SPONSORSHIP INFORMATION MEMORANDUM
“
Making It Happen
”
a look at business in a new political environment
5
–
7 November 2017
Sheraton Surabaya Hotel & Towers
Jointly organised by
Indonesia Australia Business Council (IABC) Australia Indonesia Business Council (AIBC)
CONTENTS
1.
Background
2.
Business Council
3.
IABC Business Conference
4.
Conference Objectives
5.
Conference Programme
6.
Social Events
7.
Conference Venue and Accommodation
8.
Marketing and Promotion
9.
Sponsorship
10.
Sponsor
’s
Benefits and Rights
11.
Sponsorship Committee
12.
Further Information
13.
Policy on Sponsorship Postponement
This document seeks expressions of interest from parties interested in sponsoring the Indonesia Australia Business Conference in November 2017. Its purpose is to explain in detail the IABC’s plans and to provide guidance for potential sponsors. This document does not constitute an offer to contract but rather seeks to establish a framework within which agreement can be reached on an individual sponsor basis.
Indonesia Australia Business Conference 2017 – Sponsorship Information Memorandum
1.
Background
Every two years the IABC hosts a Business Conference in Indonesia in which its counterpart the AIBC in Australia is invited to participate to the fullest possible extent. However conference participation is certainly not limited to IABC/AIBC members but it is intended to hold wider appeal to the business community.
At the time of this year’s conference, it is expected that the IA-CEPA will have
been finalized, and be almost ready to be signed. The agreement is intended to enhance the Indonesia-Australia relationship, which is bigger than any particular agreement. But this agreement, and the atmosphere of cooperation which it will engender, will significantly enhance that relationship.
Hence the need to make it happen.
We will hear from practitioners in the sectors that are hoped will receive immediate boosts from the agreement, while at the same time we take a broader view of recent significant political and social and economic developments.
2.
Business Council
The Indonesia Australia Business Council (IABC), based in Jakarta, is one of the largest and most dynamic bilateral business councils in Indonesia. There are
currently around 300 members with branches in Bali, Semarang, Yogyakarta –
and Surabaya, the venue for this year’s conference.
3.
IABC Business Conference
This year’s Conference is the 35th in the series of business conferences (held
over one or more days) in either Indonesia or Australia. It will be held on 5 to
THE INDONESIA AUSTRALIA BUSINESS CONFERENCE 2017
Dates: Sunday, 5 November – Tuesday 7 November 2017
Venue: Sheraton Surabaya Hotel & Towers
Conference Theme: MAKING IT HAPPEN
Expected Attendees: Around 200 from business and government (from Indonesia and Australia and elsewhere)
Exhibition: There will be poster exhibition space available subject
to agreement.
Likely Dignitaries: As with past conferences, both governments are
expected to be represented by their respective Ambassadors and Ministers. Business leaders and practitioners from both countries will be in attendance.
4.
Conference Objectives
The Conference will bring together Indonesian and Australian business
executives, government leaders and academics – and others from the region
wishing to benefit from the opportunities the conference offers. The objectives of the Conference are:
• To reinforce the bilateral ties between Indonesia and Australia;
• To assist both Indonesian and Australian delegates to network within business and government circles and to develop strategic links;
• To provide an up-to-date analysis of the political and economic
landscape;
• To enhance awareness of the benefits of connectivity throughout Asia
and the Pacific;
• To provide practical and relevant information and contacts for
organizations with existing business as well as those who are seeking to establish new business;
• To provide an informal environment with sufficient social interaction to
Indonesia Australia Business Conference 2017 – Sponsorship Information Memorandum
5.
Conference Programme
The programme for the Conference is evolving. Formalities will be kept to a minimum and the focus will be on networking to encourage stronger links. The programme format will be plenary sessions with keynote and panels of speakers. Specific areas of activity and development which may be highlighted are drawn from those identified to the IA-CEPA negotiators as lending themselves to speedy results, some of which are:
• Creative Industries
• E-commerce
• Energy
• Food
• Health
• Human capital
• Infrastructure
• Tourism and hospitality
Every encouragement will be given to delegates to mingle with each other, with opportunities provided for discussion at all times during the conference.
6. Social Events
Social events/meals will be structured to maximize networking opportunities. They are planned to be:
Sunday 5 November - Golf (am)
- 6:30 pm Welcome Cocktail Reception (Opening of Conference)
Monday 6 November - Seated Lunch
- Conference Dinner
Tuesday 7 November - Seated Lunch
- Closing Drinks
7. Conference Venue and Accommodation
8. Marketing and Promotion
There will be extensive marketing of the Conference in Indonesia, Australia and Asia. This has already commenced and will include:
• In excess of 2,000 flyers and 2,000 conference brochures to be mailed
to companies on mailing lists held by the IABC/AIBC, Austrade, Australian State Governments and Department of Foreign Affairs and Trade, Indonesian Chamber of Commerce and the Indonesian Consulates, Australian Chambers of Commerce around Asia;
• Scheduled media campaign in Indonesia and Australia with both
advertising and editorial articles;
• Extensive publicity in IABC newsletter, flyers e-mail blasts and
IABC/AIBC websites; and
• Specific targeting of major organizations in both Indonesia and
Australia.
The following booklets will also be prepared:
• A conference programme booklet to be given to all registrants at the
Conference.
• A conference kit provided at the Conference with a list of the delegates
and sponsors;
• A conference proceedings publication of papers presented during the
Conference to be available to delegates after the Conference in CD-ROM format and/or on the IABC/AIBC internet websites.
9. Sponsorship
To ensure that the Conference is priced at a level to encourage a strong attendance it is necessary to supplement Conference fees with sponsorship funds, and this is why your kind support is so essential and very much appreciated.
We are therefore seeking sponsorship for the Conference at 5 levels:
Diamond one major sponsor at a cost of US$40,000 Ruby a major sponsor at a cost of US$25,000
Indonesia Australia Business Conference 2017 – Sponsorship Information Memorandum
Sapphire a maximum of 4 corporate sponsors, each at a cost of US$ 7,500
Opal supporting sponsors, each at a cost of US$ 3,500
Sponsorship payments will be required as soon as agreement is reached, and in any case in advance of the Conference. And we do hope that you will benefit as much as participants certainly will.
10.
Sponsor’s Benefits and Rights
This is a unique promotion opportunity for Indonesian and Australian (and
other) organizations. The sponsors’ benefits and rights are as follows:
Diamond
Main Sponsor
• The Main Sponsor will take precedence over all other sponsors as long
as an early commitment is given;
• The Main Sponsor will be the sponsor of the Conference Dinner;
• Recognition of sponsorship in The Jakarta Post daily in the form of
advertisement;
• Logo to appear prominently on Conference publicity and marketing
materials and backdrops;
• Right to display four corporate standing banners at the Conference
venue (including inside the ballroom) and where appropriate during the specific sponsored event;
• Right to provide Conference bag with sponsor’s logo (at sponsor’s
cost and specifications from IABC);
• Back cover color advertisement in Conference booklet at no extra
cost;
• MC to introduce and thank a representative from the sponsor at the
sponsored event;
• Six conference registrations at no cost, and 50% reduction for
additional registrations (maximum four);
• Back cover colour advertisement in IABCnews for one issue (subject
to existing agreements in the case of conflicting interests).
Ruby Major Sponsor
• The Major Sponsor will take precedence after the Diamond Sponsor
• The Major Sponsor may choose to host one of the following: Welcome Cocktail Reception/Opening of Conference (Sunday), Lunch (Monday) or Lunch (Tuesday).
• Recognition of sponsorship in The Jakarta Post daily in the form of
advertisement;
• Logo to appear on Conference publicity and marketing materials and
backdrops;
• Right to display two corporate standing banners at the Conference
venue and where appropriate during the specific sponsored event;
• Inside front cover color advertisement in Conference booklet at no
extra cost;
• MC to introduce and thank a representative from the sponsor at the
sponsored event;
• Four conference registrations at no cost, and 50% reduction for
additional registrations (maximum four);
• Full A-4 page (inside page) colour advertisement in IABCnews for one
issue (subject to existing agreements in the case of conflicting interests).
Emerald
Executive Sponsor X 4
• Executive Sponsors may host one of the following, on a first come
first served basis (after Major Sponsors): Welcome Cocktail Reception/Opening of Conference (Sunday), Lunch (Monday), Lunch (Tuesday), Morning or Afternoon coffee/tea breaks (Monday or Tuesday), or Closing Drinks (Tuesday);
• Recognition of sponsorship in The Jakarta Post daily in the form of
advertisement;
• Logo to appear on Conference publicity and marketing materials and
backdrops;
• Right to display one corporate standing banner during the specific sponsored event;
• Half page color advertisement in Conference booklet (inside page)
at no extra cost;
• MC to introduce and thank a representative from the sponsor at the
sponsored event;
• Two conference registrations at no cost, 50% reduction for additional
registrations (maximum three per sponsor);
Indonesia Australia Business Conference 2017 – Sponsorship Information Memorandum
Sapphire
Corporate Sponsor X 4
• Each Corporate Sponsor to host one of the coffee breaks on a first
come first served basis (after larger sponsors have been satisfied); • Right to display one corporate standing banner during the specific
sponsored event;
• Logo to appear on Conference publicity and marketing materials and
backdrops;
• Quarter page colour advertisement in Conference booklet (inside
page) at no cost;
• One Conference Registration at no cost, 50% reduction on conference
tickets (maximum two per sponsor);
• Quarter page colour advertisement in IABCnews (inside page) for one
issue (subject to existing agreements in the case of conflicting interests).
Opal Supporting Sponsor
Each Supporting Sponsor to have company name included on/in one of the following support materials in addition to the Conference booklet:
• Conference flyers;
• Conference proceedings;
• Other Conference materials which will be determined by the
Organising Committee.
• 50% reduction on conference ticket (maximum two persons per
sponsor);
Backdrop
Backdrop will be provided in the main Auditorium. The design and placement
of sponsors’ logos will be determined by the IABC.
Non-Competition
Sponsor Selection
Selection of sponsors will be final as determined at the discretion of the Sponsorship Committee.
11.
Sponsorship Committee
The Conference Organizing Committee and Sponsorship Committee welcome input from the sponsors to ensure maximum value is achieved for all sponsors.
12.
Further Information
To proceed with your interest in one of the four sponsorship packages, please contact one of the Sponsorship Committee Members below:
IABC Conference Chairman IABC Executive Director Mr. Peter Fanning Mr. Vic Halim
Tel: +62 21 2988 5988 Tel: +62 21 521 1540
Fax: +62 21 2988 5989 Fax: +62 21 521 1541
Mobile: +62 (0)811 862094 Mobile: +62 (0)816 975831
E-mail: peter.fanning@hhrlawyers.com E-mail: director@iabc.or.id
13. Policy on Sponsorship Postponement
Sponsorship payments will be required as soon as agreement is reached and in advance of the Conference. If the Conference is postponed then any remaining sponsorship funds will be carried forward to the later conference.
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Indonesia Australia Business Council World Trade Centre I, 16th Floor
Jl. Jenderal Sudirman Kav. 29 – 31 Jakarta 12920