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19 October 2012 Number: 065/12
Years 10 – 12
Final submission of Forms R6, Forms R12 and associated materials
Purpose
To inform schools about arrangements for the return of certification materials: Forms R6, R7 and R12.
Background
At the end of each year, schools provide QSA with data for the preparation of Queensland Certificates of Education, Queensland Certificates of Individual Achievement, Senior Statements and Tertiary Entrance Statements.
This memorandum establishes in what form the various pieces of data must be sent to QSA and how that transmission is to occur.
Issues
Schools are no longer required to send SDCS files via CDs. Schools should submit the files via the QSA’s SDCS website.
Materials that are required to be sent to QSA in hardcopy format are:
• Forms R6 for all Authority subjects for which there is an exiting cohort and any associated Forms R7
• Forms R12 for all Authority-registered subjects for which there is an exiting cohort.
Attachments and web links
The SDCS troubleshooting guide is on the QSA website at www.qsa.qld.edu.au/3956.html.
What you need to do
To ensure that all materials (Forms R6, R7 and R12) are returned by the deadline, all schools will receive Australia Post Express Post satchels. These satchels are prepaid at no cost to schools.
How to post Express Post satchels:
• No forms are necessary, simply post:
- over the counter at most post offices, or
- in the special gold Express Post street boxes (do not post in red street posting boxes).
Data submission 4 and associated hardcopy materials must arrive at QSA no later than 12 noon, Monday 19 November 2012.
• Upload SDCS data submission 4 files via the QSA website.
• Use the Express Post satchels to send:
- subject summary reports and class list reports for each small and intermediate Authority subject- group
- Forms R6 and any relevant Forms R7 with class lists attached.
Final submission of Forms R6, Forms 19 October 2012 | Page 2 of 2
Data submission 5 and associated hardcopy materials must arrive at QSA no later than 10 am, Thursday 22 November 2012.
• Upload SDCS data submission 5 files via the QSA website.
• Use the Express Post satchels to send:
- batch validation, Forms R6 and any relevant Forms R7 for large Authority subject-groups - Forms R12 for all Authority-registered subject-groups.
The timelines for data processing are extremely tight and we ask schools to ensure that they comply with the due dates. Schools that fail to meet the due dates may not have their students’ results processed by the dates advertised on the QSA’s Senior Education Profile Calendar.
The QSA reception is located on Floor 7 at 154 Melbourne Street, South Brisbane and accepts personal deliveries between 8:30 am and 4:45 pm.
More information
If you would like more information, please contact:
• SDCS Helpdesk at [email protected], or phone 3864 0278 for information on the preparation and submission of data submissions 4 and 5
• Quality Assurance Unit, on 3864 0375 for information regarding the moderation process and the Forms R6 and R12.
Paul Herschell Deputy Director
Curriculum Services Branch
