Temporary Food stall Application

(1)

The hills shire CounCil

3 Columbia Court Baulkham Hills NSW 2153 PO Box 7064, Baulkham Hills BC 2153

Phone 02 9843 0555 email [email protected] Facsimile 02 9843 0409 www.thehills.nsw.gov.au

BUSINESS DETAILS:

PROPRIETOR DETAILS:

PREFFERED MAILING DETAILS: (IF DIFFERENT FROM ABOvE)

EvENT DETAILS:

TYPE OF FOOD FOR SALE

Trading Name:

Name:

Event Name: Event Date/s:

OFFICE USE ONLY LIC NO.

DATE:

Street address:

Stall Name: Site Number:

Suburb: Postcode:

Telephone Number (W) (M) (F)

Telephone Number (H) (M) (F)

Email:

Type of food sold:

ABN/ACN: Number of food handling staff:

Date:

Owner’s signature:

THE HILLS SHIRE COUNCIL

12 3 Columbia Court, Baulkham Hills NSW 2153 PO Box 7064, Baulkham Hills BC 2153 Phone 02 9843 0112

Facsimile 02 9843 0409

Email [email protected]

THE HILLS SHIRE COUNCIL

3 Columbia Court, Baulkham Hills NSW 2153 PO Box 7064, Baulkham Hills BC 2153 Phone 02 9843 0112

(2)

The hills shire CounCil

in person at: Council Administration Building, 3 Columbia Court Baulkham Hills NSW 2153 (8.30am to 4.30pm, Monday-Friday) Castle Hill Library, Cnr Castle and Pennant Streets, Castle Hill

vinegar Hill Memorial Library, 29 Main Street, Rouse Hill Town Centre By post: PO Box 7064, Baulkham Hills BC 2153

email: [email protected] If yes, please complete the following information

note: You are advised that this application form is a public document. The personal information that Council has collected or is collecting from you is personal information for the purposes of the Privacy and Personal Information Protection Act 1998. The intended recipients of the personal information are:

• officers within the Council;

• data service providers engaged by the Council from time to time;

• any other agent/contractor of the Council; and

• other Statutory Authorities.

The supply of the information by you is not voluntary. If you cannot provide or do not wish to provide the information sought, the Council may be limited in dealing with your request etc. Council has collected this personal information from you in order to process your request/

application etc. You may make application for access or amendment to information held by Council. You may also make a request that Council suppress your personal information from a public register. Council will consider any such application in accordance with the PPIPA.

Council is to be regarded as the agency that holds the information. Enquiries concerning this matter can be addressed by the Privacy Officer on ph: 9843 0555.

PLEASE RETURN THIS FORM:

PRIvACY NOTIFICATION:

DETAILS OF OFF-SITE FOOD PREPARATION AREAS

Will food be prepared off-site? 􀂅􀂅􀂅􀂅􀂅􀂅 􀂅􀂅es 􀂅􀂅􀂅􀂅􀂅􀂅 No

I have attached a copy of the most recent food inspection report from the applicable Council;

I have attached a copy of evidence of registration with the applicable Council;

Street address:

Temporary Food stall Application

Suburb: Postcode:

13

wAsTe mAnAgemenT PlAn

The intent of this plan is to minimize the amount of waste going to landfill and to maximize recycling. All of the following points must be addressed when preparing a Waste Management Plan for your event.

Detail waste produced at the event: (e.g., cardboard, food waste, textiles etc. including estimated quantity).

Detail measures taken to control the amount and type of waste produced: (e.g., polystyrene cups and plates banned, any arrangements for control of packaging material, disposable items etc, stallholders required to remove packaging etc).

Detail collection and disposal arrangements for recyclable items: (e.g. number size and location of bins and dedicated material to be collected – i.e. paper & cardboard / food scraps / glass bottles etc - including name of contractor(s), frequency of servicing, container delivery and removal arrangements).

Detail collection and disposal arrangements for non-recyclable items: (e.g. number, size and location of bins including name of contractor and frequency of servicing, container delivery and removal arrangements).

Detail collection and disposal for food stallholder waste, excess food and fats/oils: (e.g. number, size and location of bins including name of contractor and frequency of servicing, container delivery and removal arrangements).

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waste management Plan

(3)

wAsTe mAnAgemenT PlAn

The intent of this plan is to minimize the amount of waste going to landfill and to maximize recycling. All of the following points must be addressed when preparing a Waste Management Plan for your event.

Detail waste produced at the event: (e.g., cardboard, food waste, textiles etc. including estimated quantity).

Detail measures taken to control the amount and type of waste produced: (e.g., polystyrene cups and plates banned, any arrangements for control of packaging material, disposable items etc, stallholders required to remove packaging etc).

Detail collection and disposal arrangements for recyclable items: (e.g. number size and location of bins and dedicated material to be collected – i.e. paper & cardboard / food scraps / glass bottles etc - including name of contractor(s), frequency of servicing, container delivery and removal arrangements).

Detail collection and disposal arrangements for non-recyclable items: (e.g. number, size and location of bins including name of contractor and frequency of servicing, container delivery and removal arrangements).

Detail collection and disposal for food stallholder waste, excess food and fats/oils: (e.g. number, size and location of bins including name of contractor and frequency of servicing, container delivery and removal arrangements).

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waste management Plan

(4)

The hills shire CounCil

wAsTe mAnAgemenT PlAn

On Behalf of Organisation:

Name:

Signature: Date:

Detail arrangements for site cleaning during and after the event

Details of contact person(s) in case of problems on the day, and/or contingency plans.

Detail how stallholders / event management staff and public visiting the event will know how to use the waste arrangements provided: (e.g.

signage on bins, directions to bins, and letters to stallholders/participants, public address announcements etc.)

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waste management Plan

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wAsTe mAnAgemenT PlAn

On Behalf of Organisation:

Name:

Signature: Date:

Detail arrangements for site cleaning during and after the event

Details of contact person(s) in case of problems on the day, and/or contingency plans.

Detail how stallholders / event management staff and public visiting the event will know how to use the waste arrangements provided: (e.g.

signage on bins, directions to bins, and letters to stallholders/participants, public address announcements etc.)

15

waste management Plan

TrAffiC mAnAgemenT guide

ClAss 1 And ClAss 2

ClAss 3 And ClAss 4

All event managers should familiarise themselves with the “ Guide to Traffic and Transport Management for Special Events” available on the RMS website at www.rms.nsw.gov.au

Class 1 and Class 2 events require to complete a Traffic Management Plan in accordance to the ‘Guide to Traffic and Transport Management for Special Events’.

A traffic management plan should include:

• event details: Name, date, time, venue, location, anticipated crowd size, event activities, venue description, existing facilities for access and any other relevant information.

• Contact details of organiser: Name of organiser, contact person’s name, title and phone number (business and mobile).

• Contact details of contractor: Name of traffic management company, contact person’s name, title and phone number (business and mobile).

• Public liability insurance: A copy of the Public Liability Insurance Policy.

• Traffic management schedule: Date, time and event schedule.

• Traffic diversion/redirection: Including details of road closures, detours, VMS signs and special event clearway signs.

• Access: Site map with access points for contractors, patrons, stallholders, entertainers, staff, VIPs, local businesses, residents and emergency vehicles.

• loading and unloading: Details about loading and unloading arrangements for contractors, stallholders, entertainers, staff, volunteers and patrons.

• Parking: Details about parking arrangements for contractors, stallholders, entertainers, staff volunteers and patrons.

• Public safety: Notice of intention to hold a public gathering, liaison with police and security and first aid.

• Notification: Advertising road closures and special event clearways, resident/business letterbox drop, and public transport notification.

• Traffic control plans: Plans for each road closure point, user pay police, RMS trained and accredited traffic controllers, use of traffic signal data, water filled barrier placement, change of traffic conditions and special event clearway towing management.

• risk Assessment plan: This should be for the traffic and transport risks associated with the event.

• Contingency plan: For bad weather, accident on site, accident on route, breakdown of vehicles, security of participants and security of VIPs.

Please refer to the community Event Traffic Management Notification Page 17

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Traffic Management Guide

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The hills shire CounCil

Community event Traffic Management Notification

eVenT DeTAils

eVenT oVerVieW ConTACT DeTAils

This form is required to be completed by Event Organisers managing Class 3 events within the Hills Shire area. The classification will be provided by the Hills Shire Council Events Team upon receiving a completed Community Events Application –Part 1.

Please attach a copy of the following documents:

n

Event Site Map

n

Workers Compensation and Public Liability Insurance certificates to the value of $10 million Name of Event:

Purpose of the event: (100 words, i.e. activities, food & beverage options, cost of entry, target audience) Event Organiser Name:

Venue:

Who will be managing event traffic and/or event parking?

Phone: Mobile:

Event Date(s):

How many traffic controllers will be onsite?

Event Start Time: Event Finish Time:

Will there be first aid on site? Yes

n

No

n

If yes, how many?

Email:

Event Setup Start Time: Event Pack Down Finish Time:

Will there be security on site? Yes

n

No

n

If yes, how many?

Onsite Event Manager (if different to above):

Estimated Number of Attendees:

Mobile:

17 and Class 4

THE HILLS SHIRE COUNCIL

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The hills shire CounCil

Community event Traffic Management Notification

eVenT DeTAils

eVenT oVerVieW ConTACT DeTAils

This form is required to be completed by Event Organisers managing Class 3 events within the Hills Shire area. The classification will be provided by the Hills Shire Council Events Team upon receiving a completed Community Events Application –Part 1.

Please attach a copy of the following documents:

n

Event Site Map

n

Workers Compensation and Public Liability Insurance certificates to the value of $10 million Name of Event:

Purpose of the event: (100 words, i.e. activities, food & beverage options, cost of entry, target audience) Event Organiser Name:

Venue:

Who will be managing event traffic and/or event parking?

Phone: Mobile:

Event Date(s):

How many traffic controllers will be onsite?

Event Start Time: Event Finish Time:

Will there be first aid on site? Yes

n

No

n

If yes, how many?

Email:

Event Setup Start Time: Event Pack Down Finish Time:

Will there be security on site? Yes

n

No

n

If yes, how many?

Onsite Event Manager (if different to above):

Estimated Number of Attendees:

Mobile:

17 and Class 4

The hills shire CounCil

emergenCY mAnAgemenT PlAn

An Emergency Management Plan outlines how you will respond to an emergency at your event. The Plan should clearly identify one key person (the Warden) who is responsible for managing emergencies at your event. The Warden’s contact details should be given to all of those who may be involved in emergency response at your event (for example security and first aid).

An Emergency Management Plan should include:

• A site plan: identifying access (for emergency services), evacuation routes and locations of First Aid and Security office.

• A clear outline of roles: who is responsible for decision making? Who is in charge of notifying Emergency Services?

• An evacuation procedure: where will you exit from? Where will you go to? How will you communicate this with your guests (signage, announcements)?

• lost Children Procedure: A clear procedure for dealing with lost children. Who is in charge of minding the child and what steps will you put in place to resolve the situation? Where can lost children be found? How will parents know what to do when they cannot find their child?

• scenarios and action plan: An assessment of the kind of emergencies that may occur? For example fire, vehicle accident or stage collapse. Then look at their likelihood and how you can reduce this risk.

• An emergency communications plan: always dial 000 first, who will report and log the incident, who else needs to be contacted (family?) and how will you communicate with your guests?

Copies of your Emergency Management Plan should be given to all event staff and contractors that will be on your event site.

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emergency management Plan guide

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r isk A s se s smen T Tem P l AT e

Note this is a template, and should be used as a guide only to complete your own Risk Assessment. This risk assessment and management plan should be completed in accordance with Australian / New Zealand Standard ISO 31000:2009 Risk Management – Principles and Guidelines. Please refer to the Risk Analysis matrix when completing the assessment to determine the risk rating for each risk identified. evenT nAme: Venue:Date of Event: Community Group: Event Manager Name:Event Manager Contact Number refdesCriPTion of hAZArd/ riskrisk AnAlYsis TreATmenT/ ConTrolresPonsibleresiduAl risk AnAlYsis likeConrisklikeConrisk Eg. 1Uneven surfaces – rocks, potholes, grass, road, twigs, branchesAlmost CertainModHighPotential trip, slip, fall with major injuries. Place management to clean site before event and repair where possible.Event ManagerAlmost CertainMinorHigh 2 3 4 5 6 7 8 9 10 11 12 13 14 15 19

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r isk A n A lY sis m AT rix

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evenT mArkeTing brief form

Name of the Event:

Type of Event:

Purpose of the Event:

Name of the Organisation:

Name of Contact Person:

Website:

Date of Event:

Start/Finish Times:

Location/Venue:

Is your event free? Yes No

If no, what are the entry fees?

Who is your event for? All Ages Family Youth Seniors Others

Please provide a copy of promotional images. Yes NA

upon receipt of this information, Councils marketing team will consider your event for inclusion in the Councils events calendar and newsletters.

Briefly describe your event:

Telephone: Mobile:

Email:

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event marketing brief form