Chapter 5
Introduction to Microsoft Excel
4.1: Starting MS Excel:
Ms. Excel used to create and manipulate spread sheets (which it calls
worksheets
). It can also produce graphs (known as
charts
) from your data; a
spread sheet is a table of values arranged in rows and columns. These values
can take many forms such as text, dates and times, and numbers (including
currency and percentages). Each value is stored in a cell. You can define what
type of data is in each cell and how different cells depend on each other. like
performing different calculations and operations.
•
Opening the program:
•
Excel Work sheet:
Introduce work sheet, naming, and changing color of work sheet
Excel Cell:
Cell is the most important part in the spread sheet, each cell has a different name to make it easy to deal with it.
The cell name consists of (The number of row + the letter of the column).
Cell
4.2: Inserting text, numbers and dates in cells:
4.3 : Editing cell content and selecting cells:
When you type any thing inside any cell you can change the content or replace it
with any thing else.
To select one cell: click on the cell it self. To select group of cells ( next to each other ): Drag with your mouse over the cells you want to select. To select group of cells ( not next to each other ):
Click on CTRL button from your keyboard, keep your hand and select the cells that you want from the sheet.
•
Copy, move, replace and delete cell content:
Selecting one or more cells from work sheet and apply copy-paste, cut past , or delete For the content.
You can delete the content of one or more cells by:
To copy or move cell content:
To copy the cell content select the content with mouse then Æ right clickÆ copy.
•
Copy and move cells:
To copy or move the cell it self from one place to another.
Or you can copy or move cells from one worksheet to another.
For example if you selected a cell from ( sheet 1 ) , and then Æ right clickÆ Copy .
•
Renaming and changing order, colors of worksheets:
To rename the worksheet Æ right click on the worksheet name Æ choose Rename.
For example if we w from sheet 1Æ to s
ant to change the name
tudents
To change the order of the work sheet, simply by clicking on the sheet name then drag and drop to change order.
•
Copy and move worksheets:
To copy a worksheet and past it in same work book , or other work book
By simply clicking on the sheet by right mouse button then choose
Æ
Move or Copy.
You will see this window “move or copy “. Choose the options:
The name of work book to copy to ( same file or different
one ).
The location to past on it, before which sheet exactly.
choose if you want to keep copy of the sheet
in the original location, or to move it.
•
Formatting table and text:
You can change the format of the text inside the cells the same way you change it in Microsoft word before,, by selecting the text or numbers inside the cells then applying different format , choose font type , font color , and styles .
• Style of the table borders:
To add borders to your excel table, select the table Æ click on BORDERS Icon from formatting tool bar. Choose the style of borders you like to apply.
• Cells or table Fill color:
Choosing fill color for one or cells from your excel sheet can be done by selecting
the cell(s) you want then from
formatting tool bar
Æ
choose
fill color
button.
•
Formatting cells:
If you entered different data inside your cells like, number, text, date, time, currency or percentage value.
You are able to put the data in the right format by (Formatting cells).
You will see the Format cells window…
Choose ( Number ) tab Æ from Category choose the format you want . And here we want to choose ( currency ) format.
Choose format As currency
Click on OK after choosing
The format of the cells will have the $ sign which is currency.
4.7: Columns and rows:
•
Selecting column or row:
Click on the letter of the column that you want , to select the column.
And Click on the row number you want , to select the row.
Select Column
Select Row
•
Deleting column or row:
•
Inserting column or row:
To insert new column: select the column that you want to insert before it ThenÆ right click Æ choose insert.
for example : if we want to insert new column before column B , select column B.
New column will have the
name
B .
To insert new Row: select the Row that you want to insert before it then Æ right click Æ choose insert.
•
Merging cells:
To merge more that one cell together in MS excel.. You can select two or more cells Then Æ from formatting tool barÆ click on Merge and center.
4.4: Some Main Excel’s functions:
•
Sum function:
SUM function used to calculate the sum of numbers inside cells.
General form of sum function:
SUM( number 1 , number 2 , number 3 ….).
For the following example... If we want to calculate the sum of the numbers (From cell C2 to cell E2).
Select the cell to put the result Click here and start w riting
the function in formula box
After w riting the function, Click on ENTER.
To make the sum applied to the rest of the column …
•
Average function:
AVERAGE function used to calculate the average of list of numbers in cells.
General form of Average function:
AVERAGE( number 1 , number 2 , number 3 ….).
If we want to calculate the Average for list of numbers (From cell C2 to cell E2).
Click here and start w riting the function in formula box
Select the cell to put the result
After w riting the function, Click on ENTER.
To make the average applied to the rest of the column …
4.5: Inserting and formatting charts:
You can generate Charts for your table.
And you can add different kinds of charts, for example: Column chart, Bar chart, Line, pie, area… and lots of other types of charts you can insert inside your worksheet.
To insert a chart: from menu bar Æ Insert Æ Chart.
Or you can click on Chart wizard button from Standard tool bar.
Chart w izard button
This window will open to let you choose the data range (What cells to include in your chart).
Click here to select the cells range
You will see this window … and you drag over and select the cells you want to view it in the chart.
Choose a name for
After that select the place of the chart. Either you want it to be viewed as new sheet or in the same sheet.
In this example we want it to be as an object in same sheet.
Click on finish after completing all the steps
