MINUTES
of the
GOLDEN BAY COMMUNITY BOARD MEETING
held
9.00 am
,Tuesday, 14 April 2015
at
Takaka Fire Station, Motupipi Street
Present: C McLellan (Chair), L Gamby, D Gowland, Crs M L Bouillir
In Attendance: Community Development Manager (S Edwards), Senior Customer Services Officer (L Page)
1 OPENING, WELCOME
2 APOLOGIES AND LEAVE OF ABSENCE
Moved Cr Bouillir/Deputy Chair Gamby GBCB15-04-1
That apologies from Board Member Blackie and Councillor Sangster be accepted.
CARRIED
3 PUBLIC FORUM
3.1 Lily McKay
Mrs McKay expressed her ongoing concerns with the Hospital intersection and would like NZTA to lower the speed limit, paint yellow, no passing lines and have ‘Turning Traffic’ installed on the intersection signs.
3.2 Penny Griffith
Ms Griffith gave a bouquet to Council because of the plans to keep the Collingwood Resource Recovery Centre open in the short term in the Long Term Plan.
3.3 Noel Baigent
Mr Baigent said he supported Mrs McKay with her concerns over the hospital intersection.
commemorative services this year. He said that every other Council in the country is contributing in some way to Anzac Day this year but there seems to be nothing from this Council. The Takaka RSA have written to Council on a number of occasions asking what Council are going to
contribute and they have had no reply. He asked if Council could invest in some banners.
Mr Baigent gave an update on the Takaka Memorial Reserve on behalf of the RSA. They now have the final plans for the weeping wall so that is ready to be installed; they are waiting on the granite, which is on its way from Italy. The Pillars have been ordered, the touchstone is ready and the Waharoa is being carved. He commented that the RSA and Council are working alongside each other on this project very well.
3.4 Alan Vaughan
Mr Vaughan said that all properties that had plants overgrowing the footpath have responded by cutting the plants back with the exception of one property owner. The details were given to Laura Page to add as a service request.
3.5 Rita Davies
Ms Davies would like to commend the Community Board on their submission on motocross in the Rural Land Review.
Ms Davies, along with Councillor Bouillir, visited the Reilly Street ‘Freedom Camping’ site before the meeting and there were 10 cars there. Ms Davies said that the area would look nice if the berms were flattened and then the area could be mowed. She said that freedom camping can be a positive thing for the Bay if it is managed properly. She explained that DOC has an honesty box at Harwood’s Hole and they receive approximately $6000 each year from freedom campers at that site. She believes that Council could install a proper composting toilet with the funds and would be happy to help Council with a design.
3.6 Zane Perry
Mr Perry believes that if freedom campers can afford a van to travel around in, then they should be able to afford to pay for a campsite. He also said that overgrown vegetation along the footpath in Motupipi Street is also a problem. The details were given to Laura Page to enter as a service request.
4 DECLARATIONS OF INTEREST
Nil
5 CONFIRMATION OF MINUTES
Moved Cr Bouillir/Deputy Chair Gamby GBCB15-04-2
That the minutes of the Golden Bay Community Board meeting held on Tuesday, 10 February 2015, be confirmed as a true and correct record of the meeting.
CARRIED
6 PRESENTATIONS
6.1 Takaka Village Market, Art's Council and Art Bank
Grant Knowles gave an update on Takaka Village Market which covered the following:
The stall price has dropped from $17.50 to $15
There is now a Village market Facebook page
On average, about $5000 is traded each week
The market will be held monthly from 2 May
A car boot sale will be introduced and that will be held on the third Saturday of each month starting 16 May
Mr Knowles thanked the Board for their support.
The Board agreed that Mr Knowles should be appointed as the permanent licensee of the Takaka Village Market. Mr Knowles was advised to contact Council’s Property Services Manager for approval under his license agreement prior to making any changes to the operation of the market or to fees.
Moved Deputy Chair Gamby/Cr Bouillir GBCB15-04-3
That the Golden Bay Community Board recommends to the Property Services Manager that Grant Knowles’ trial period as the new licensee to run the Takaka Market is completed and that he is appointed as the permanent licensee for a 2 year term until the end of April 2017.
CARRIED
Lisa Eastman joined Mr Knowles to give the Board an update on the Art Bank and the Arts Council.
The new Chairperson of the Art’s Council is now Brian Cooper and Liza Eastman, they are Co Chairperson.
Georgina, the arts worker has resigned and the job has been offered to Sarah Kay. They have chosen someone with business skills this time round.
This is the second summer of running the Art Bank and it has been more successful than the first summer.
They are applying for funding to help pay Grant Knowles for 8 hours a week managing the Art Bank and its volunteers.
Private Gallery owners put work into the general exhibition over the summer, mainly to advertise their own galleries and the feedback was that this has been very successful for those gallery owners.
The Art Bank is now the official Golden Bay Community Art Council Office.
They have met with local Iwi regarding the gateway project. It is very important to meet with Iwi with regard to the sign at the top of the hill but Iwi are happy for the Art’s Council to go ahead with designs for the entrances to Takaka and Collingwood.
An issue was raised that GPS devices send people up Central Takaka Road past the hospital and along Glenview Road if they are going to Pohara and not through Takaka itself and also can direct them along the narrow winding gravel road, East Takaka Road, turning off at Lindsay’s bridge.
The meeting adjourned for morning tea at 10.34 am – 11.49 am.
7.1 Chairs Report
The Board discussed feedback and various issues that arose from not having a formal meeting in March. It was apparent that most people that went to the nighttime meeting could attend a daytime meeting and the absence of support staff meant that issues could not be responded to at the time of them being raised. Correspondence received during February-March could also not be formally received until the April meeting. It was therefore agreed that the October meeting, which was set aside as a nighttime public forum with no support staff, would revert to a formal daytime meeting.
Moved Deputy Chair Gamby/Cr Bouillir GBCB15-04-4
That the Golden Bay Community Board’s October Public Forum only night meeting revert to a formal daytime meeting.
CARRIED
5 Junction Hotel
The Board agreed that they would send Nola and Graham Drummond a letter of appreciation for all their work in the community over the past 60 years.
3 Items from Public Forum
With regard to the concerns expressed over the hospital intersection, the Board will request a meeting with Andrew James from NZTA.
RSA letters – these will be forwarded to Hannah Simpson advising that the RSA has not received a response.
Lest we forget banners – The Board will write to Mr Baigent and explain that the Board members may be able to help with the installation of banners if the RSA are able purchase them.
12 Golden Bay Service Centre
The Board will support the upgrade of the Service Centre in their Long Term Plan submission.
13 Rates take for Golden Bay
Ms Edwards explained to the Board that Council do not do Ward based accounting so they cannot break down how much is spent in Golden Bay. Russell Holden can provide the information for the total rate take for Golden Bay. Laura Page will ask for this information.
14 Removal of Totara and other mature Trees in Takaka Valley
The Board agreed that they would write to the Environmental and Planning Department
expressing their concerns over the removal of these trees in the Takaka Valley. The Board feel that the fines are inadequate and they do not deter people from chopping down trees. There also
needs to be some public information in the form of a public presentation and some information put in Newsline. This letter should also go to Shelagh Noble, Policy Planner.
18 Resource and Building Consents
The Board would like a workshop with these departments to work through ways to alleviate the negative feedback. Ms Edwards will discuss this with Lindsay McKenzie.
19 Motocross
Paddy Brennan’s letter will be sent to Lindsay McKenzie. The Board will send Ms Brennan a copy of their submission to the Rural Land Use and Subdivision Policy Review.
26 Reilly Street Amenity Area
The Board agreed that this area needs to be cleared and levelled. The Board will write to the Engineering Department asking them to work with Reserves and Facilities Staff to see what can be done with the site. The Chair said she would approach Kevin Bruning of Fulton Hogan to ask about flattening the land and applying some top soil. The Board will check whether ‘No Camping –area subject to flash flooding’ signs can be placed in the area.
27 Rural Broadband Initiative and Mobile Blind Spot Registration of Interest
Council have no money to fund this initiative. The Board would like to send someone to Digital Enablement Plan training, which will be held in 4 cities (yet to be advised). It was agreed that there is value for the whole community in having an attendee attend one of these training days.
Moved Cr Bouillir/Deputy Chair Gamby GBCB15-04-5
That the Golden Bay Community Board supports the expenditure for two people to attend a workshop in either Christchurch or Wellington.
CARRIED
29 Updates from Board Members
The Board discussed whether the Board should have its own Facebook page. Laura Page will talk to Richard Liddicoat about this idea.
Moved Chair McLellan/Board Member Gowland GBCB15-04-6
That the Golden Bay Community Board receives the Chairs Report RGB15-04-01.
CARRIED
The Board discussed the Financial report that was contained in the agenda.
The Chair discussed the Contingency allowance and said that no one attended the Community Board Conference last year. The Board have a closed account so this money would have been carried forward into this year’s budget.
Moved Cr Bouillir/Board Member Gowland GBCB15-04-7
That the Golden Bay Community Board receives the Financial Report - February 2015 RGB15-04-05.
CARRIED
7.3 Action Sheet
The Board reviewed the Action Sheet that was contained in the agenda.
Moved Deputy Chair Gamby/Board Member Gowland GBCB15-04-8
That the Golden Bay Community Board receives the Action Sheet RGB15-04-02.
CARRIED
8 CORRESPONDENCE
8.1 Correspondence Report
The Board reviewed the correspondence that accompanied the agenda.
The Board discussed a clean up project for Lake Killarney.
Moved Deputy Chair Gamby/Cr Bouillir GBCB15-04-9
That the Golden Bay Community Board:
1. takes a suggestion from the Freshwater and Land Advisory Group and supports that the Education and Partnerships Officer, Claire Webster, be appointed to work on the Lake Killarney clean up project; and
2. supports applications being prepared by Claire Webster for funding from the Trust power enhancement fund, the Mana O Te Wai Community Environment fund, the Ministry of Environment and any other funds for the purposes of facilitating the lake clean up; and
3. the Education and Partnerships Officer to involve and work with local Iwi on all of these matters.
CARRIED
The Board discussed a request made by Dave Myall on reducing the amount of paperwork needed for the accountability forms for small grants.
Moved Chair McLellan/Cr Bouillir GBCB15-04-10
That the Golden Bay Community Board will ask for invoices only when grants of $250 or less are given to Community organisations from the Community Board’s discretionary fund.
CARRIED
The Blue Hole - the Board agreed that they would ask for some money in the Long Term Plan to cover the cost of putting a toilet at this spot.
Takaka Flood Hazard Presentation – this presentation has now been moved to the 12 May Community Board meeting.
Golden Bay Wharves – Councillor Sangster will update the Board on the formation of the Trust.
Ecoli at the Top Rocks – the Board will ask Trevor James for an update on this issue.
Walkway/Cycleway from the Hospital to Takaka Township – the letter from Jane Kinsey, Nelson Bay Primary Health, will be used as a submission to the Long Term Plan.
The Board decided that they would start having regular monthly meetings to review the correspondence received for the Board. The next meeting will be held on Monday 4 May at Councillor Bouillir’s house at 9.30 am
Moved Deputy Chair Gamby/Board Member Gowland GBCB15-04-11
That the Golden Bay Community Board receives the Correspondence Report RGB15-04-03.
CARRIED
The meeting concluded at 12.43 pm
Date Confirmed: Chair:
