Naracoorte & District Hockey Association
MINUTES for Meeting
27
thMarch 2018
Present: Derek James, Gayle Ellis, Anne Freeman, Michael Hutchesson, Shari Kaczmarek, Brigitta White, Jenny Aylesbury, Sara Ham, Sherree Williams, Aimee Garrigan, Andrew Doecke, Brett Rumball, Carolyn McLaren, Mick Derrington, Karryn Meulders, Hannah Maddern, Jenny Plew, Micheal Becroft, Bruce Cameron.
Apologies: Richard Smith, Jayne Waters, Sharon Clothier
Meeting commenced: 7.05pm
Minutes from last meeting: Moved M. Derrington, 2nd J. Aylesbury Business Arising from minutes
Correspondence
In:- Tatiara Hockey Association – Communications in regard to games during season; St John Ambulance & First Aid Pro – hiring of clubrooms; Hockey SA – notification of AGM; Mick Derrington – call out for junior players interested in playing for Strikers in LSEHA; Good Sports – newsletter; Hockey SA – offer to advertise regional association information on Facebook page; South East Zone Committee – trial and training dates, invitations to players/coaches/managers to nominate, request for selectors from each association; Steve & Ange Lawrie – request to sell coffee every week and give donation back; Hockey SA – zone venues; Star Club – notification of grants closing; Play by the rules – newsletter; Mick Derrington – notification of Greens raffle in round 1; Sue Waite – RSVP for opening day and congrats on grant
Out: - Club correspondence – forwarding of relevant emails; Communications with Tatiara Hockey Association (Linda Anderson) in regards to games vs Tatiara teams;
Reports:
• President
o Hockey season 2 weeks away – need to concentrate on getting grounds etc ready o Clubs need to report back to notify of team numbers
o Turf committee focussing on their role so we need to focus on upcoming season.
• Treasurer – Report Tabled for period 24th February – 23rd March 2018 o Total Income $5304.36; Total Expenses $3041.93
Closing Balance $3359.87
o PPHS Facilities Upgrade Account: $52773.08 PPHS Turf Account: $51599.96
Moved: A. Freeman, 2nd M. Derrington – That Treasurer’s report be accepted.
Carried
o Tabled report on Catering Club income/expenses – Since Nov 2017 profit of
$5633.00
o Grant account has been opened at NAB, ready to receive funds.
o NDHA has registered for GST as advised by ATO on receipt of grant funding. This complicates role of treasurer and canteen, in process of researching what we need to do to comply.
• Registrar
o Sile & Kristy have caught up to get process started.
o Transfers/clearances need to be completed online as well – details and instructions have been forwarded to clubs.
o Hockey SA registrations must be completed before players take the field for their first game.
• Publicity
o Still require a publicity officer. Sam Bunnik unable due to work commitments. May ask Kristy Boord.
• Junior Coordinator
o Zone trial/training dates distributed as well as invitation to nominate for players coaches and managers.
o Under 13 information still being finalised.
o Selectors – approach Chelsea Dahlenburg to gauge interest o Come & Try /U9 minis – first round at 11.45am
o Clubs were to contact schools and try to run sessions during or after school.
• Umpiring
o Brett was hoping to get out to club trainings this week but not able to.
o Consistency, communication, flow and intent to be focus areas.
o Quick check on umpire numbers – low in the women’s teams – need to continue buddy program, with regular umpirings.
• Grounds
o Working bee achieved the marking of field 1, field 2 will be completed Saturday morning prior to games.
o H2H to be on field 1 so kids are in main area – run across field (centre 50)
o Going to ask council to remove trees between Field 1 & 2 – needs to be in writing – which trees and why (citing danger is best option for success). Michael to write up.
o Trying to delegate grounds responsibilities this year – Michael will oversee this and has been in contact with clubs.
o Looking to clear out shed and sell off excess items if possible.
o Recycling – clubs will be rostered to take in – Brett will provide wool packs.
o Safety audit of playground – will top up bark/soft fall. Trip hazard on the step in.
Broken equipment has been removed, need to replace some items.
o Old clubrooms – have the toys etc there to allow for the kids to be able to play inside, perhaps paint half a wall with chalkboard paint. Umpiring equipment still there, canteen area gated so can store BBQ, etc.
Long term plan is to upgrade into toilets with changerooms and an office area.
o Andrew suggested we put in extra seating by field 1 and extra steel in shed was originally for team bunkers.
• Sponsorship/Fundraising
o Pie drive raised $2063.63 profit; Camp draft catering raised $1161.72 profit.
o It is a big job to continue to take on lots of catering jobs.
o Derek has spoken to Karryn about future of catering clubs. Suggested that 10%
of profits of catering jobs go to lead caterer/manager to distribute as desired as recognition for time and effort.
o Clarified that the catering group is open to anyone and everyone. Need to decide whether it’s worth paying people to help if volunteers aren’t forthcoming.
o Discussion on how the information/requests are going out – mostly on Facebook – is there a better way? It comes back to clubs passing on information to their
members. Situation hasn’t really changed in last 20 years – people choosing to ignore the need and results in those making an effort to give up and walk away.
Moved: D. James, 2nd A. Freeman – That the managing person of the catering committee receive 10% of nett profits for each function outside of normal season duties (not hockey events). Carried
o Discussion on whether offering to pay people will help the situation, suggestion of having required number of helpers per club to help or roster club to provide help.
Moved: D. James, 2nd – That the catering coordinator, at their discretion, has the right to donate a portion of profits for extra staff required for an event.
o Aimee to follow up in regards to donations/paid staff tax requirements.
• Turf Committee
o Have spoken to one project manager, still to meet with 3 others before making a decision/recommendation to NDHA – hopefully by next meeting.
• Clubs
o Kingston Lucindale – Meeting tomorrow night
o Dartmoor – men have good numbers, women 6ish struggling to fill o Greenbottles – found a men’s goalie, other teams good
o Redlegs – women struggling 8ish, men borderline - lots of kids to fill teams to those numbers
o Brolgas – U13 looking good, men’s numbers are good, women not quite so good but will have some U13s and should manage to fill a full team.
o Will be good for bye players to continue to help teams that are short.
General Business
• Tatiara games – dates and draw done. Bordertown in April – ranking based on final standings from last year. Naracoorte in July – ranking based on current team standings.
o Clubs teams to play (not association teams)
o Junior teams will be a combined association team – Naracoorte vs Tatiara – U13
& U16 teams (mixed gender) interested players to let secretary know.
o After Bordertown games, tea at hotel, specials available.
o Association winner will be determined from total of team results.
• Bar freezer purchase proposal – no access to new clubrooms for most clubs so would be good to have freezer in old clubrooms for trainings. Michael H following up, Micheal B offered freezer from his shed.
• Finishing clubrooms – paint on frames, edges of frames to tidy up join to wall, outside exit door to be painted, roller door for canteen, hand basins here just need to be plumbed, outside window opening for bar.
• No hockey bags or dirty shoes in new clubrooms – plenty of bag space in and around old clubrooms.
• Opening day – bar will be open from 1pm. RSA accredited people only behind bar – list of sited accreditations in bar. Play & Stay dinners for opening night.
• Reminder that there is to be no alcohol from outside licenced area to be brought in.
Zone A limited to 100 people – zone A is the new clubrooms. Licenced area is whole of hockey area – all three fields.
• Query about fire extinguishers – Karryn to follow up.
• Letter from Steve and Ange Lawrie re: coffee van on Saturdays. Karryn has researched an auto coffee machine from Coke, could get a second hand one. Dan Kitto not
interested in doing coffee.
Moved: B. Cameron, 2nd J. Aylesbury – That we allow them to come for 4 home games and reassess. Carried
Derek to follow up.
Meeting Closed: 8.45pm
Next Meeting 7.00pm Tuesday, 24th April
Minutes accepted as true and correct record – Signed by chairperson ...
