Brac University (BracU ) Job Description
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Job Title: Registry and Examinations Officer Position Purpose
The Officer will provide high quality operational support within the Registry, focusing on academic administration, examinations and assessment. The Office may, from time to time, be assigned to work on other functions within the Registry.
Organizational Relationships
Position Type: Regular Employment
Reporting to: Deputy Registrar and Deputy Controller of Examinations.
Hours of Work: 40 hours per week. Must return to duty whenever needed.
Functional Relationships:
1. Internal Contacts: Students, Faculty, Staff;
2. External Contacts: Enquirers, Applicants, parents, external organizations, schools and colleges
1.0 Key Accountabilities
Specific Duties & Responsibilities
1.1.1 To assist with timely, accurate and effective responses to enquiries and requests for advice from students, staff and others
1.1.2 To support the accurate and timely processing of student records and academic results
1.1.3 To support all aspects of the administration of examinations, assessments and student record administration, including, for example, correspondence, verification of documents and awards, data checking and inputting, grade equivalence procedures, processing and storage of examination and answer scripts, generation of mark tabulation sheets, absentee reports, make up examination arrangements, probation arrangements, accurate and timely processing of student records and academic results preparation and distribution of all forms of transcripts. certificates and awards.
1.1.4 To support student enrolment and registration, pre-advising and advising arrangements and the administration of the Residential semester
1.1.5 To administer student withdrawal, suspension, semester and course drop 1.1.6 To assist with the issue of identify cards
1.1.7 To assist with the payment confirmation process for students 1.1.8 To liaise with schools, other departments and external agencies 1.1.9 To support all aspects of arrangements for Convocation
1.1.10 To carry out any other duties as required from time to time by the line manager or the Registrar
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Brac University (BracU ) Job Description
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1.2 General Duties & Responsibilities
1.2.1 Administrative Duties relating to all matters that the membership of a university entails, including cross institutional wide activities.
1.2.2 General Responsibility to undertake all other duties as directed by the line manager.
1.3 Qualifications
Good academic credentials; should have an honor’s degree
1.4 Knowledge & Skills & Aptitudes
1.4.1 Administrative experience, preferably in education
1.4.2 Strong interpersonal skills and ability and commitment to perform effectively in a team
1.4.3 Experience of providing high levels of customer service 1.4.4 High level of accuracy and attention to detail
1.4.5 Good organizational skills and ability to work on own initiative 1.4.6 Good IT skills, including knowledge of the use of database systems 1.4.7 Flexible approach to work and positive response to changing requirements
1.4.8 Ability to work to deadlines and handle multiple tasks or activities at any one time.
1.4.9 Understanding of the importance of confidentiality 1.4.10 Ability to work collaboratively with others
1.4.11 Willingness to work some anti-social hours, including weekends and evening, when required
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1.5 Other Duties
It is acknowledged and agreed that the changing needs of the University may require a role/job/position to change from time to time but such alteration shall not be deemed to be a variation of the Employment Contract/Terms and Conditions of Employment or a breach of the same provided that the substantial nature of the employment remains consistent with the parties’ intentions at the time of the offer of the job and acceptance of the offer.
1.6 Certification
I certify that I have read and understand the responsibilities assigned to this position.
Employee Signature………..………. ………
Employee Date
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Brac University (BracU ) Job Description
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I certify that this job description is an accurate description of the responsibilities assigned to the position.
Supervisor’s Signature ……..……… ……….
Controller of Examinations Date
Job Location:
BRAC University, Dhaka
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