AIYURA NATIONAL HIGH SCHOOL STUDENT
ATTENDACNE MONITORING SYSTEM
Nelson Buka_14013011 (nelsonbuka12@gmail.com@gmail.com) UNIKOM
ABSTRACT Aiyura National High School is located in the Eastern Highlands Province of Papua New Guinea (PNG). It was one of the original four National High Schools in PNG enrolling many from the 1970s onwards. Recently the school name has changed to School of Excellence.
In most cases, students are subjected to absences due to some reasons which resulted in poor academic performance because attendance is very important in every student in which a single absent is a big difference in a school. The way of informing the parents about this is the traditional way which is they inviting the parents through telling the students that the parents need to come to school and communicate with the teacher about the absenteeism of the student. This takes a long process and sometimes parents are not able to come because of some reasons that the parents are busy at work; they are away from the school and have an important matter to take care of.
In order to facilitate and simplify these actions one of the major tool is to have automated school management system in place for Aiyura National High School. The Web-based Student Attendance Monitoring System (SAMS) of Aiyura National High School proposed by researcher is basically to monitor student absenteeism and behavior of the student in the school. This system is a web-based system build on the platform of object-oriented and using the unified modeling language (UML).
The expectation of this system is to allow stakeholders such as; administration, parents and school community to view online the attendance report of the prospective student using Web-browser to enable them to make a most informed decisions.
Keywords: School Management System, Web-Based Student Attendance Monitoring System, Traditional/Manual System.
BACKGROUND 1.1 Background
more effective way. On the other hand decision-making capability of the computers has changed the pattern of authority and responsibility within the organization.
Automation is the utilization of technology to replace human with a machine that can perform more quickly and more continuously. However, Aiyura National High School system is not yet automated and cannot handle problems that aroused relating to absenteeism.
1.2. Problem Identification and Formulation 1.2.1. Identifying the Problem
The problems can be identified as:
1. Do not facilitate register student and parent as a parent of a student by the Administration offline.
2. Do not facilitate attendance record keeping by the home room teacher.
3. Do not sufficiently produce the required attendance reports to allow parents to view attendance of the students to help them participate in disciplinary measures and decision making.
1.3. Problem Formulation.
Formulation of problems can be listed as: 1. How to analyze the System.
2. How to Design the System.
3. How to Evaluate and Test the System. 4. How to Implement the System.
1.4. Research Objectives 1.4.1. Research Purposes
1. The study is focused on the Student Attendance Monitoring System in the school through the design and development of a system providing a means of
information on generating the student’s attendance report, attendance record
keeping and register someone as student of a school and parents as a parent of the student offline.
1.4.2. The Purpose of This Research
The purpose of this research is stated as follows:
1. A system that will register student and a parent as a parent of a student and
keeping record of student’s attendance.
2. A system that has a web browser feature that will replicate the inputted data in stand-alone system.
3. A system that will allow parents to view status of the students to help them participate in disciplinary measures and decision making.
4. A web-based system that will print results.
1.5. Research Benefits 1.5.1. Practical Uses (School)
This research has limited users practically. 1. Administration
Administration is a person who is responsible for register a student and a parent as a parent of a student and can manage classes of a student.
2. Home Room Teacher
A Home Room Teacher is a teacher assigned by the school director to each class of students to follow the students closely. He/She has the responsibility of recording attendance of student and submitting.
3. Parent
A parent is a person who is registered as a parent of a student by the admin after registering his/her children and responsible to follow the student in close contact with the school. He/She can view the attendance of the student in school online.
1.5.2. Education System
In education system, this research can be of great help in the following areas:
2. The implementation of a fast, easy and systematic way of managing student/staff profiling, registration processes, generating transcript, report,
timetable and attendance record keeping can greatly influence a school’s progress
in a more positive way and this may contribute towards meeting the general objectives and goals of the education system.
1.5.3. Academic Purpose
Other researchers may use this project as a reference to improve and design a more effective system related to this project or can be of reference to any other research done later.
1.6. Limitations 1.6.1. Limited Users
1.Administration
Provide a simple and fast access to verify that the student is eligible for registration; manage classes and giving principals better tools to make their best, most informed decisions.
2. Home Room Teacher
Provide an easy access to record attendance in each school day. A home room teacher must log in as the home room teacher to record attendance.
3. Parent
Provide fast and easy access to view the attendance of a student online. A parent must be recorded in a system as a parent of the student in order to view their children attendance report in school online.
1.6.2. Online
THEORETICAL
2.1. Understanding Information
Information is simply a data that is (1) accurate and timely, (2) specific and organized for a purpose, (3) presented within a context that gives it meaning and relevance, and (4) can lead to an increase in understanding and decrease in uncertainty.
2.2 Understanding System
A system is a group of elements that are integrated with the common purpose of achieving an objective. Organization having common goal for the achievement are functionally interactive units. All systems have inputs, outputs, and feedback, and maintain a basic level of equilibrium. For example, in the human body the heart function to support the circulatory system, which is vital to the survival of the entire body.
2.3. Understanding Information Systems
An information system can be defined technically as a set of interrelated components that collect (or retrieve), process, store, and distribute information to support decision making and control in an organization. In addition to supporting decision making, coordination and control of information systems may also help managers and workers analyze problems, visualize complex subjects and create new products.
2.4. Students Attendance Monitoring System
Individual Schools and Department have System in place to monitor attendance during academic year. Unauthorized absences are reported to Student Administration and recorded as appropriate. Where students are absent without authorization, to the point that is not possible to continue, Student Administration will write to the student stating they will be deemed to have withdrawn from the school and their student record will be amended to show that they have withdrawn.
2.4.1. Students Attendance
absences and unexcused absences have similar impact on student academic performance.
OBJECT AND METHODS 3.1. Research Object
The object of the research is Aiyura National High School located in kainantu, Eastern Highlands Province of Papua New Guinea. The research mainly focuses on its student attendance monitoring system and was carried out at Indonesian Computer University (UNIKOM), Bandung, West Java, Indonesia.
3.1.1. History of the Company
Aiyura National High School is located in the Eastern Highlands Province of Papua New Guinea (PNG). It was one of the original four National High Schools in PNG enrolling many from the 1970s onwards. Recently the school name has changed to School of Excellence.
3.1.2. Organizational Structure of Aiyura National High School System
Figure 3.1 Organizational Structure (Source: Aiyura National High School)
3.2. Research Methods
interview schedule, participant observation whereby the researcher listen to and watches others.
3.2.1. Research Design
A research design provides a framework for the collection and analysis of data.
3.2.2. Types and Data Collection Methods
Data collection refers to the gathering of set of observations about variables and it is the starting point of research methods. Basically, there are two types of data which are: primary data and secondary data. Primary data is recieved from first hand sources such as: direct observation, interview, survey, and questionnaire etc. Secondary data is the data that have been collected and recorded by someone else and readily available from other sources.
3.2.2.1. Collecting Primary Data
1. The Observational Method
This is a method of primary data collection in which researcher collect data based on their personal observation. In this manner, the researcher examined the problems faced in Aiyura National High School.
2. Personal Interview Method
This is a method of primary data collection in which questionnaire is used as a data collection tool. Here, the researcher interview School staff, student and the parent of the student of Aiyura National High School through social net works in which the valid data has been collected.
3. Telephone Interview Method
This is one of the most significant primary data colection methods. The significant features of the telephone interview are: selecting telephone numbers, call timing, call outcomes and call report. Telephone interview is known as dominant and cost-effective method because of the following reasons:
Higher chance to reach the respondents at any place (geography). Saving travel time and cost.
Higher changes of random selection of units among the population having telephone connections.
3.2.2.2. Collecting Secondary Data
Secondary data is the data that have been collected and recorded by
someone else and readily available from other sources etc. . In this research, the
researcher collected data from previous research, web information, and historical data and information about Aiyura national high school.
3.2.3. Method and System Development Approach
In this section, it explains about the systems approach, the development of systems, methods of analysis and design analysis tools. Following is the description of the approach and system development.
3.2.3.1. Systems Approach Method
The method the researcher used in system approach is the Object-Oriented Systems Approach and is visualized with UML (Unified Modeling Language) diagrams such as Use Case Diagrams, Activity Diagrams, Sequence Diagrams, Class Diagrams, Collaboration Diagrams, Component Diagrams, and Deployment Diagrams.
3.2.3.2. Systems Development Method
The system development method used in the research is the Prototype Model. The Software Prototying refers to building software application protype whcih displays the functionality of the product underdevelopment but may not actually hold the exact logic of the original software.
Following is the approach taken to design Aiyura National High School student monitoring System’s software prototype:
1. Prototype Requirements: This step involves understanding the very basics system requirements of Aiyura National High School system especially in terms of user interface. The more intericate details of the internal design and external aspects like performance and security were ignored at this stage.
2. Prototype Desing: The Prototype Design specifies the kind of objects to create using a prototypical instance. Prototypes of new products are often built prior to full production, but in this example, the prototype is passive and does not participate in copying itself. The mitotic division of a cell - resulting in two identical cells - is an example of a prototype that plays an active role in copying itself and thus, demonstrates the Prototype pattern. When a cell splits, two cells of identical genotype result. In other words, the cell clones itself.
3. Prototype System: In the System Development Life Cycle (SDLC) prototyping model, a basic version of a system is built, tested and tha reworked as necessary until an acceptable prototype is finally achieved from which the complete system or product can now be developed.
4. Prototype Test: Prototype Testing is conducted with the intent of finding defects before the website goes live. Online Prototype Testing allows seamlessly collecting quantitative, qualitative, and behavioral data while evaluating the user experience.
3.2.3.3. Analysis and Design Tools
3.2.4. Testing Software
There is a lot of testing techniques that can be used to test a software, including: Black Box Testing and White Box Testing. For software testing that is done in this project is the Black Box Testing.
RESULT AND DISCUSSIONS 4.1. System Design
System design is the process of defining the components, modules, interfaces, and data for a system to satisfy specified requirements. Systems design could be seen as the application of systems theory to product development.
4.1.1. System Design Objective
1. The application of the web-based Aiyura National High School Student Attendance Monitoring System that can facilitate register student and a parent as a parent of a student.
2. The web-based system that can produce attendance report of student in less time involving less manpower accurately and efficiently.
3. The new system that could facilitate attendance record keeping by home room teacher adequately.
4. The web-based system that will facilitate parent to view their children’s attendance report online.
4.1.2. Proposed System Overview
The proposed system for Aiyura national high school student attendance monitoring system is particulary a web-based system that uses the concept of client-server, in which the client uses a browser while PHP and MySql are used as the server. The clients can access these applications through using the internet.
4.4. Testing
4.4.2. Cases and Test Results
Here is the case to test the software that has been designed using the method which is based on the blackbox testing plans tables above.
Tabel 4.9 Cases and Test Results for Admin section
2. Login Home Room Teacher
Tabel 4.10 Cases and Test Results for Home Room Teacher section No Menu Test Cases Test ItemScenario Expected Results Testing
1 Home Room
Tabel 4.11 Cases and Test Results for Parent section
4.4.3. Conclusion of Testing Results
Based on the test results with sample test cases above, it can be concluded that this software is free of syntax errors and can functionally produce the results as expected by the different users.
CONCLUSSIONS AND SUGGESTIONS 5.1. Conclusions
The conclusion of this research titled “Aiyura National High School Student
Attendance Monitoring System" is as follows:
1. The application can manage student and parent (register someone as a student of a school and parent as a parent of a student) offline, manage classes of
student, facilitate record keeping of student’s attendance daily and can allow parents to view attendance of their student’s online if the parent is recorded by
the system as a parent of the student.
2. This application can enables an effective record keeping of student attendance in a well-organized manner.
3. This application will facilitate parents to view the attendance of their children online whenever they wish to in order to keep track of their children attendance in school. This may allow parents to apply some disciplinary measures and well informed decision to make regarding their children.
5.2. Suggestions
This Student Attendance Monitoring system still needs to be improved and may have many short-comings. Therefore, it can be reviewed and re-developed further to add more features or functions to the current application. Here are some suggestions of features or functions that can be added to this application:
1. Online registration for both student and parent will be added to enable student and parent to register online.
2. The application can be improved to add generate transcript, class timetable, report card and add latest notice of the school.
BIBLIOGRAPHY
[1] “Paul Smith, (23 oct 2013), great benefits of technology in education” [online]
2015, available: http://edtechreview.in/news/705-benefits-of-technology-in-education.
[2] “Machlup, (1983, 642), Understanding Information” [online]2015, available:
https://www.google.co.id/search?
[3] Jeffrey A. Hoffer, V. Ramesh and Heikki Topi. 2011. Modern database Management. Tenth Edition. Pearson Education.
[4] Mike O’Docherty. 2005. Object Oriented Analysis and Design: Understanding
System Development with UML 2.0. John Wiley & Sons, Ltd.
[5] “Liberty Dhliway, (MIS 2011/2012), Understanding system information”[online]2015’available: https https://www.google.co.id/search?
[6] Wahana Komputer. 2011. Mastering CMS Programming with PHP & My SQL. Penerbit ANDI, Yogyakarta.
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CHAPTER 1
INTRODUCTION
1.1. Background
Information technology (IT) has opened a new era of information for today's organization (it might be business, non-profit, educational, research etc.) and has enabled it to gather and communicate information and thus function in a more effective way. On the other hand decision-making capability of the computers has changed the pattern of authority and responsibility within the organization.
With development of such inventions like the internet, the popularity with educational technology is growing every day. Nowadays it is one of the most preferred methods of learning. Traditional lessons have been supplemented by virtual ones. Online classes include transferring files, chat rooms and even board of progress
to follow the students’ success. Another benefit is that students can maintain a
flexible schedule that is convenient for them (anytime, anywhere learning). It helps to combine distance education and work. “Paul Smith, (23 oct 2013), great benefits of
technology in education” [online] 2015, available:
http://edtechreview.in/news/705-benefits-of-technology-in-education.
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Automation is the utilization of technology to replace human with a machine that can perform more quickly and more continuously. However, Aiyura National High School system is not yet automated and cannot handle problems that aroused relating to absenteeism because attendance is very important in every student in which a single absent is a big difference in the school. Mostly students are prone to absences due to some reasons that they think it is a boring class, laziness to attend the class and some student cannot refuse the influence of a friend inviting them to go with them during class period that resulted in poor academic performance. The way of informing the parents about this is the traditional way which is they inviting the parents through telling the students that the parents need to come to school and communicate with the teacher about the absenteeism of the student. This takes a long process and sometimes parents are not able to come because of some reasons that the parents are busy at work; they are away from the school and have an important matter to take care of. In that regard the parents are not informed about the absenteeism of their children because the manual system of the school does not cater for the parents to view attendance of their children online to take disciplinary measures, dose not facilitate registering student and parent as a parents of a student enabling parents to have access to the automated system to view his/her children attendance report and does not facilitate someone who is responsible for recording attendance and do not allocate student classes and subjects.
In this manner, the researcher therefore proposed the Student attendance Monitoring System. The design and development of a system consists of several panels. The administration panel facilitates manage student and manage classes. And the home room teacher panel facilitates recording of absentees. A parent panel allow
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1.2.Problem Identification and Formulation
The identification and formulation of the problem is as follows;
1.2.1. Identifying the Problem
The problems can be clearly identified as:
1. Do not facilitate register student and parent as a parent of a student by the Administration offline.
2. Do not facilitate attendance record keeping by the home room teacher.
3. Do not sufficiently produce the required attendance reports to allow parents to view attendance of the students to help them participate in disciplinary measures and decision making.
1.3. Problem Formulation.
According to the above stated problems, formulation of problems can be listed as:
1. How to analyze the System.
2. How to Design the System.
3. How to Evaluate and Test the System. 4. How to Implement the System.
1.4. Research Objectives
The research Objectives are described as follows:
1.4.1. Research Purposes
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1.4.2. The Purpose of This Research
The purpose of this study is as follows:
1. A system that will register student and a parent as a parent of a student
and keeping record of student’s attendance.
2. A system that has a web browser feature that will replicate the inputted data in stand-alone system.
3. A system that will allow parents to view status of the students to help them participate in disciplinary measures and decision making.
4. A web-based system that will print results.
1.5. Research Benefits
The benefits of research are as follows:
1.5.1. Practical Uses (School)
This research has limited users practically.
1. Administration
Administration is a person who is responsible for register a student and a parent as a parent of a student and can manage classes of a student.
2. Home Room Teacher
A Home Room Teacher is a teacher assigned by the school director to each class of students to follow the students closely. He/She has the responsibility of recording attendance of student and submitting.
3. Parent
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1.5.2. Education System
In the education system, this research can be of great help in the following areas: 1. Displacing of the manual school system with automated system can
improve the quality of education and learning progress of students.
2. The implementation of a fast, easy and systematic way of managing student/staff profiling, registration processes, generating transcript, report, timetable and attendance record keeping can greatly influence a school’s progress in a more positive way and this may contribute towards meeting the general objectives and goals of the education system.
1.5.3. Academic Purpose
Other researchers may use this project as a reference to improve and design a more effective system related to this project or can be of reference to any other research done later.
1.6. Limitations
The limitations or restrictions involved in this project are as follows:
1.6.1. Limited Users
1. Administration
Provide a simple and fast access to verify that the student is eligible for registration; manage classes and giving principals better tools to make their best, most informed decisions.
2. Home Room Teacher
Provide an easy access to record attendance in each school day. A home room teacher must log in as the home room teacher to record attendance.
3. Parent
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1.6.2. Online
It is an online school system so clients or users can access through using internet.
1.7. Locations and Research Time
The location and time of the research are as follows:
1.7.1. Location of the Research
Country: Papua New Guinea
Research Location: Aiyura National High School
Address: Aiyura National High School PO BOX PMB Kainantu 443 Phone: 7373522 (+675-7373522)
Sector Code: NHS School Code: 57810 School Level: 9
School Status: OPERATING District Name: Kainantu District Code: 5704
Province Name: Eastern Highlands Province Province Code: 57
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1.7.2.Research Time
Ihe research location was set at Indonesian Computer University (Unikom), Bandung, West Java, Indonesia.
The schedule of the research is as follows:
Table 1.1 Research Time
SCHEDULE MONTH
OCTOBER 2015
NOVEMBER 2015
DECEMBER 2015
JANUARY 2016
FABRUARY 2016
1. Identification of Needs
1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4
a. Observing b. Interview c. Collect Data
d. Document Analysis
2. Creating and Fixing Prototype
a. The Design Process b .Design Database c. Make Program
3.Testing the Prototype
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1.8. Systematics Writing
The Systematics Writing is as follows:
CHAPTER 1 INTRODUCTION
Chapter 1 contains a description of the background information and the importance of the research; problem identification and formulation, the main objectives and purposes of the project, and the benefits of the research. Furthermore, this chapter includes the limitations or restrictions of the project, the location and time of the research and the systematic writing.
CHAPTER 2 LITRATURE REVIEW
This chapter indicates the theory upon which the study is based. That is, the understanding of information system, secondary education, PHP and JavaScript Programming, UML (Unified Modeling Language), Database, HTML, MySQL, Object-Oriented Analysis and Design (OOAD), etc. It contains a literature review of relevant previous work and background information relevant to this research.
CHAPTER 3 OBJECT AND METHODS
Chapter 3 describes the object of the research and the approach and methods used in
this research. That includes; the object’s organizational structure with job descriptions
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CHAPTER 4 RESULTS AND DISCUSSION
This chapter describes the design and construction of the system, testing results and discussions about the designed system. That is, it includes: description of the system design and its objectives, overview of the proposed system consisting of Use Case Diagram, Use Case Scenarios, and Activity Diagrams, Class Diagram, and Deployment Diagram. Further the Implementation phase includes the software implementations, hardware implementation, database implementation, and interface implementation. Finally, is the testing that includes; testing plans, test cases and results, and conclusions of the test results.
CHAPTER 5 CONCLUSIONS AND SUGGESTIONS
This chapter contains the conclusion of the research, and the suggestions made to further review re-develop the system.
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CHAPTER 5
CONCLUSIONS AND SUGGESTIONS
5.1. Conclusions
The conclusion of this research titled “Aiyura National High School Student Attendance Monitoring System" is as follows:
1. The application can manage student and parent (register someone as a student of a school and parent as a parent of a student) offline, manage classes of student,
facilitate record keeping of student’s attendance daily and can allow parents to
view attendance of their student’s online if the parent is recorded by the system as
a parent of the student.
2. This application can enables an effective record keeping of student attendance in a well-organized manner.
3. This application will facilitate parents to view the attendance of their children online whenever they wish to in order to keep track of their children attendance in school. This may allow parents to apply some disciplinary measures and well informed decision to make regarding their children.
5.2. Suggesstions
This Student Attendance Monitoring system still needs to be improved and may have many short-comings. Therefore, it can be reviewed and re-developed further to add more features or functions to the current application. Here are some suggestions of features or functions that can be added to this application:
1. Online registration for both student and parent will be added to enable student and parent to register online.
2. The application can be improved to add generate transcript, class timetable, report card and add latest notice of the school.
3. The application can be improved to facilitate parent, teacher and administration to
AIYURA NATIONAL HIGH SCHOOL STUDENT ATTENDANCE MONITORING SYSTEM
A FINAL SKRIPSY SUBMITTED TO THE INDONESIA COMPUTER UNIVERSITY IN PARTIAL FULLFILLMENT OF THE REQUIREMENTS FOR BACHELORS DEGREE IN COMPUTER INFORMATION SYSTEM, FACULTY
OF COMPUTER SCIENCE AND ENGINEERING
NAME: NELSON BUKA
STUDENT NIM: 14013011
MAJORING COMPUTER INFORMATION SYSTEM
FACULTY OF COMPUTER SCIENCE AND ENGINEERING
INDONESIA COMPUTER UNIVERSITY
BANDUNG
