Some members of the workplace safety teams may also serve on the project safety leadership team. Action A project safety master plan should be developed during the planning stage of the project. This is the top-level, strategic safety plan that spans the entire life of the project.
Promote design for safety
The task must also contain an explanation of the client's design requirements for safety - see task 1.7. Monthly design reports were required that documented, among other things, the safety aspects of the design. Action The client should make sure that the contract for the designer's engagement contains requirements for design with a view to safety.
Key Benefits • Provides the designer with a clear understanding of the requirements for safe design. Action After preparing the project brief (Task 1.6), the client must involve the designer. A thorough understanding by the designer of the need for safe design and the safety issues to be considered in the design of the project.
Confirmation by potential stakeholders that they understand and agree to comply with the requirements of the project security document. Action After creating the project risk register in task 1.15, the client and planner must communicate all project security risk information to relevant stakeholders.
Communicate safety information
Description Communication and consultation with potential stakeholders should begin as early as possible in the life of the project. All potential stakeholders fully understand, prior to engagement, the security goals and objectives of the project and the level of commitment required of them and other partners. Action The client, with the assistance of the designer, should undertake a security risk analysis for each project option.
Description A safety risk analysis should be prepared by assessing the relationship between the project's stakeholders, the public, any users of the facility/structure and the environment. It should concentrate on what can happen and how and why it can happen in the implementation of the project. Key benefits Most of the risks of all project options will be identified in the planning phase.
Management of the most serious risks will guide the feasibility of options - options with unacceptable risks can be eliminated. Senior management of the client will become aware of the risks and be involved in risk management strategy.
Manage safety risks
Action The developer should, with the assistance of the designer, conduct initial preliminary studies of design options proposed to meet the needs of the facility/structure. The feasibility studies should take into account the risk assessment in task 1.12 as well as the usual aspects of technical considerations, cost, convenience, aesthetics and environment. Action A project risk register should be prepared by the client with the assistance of the designer after the selection of the preferred project option.
It should be updated throughout the project lifecycle as new risks are identified. Description The client, with the assistance of the designer, should develop the project risk register during the planning phase of the project. At the end of the project, the risks identified at all stages of the project lifecycle should have been captured in a central repository to provide a clear history and insight into safety decisions throughout the project.
The project risk register will be owned by the developer, but it must be easily accessible to all stakeholders throughout the life of the project. The developer should update it as necessary during construction and pass it on to the owner at the commissioning of the plant/structure, and the owner should pass it on to the user and ultimately the demolition of the plant/structure.
Continuously improve safety performance
Action Appropriate KPIs should be established to measure project safety performance against project and organizational goals and industry standards. Initially, they should be developed by the client, but may change as other stakeholders become involved in the project. Description Safety management should be a continuous improvement process where stakeholders strive for "breakthrough" performance.
KPIs should be developed in line with the project's safety objectives and reflect an approach to safety management that aims for excellence. Key Benefits Standard methods of measuring safety performance will facilitate continuous improvement and enable comparison of performance against other similar projects. A safety culture must be cultivated in which every individual is a leader and provider of safety.
Individuals should be empowered to provide feedback and express views in a collegial environment to further develop safety capabilities. Description In addition to providing their knowledge - and lessons learned from other projects - other project stakeholders must be able to contribute productively to project safety strategies.
Entrench safety practices
Action As early as possible in the project life cycle, the client should develop relationships with consultants, contractors, subcontractors and other key project stakeholders to engage them in the project's safety management processes . Action Once a qualified designer is selected and engaged (Task 1.8), a project-specific design safety plan should be prepared. The client may engage a third party with appropriate experience to independently review the plan if no such expertise exists within the client's organization.
The client's involvement in the review of the safety design plan does not relieve the designer of the responsibility for ensuring that safe design practices are used and that a safe work environment is provided from a design perspective. Description The design safety plan should be the first task to be carried out after appointing a designer. The project security plan must comply with all requirements specified in the master project security plan (see task 1.5).
In the design phase, the planning concepts and the desired technical solution for a facility/construction are converted into drawings and technical specifications. For a traditional project delivery model – where the customer directly engages a designer to execute a detailed design – the project safety decisions during the design phase are the result of collaboration between the designer and the customer.
Design
The translation of project management plans to the actual site was the critical aspect analyzed. Action In selecting a qualified constructor, the client should consider the security competencies of the proposed project team and the proposed approach and innovation to project security management. Description Design safety reviews should consider safety in the construction and commissioning (along with operation and maintenance) of the project facility/structure.
Participants are selected to ensure that their experience and expertise match the specific requirements of the project. Design reviews considered safety issues in the construction and maintenance of the facility/structure. Action Residual safety risks should be recorded in the project risk register throughout the project life cycle to inform all stakeholders of the current status of project risks.
During the development of the project design, KPIs should be tested for relevance and, if necessary, modified. Lead Client, with the participation of the designer and any other interested parties involved at this stage in the project.
Construction
The client, with the assistance of the designer, will provide all relevant information under their control to the builder for input into the development of the construction safety plan. In the traditional model of project implementation, safety risk management measures during the construction phase are the responsibility of the builder. Regardless of this task, it is the builder's responsibility to ensure that safety risks are systematically managed during the construction phase.
The client should also consider the extent to which the constructor monitors the implementation of the project's safety management plan to ensure that all work is carried out with minimal and managed risk. Description These 'safety walks' are on-site inspections by senior management to ensure that the construction safety plan is being implemented properly and in accordance with the spirit of the project's safety charter. Action The client shall undertake active monitoring of the constructor's safety performance through scheduled inspections and audits.
Description Active monitoring of project safety performance should be conducted through inspections of the physical work environment as well as through audits of the constructor's safety management processes and performance. Confirmation by potential stakeholders that they understand and agree to comply with the requirements of the project's security master plan and the project's security charter. Action This task aims to ensure that the client implements the construction safety plan effectively and in the spirit of the project's safety charter.
No work shall proceed until corrective action has been taken in accordance with the requirements of the construction safety plan.
Post-construction
Description Prior to handover and before users commence work, an assessment of the completed project should be carried out. Action The client, designer and constructor should evaluate the risks recorded in the project risk register during the planning, design and construction of the project, and the overall safety performance of the project. A report of the workshop should be posted on the relevant stakeholders' websites and distributed via their intranets to inform other staff - not involved in the project - about the effectiveness of the design reviews.
A permanent record of effective project design solutions to provide future project managers. Action All safety information related to the operation and maintenance of the facility/structure must be entered into the project's risk register. Key Benefits Operations and maintenance personnel will have a complete view of project safety management and will be in a strong position to manage any remaining risks.
Evidence that the project risk register has been updated to include information relevant to the operation and maintenance of the facility/structure. Action Experience gained in project safety should be specifically recorded and shared for the benefit of industry.
