the removal of reference to the Assistant Gallery Director.
Refer to ECM5383923 entitled Updated Tweed Regional Gallery Advisory Committee Terms of Reference June 2018.
General Business:
5. Student Workshop
Louise Devine provided positive feedback to the committee following the student workshop with artist Lewis Miller. She added that one student was delighted to have his portrait drawn by Lewis and the family will have the work framed.
6. Border Art Prize 2018
The Gallery Director took the opportunity to thank Shirley Kennedy for her financial contribution to the Border Art Prize 2018.
Next Meeting:
The next meeting of the Tweed Regional Gallery Advisory Committee will be held on Wednesday 29 August at 5pm.
The meeting closed at 6.15pm
EXECUTIVE LEADERSHIP TEAM COMMENTS:
4. Change of Name of Art Gallery Advisory Committee in Terms of Reference Nil.
EXECUTIVE LEADERSHIP TEAM'S RECOMMENDATIONS:
4. Change of Name of Art Gallery Advisory Committee in Terms of Reference
That the Tweed Regional Gallery Advisory Committee Terms of Reference are amended and that Council endorses the name change of the Committee, Friends of Tweed Regional Gallery & Margaret Olley Art Centre, and the Tweed Regional Gallery Foundation Ltd, and the removal of reference to the Assistant Gallery Director.
COUNCIL IMPLICATIONS:
a. Policy:
Code of Meeting Practice.
Terms of Reference - reviewed 21 August 2012.
b. Budget/Long Term Financial Plan:
Not Applicable.
c. Legal:
Not Applicable.
d. Communication/Engagement:
Inform - We will keep you informed.
UNDER SEPARATE COVER/FURTHER INFORMATION:
Attachment 1. Proposed Amended Terms of Reference (ECM5383923)
